AGENDA

4thordinary JCR meeting of Hilary Term 2016

  1. MINUTES OF THE LAST MEETING
  1. MATTERS ARISING
  1. PRESIDENT’S REPORT

Spirit animals. 1 on 1 meetings with people, development and dean etc…bopgate is sorted, we’re not naming and shaming. Still need 22 more responses for welfare survey. Union elections today, Rosie in running.

  1. TREASURER’S REPORT

Please don’t opt out of punts, currently organising, will cost 4 grand. Motions budget, spent 45% of the annual budget, please stop spending money.

  1. SECRETARY’S REPORT

Social Sec election will happen on Friday

  1. OUSU REPORT

Stayed at the meeting for 2.5 hours, left when Jess Gould spoke.

  1. SOCIAL REPORT

Em has resigned!

  1. WELFARE REPORT

Finalist massages are very controversial, advised by Dan and Kathy to scrap it as very expensive, think of alternatives, discuss at the end.

  1. ACCESS REPORT

Filmed another tutorial, we filmed Nigel, it was great.

  1. ACADEMIC REPORT

Getting some raised laptop supports for the libe next term, starting at 2, if they get used will buy more.

  1. EQUAL OPPS REPORT

Nothing

  1. ARTS REPORT
  1. SPORTS REPORT

Sheep has been shipped, not sure where exactly it is. Leggings will be happening, keep your eyes open, might use something like Tilt for it.

  1. CHARITIES REPORT

Keep sending nominations for Charities Ballot.

  1. GREEN REPORT

It’s his birthday, couldn’t make it. We’ve done really well on the Student Switch Off campaign, we have won 10 free formal spaces. Pen recycling in the library. Thanks to those that filled out the quiz. We’ve moved up to silver for our SSO campaign, a couple pushes and we could be up to Gold any day now. If we win the competition we get £250 for a party.

  1. ACC REPORT

Met with Mark about the bar, we’ve fixed the window, looking at getting a card machine down there, also investigating if we can use a debit system via bod card. Local ale tasting event next term. Planning a staff appreciation day, coffee morning/day just to chat and mingle and as a thank you for their great work. Someone please sign up to the pub quiz. Celebrities have been turning up in the bar a lot.

  1. IT REPORT

Starting work on the JCR website, if you want to advertise a society send me a pic. Sky is working now! Need to get a new viewing card so just freeview for now.

  1. QUESTIONING PERIOD

Llewelyn: John is Art formal going to happen.

John: David?

David: Hopefully will happen soon.

  1. CONTRIBUTION TO DOGS FOR GOOD
  1. FALCONRY SOCIETY FUNDING
  1. BUYING JOYCE A LEAVING PRESENT
  1. WASHING EQUIPMENT
  1. SKY/DVD WORKING IN THE BAR/DVD
  1. JCR PHOTOS
  2. BUYING NIGEL A BIRTHDAY PRESENT
  3. ANNOUNCEMENTS
  4. ANY OTHER BUSINESS

Rosie: Did we sort out what the TSAF money went on?

Kathy: Not yet

Finalist Massages

Llewelyn: we announced we were scrapping them, what’s everyone’s feelings?

Kathy: a lot of finalists are concerned the money will dissipate so that not everyone will benefit from, massages you can organise around your own schedule.

Conor: If they’re scrapped, would be nice to know what we will be getting

Dan: massages cost £800 for 4 days of massages, each finalist gets one slot, any leftover slots opened up to others. £400 from JCR £400 from welfare budget. A lot of money for 15 mins each, could get something that lasts longer and we would enjoy more.

Luke: Are they worth it? Was it good?

Kathy: yeah.

People: it was bliss.

Cameron: not for communal good.

Dan: Emily Smith says you can buy one for a tenner.

Tom Coles: I don’t really see the point of them, a bit awkward. Because of how it’s been done, the finalists are defensive as there isn’t a viable alternative.

Llewelyn: can be un-scrapped, need to book in Easter Vac.

Matt K: we’re putting aside £800 for finalists?

Dan: yes.

Kathy: the welfare budget needs a rigorous plan, can’t just have £400.

David: Anyone got ideas?

Dan: one idea is doing up the nurse’s waiting room?

Kathy: we put new chairs and curtains and stuff in, right at the end of last year, there was some legislation passed that says a waiting room cannot be used for another function.

Llewelyn: that’s changed now, things just have to be wipe-able.

Kathy: the welfare budget is not ring fenced for finalists, it is available for any welfare project.

David: Other ideas?

Matt: can we do a poll with options and the price shown?

Ellen: can we do multiple things?

Chris: may as well just give the people the money then?

Kathy: we don’t have any other ideas.

19. Contribution to Dogs for Good

This JCR notes:

i.That as part of Welfare Weekend members of this JCR had an amazing time in the company of Elsie, the charming dog who came with Stuart White (politics tutor at Jesus), his wife Katherine, and their son, Isaac.

ii.That JCR members got to see how Elsie, who is an assistant dog to Isaac, who suffers from Duchen muscular Dystrophy, helps with daily tasks such as picking things up, taking off socks, opening drawers, and meeting new people.

iii.That the family kindly went out of their way to come into college on a Sunday to let members of this JCR learn about the disability in question, about assistant dogs, and to even let members play with and befriend the dog.

iv. That the only thing the family asked for in return was for the JCR to make a contribution to ‘Dogs for Good’ who trained Elsie, so that the charity can continue with their important work.

It therefore proposes:

v.To make a £50 contribution (as recommended upon request by the family) to ‘Dogs for Good’ as a one-off contribution for the visit JCR members received on Sunday, 28th of February.

Proposed: Llewelyn Hopwood

Seconded: Saloni Patel

Llewelyn: Last Sunday Elsie visited, it was really nice, about 20 people turned up and we got to play with the dog, this is all they asked for.

Luke: Will they do another one?

Llewelyn: This was a springboard to begin Dog interaction with the JCR.

Vote – motion passes unanimously

20. Falconry Society Funding

This JCR notes:

  1. That on the 5th of February 2016, Jesus College Falconry Society (JCFS) became associated with this JCR.
  2. That JCFS became affiliated with a mandate of providing termly (subject to demand) events received widespread and popular support.
  3. That as a result of this, the Falconry Society has organized its first ever event: an excursion to Blenheim Palace that will take place on the 30th of April, which is the end of 1st week Trinity.
  4. That the ever-resourceful Ed Whittaker has managed to wrangle a discount of almost 50% on the tickets to event after a series of high level and arduous negotiations; tickets will now be available to the members of the Falconry Society at £8.30 per person, with transport to Blenheim Palace costing a further £4.20 each on top of this.

It therefore proposes:

  1. That the JCR covers the cost of transport and entry to the event for £10 per person up to a limit of £200, the total cost of 20 attendees.

Proposed: Charlie Davies

Seconded: Ed Whittaker

Charlie: Has the potential to be a good day out, big event, there will be jousting as well among other things.

Ed: Open to everyone, will split the money evenly between everyone that goes.

Matt R: Why can’t the people just pay for themselves?

Ed: New society, gets more people involved.

Someone: same price as a night out?

Charlie: Let’s pay for Wahoo then!

Kathy: £10 is less than the entire cost? What’s the cut off line?

Charlie: Not sure what demand will be like, if too low there will be a cut off.

Matt K: Will there be falcons there?

Ed: Loads.

Charlie: Big event with falcons there.

Vic: How do you become a member of JCFS.

Charlie: Everyone already is.

Vic: If loads go you get a tiny discount, is there any point?

Ed: Not expecting that many.

Rob: Surely the 1st event should get the most excitement, why do we need to hype this one?

Henry: Can we be made aware of the members of JCFS and are they just Charlie and Ed’s mates?

David: Who is the committee?

Charlie: We don’t know.

Chris M: (Economics drivel…..) Better spent on communal things not personal gain.

Dan B: Following on from Chris’ point, can we buy a falcon for £200.

Ed: £800 on finalists massage is an equal waste.

Kathy: many more finalists than JCFS.

Rob: Loosening the tensions of the finalists is a communal good.

Vote – 14 in favour, 19 against, 8 abstentions. Motion falls.

21. Buying Joyce a Leaving Present

This JCR notes:

  1. That Joyce has been a shining light in the college lodge.
  2. That Joyce is leaving Jesus to take up a new position at St John’s at the end of the term.
  3. That a leaving card and present would be a nice way to show our gratitude and appreciation for her work.

It therefore proposes:

  1. To provide the JCR committee with a sum of up to £50 to purchase a present and card for Joyce from the entirety of the JCR.

Proposed: Rosie Morgan

Seconded: Emilia Demetriades

Rosie: Everyone really likes Joyce, would be nice to show our appreciation.

Luke: What are we getting?

Rosie: Ordered a big personalised card, getting a cocktail making kit and engraved with the crest, card will be available to sign.

Vote – motion passes unanimously

22. Washing Equipment

This JCR notes:

  1. That not washing clothes for 9 weeks straight is probably a bad idea.
  2. That JCR members currently pay £2.80 for a single load of washing.
  3. That the average member completes roughly 8 washes per term, at a cost of £22.40.
  4. That the quality of the wash/dry is often sub-par.
  5. That money could be saved by the college buying its own washing machines and tumble dryers and letting JCR members use them.
  6. That the cost of this scheme would be roughly £7.50 per resident per term.
  7. That college could fund this scheme by levying an extra battles charge on those living on college owned premises.

It therefore proposes:

  1. To mandate Mr. Matthew Ian Roche, ACC representative, to discuss with college the removal of the existing washing equipment and the purchase of new equipment, free at the point of access

Proposed: Nick Cochrane

Seconded: Hugo Markland

Nick: The numbers are very rough, we need to figure it all out properly, fed up of paying a lot, want to open discussions to try and improve facilities.

Matt: This is going to increase the cost of washing.

Tom: Matt are you just whining so you don’t have to work?

Matt: No (yes).

Luke: If it’s free then people could seriously over use the machines and damage the environment.

Nick: Would you really bother to do that much more simply because it’s free?

Jess: Who would do the maintenance?

Nick: This motion is more to assess with college whether this is viable.

Luke: Have you talked to Mark Hancock about planned improvements.

Nick: No.

Luke: There’s a few in Stevens.

Hugo: This is just a motion to open the conversation with college.

Vote – 34 for, 2 against, 6 abstentions. Motion passes

23. Sky/DVD working in the JCR and the Bar

This JCR notes:

  1. Harry Gibbs understands Sky better than the Sky technicians.
  2. Much of the student body want it to work in the bar.
  3. If we gave Harry some money to buy more leads he can make it work in the bar.
  4. The leads will also make Sky work better in the JCR as well.
  5. Harry also wants to buy a remote for the projector.

It therefore proposes:

  1. To provide Harry Gibbs with up to £100 to purchase the leads and adapters that will make Sky work in the bar. He will also buy a remote for the projector

Proposed: Hugo Markland

Seconded: Harry Gibbs

Hugo: Harry.

Harry: Going to buy some leads to get HD TV in here, going to get a remote so we can get sky on the projector. Surround sound now working, all accessible without unlocking the office.

Rob: Can we give him more money?

Matt R: So this is in the bar and the JCR?

Harry: Yes.

Chris: Do we still have the subscription?

Omar: No, starting a new one so we have control over the account, as we don’t know who the old account holder was.

Chris: Can we not get some free stuff for paying for Sky and not getting?

Harry: from their point of view it was working.

Vote – motion passes unanimously

24. JCR Photos

This JCR notes:

  1. Every year the JCR, MCR and various sports teams have photos taken in second quad.
  2. If less than 60 orders are placed then the cost of the photographer is £250.
  3. The college has never failed to meet this minimum order of 60.
  4. The price of the photos is the same last year.

It therefore proposes:

  1. To provide Hugo Markland with up to £250, so that if the minimum order of 60 is not met he does not have to pay himself.

Proposed: Hugo Markland

Seconded: Omar Mohsen

Hugo: I don’t want to pay, this covers all JCR sports and MCR photos etc.

Chris: Does it not make sense to buy more photos to meet the minimum order?

Hugo: Sure.

Vote – motion passes with 2 abstentions

25. Buying Nigel a Birthday Present

This JCR notes:

  1. That our new Principal, Professor Sir Nigel Shadbolt, has embraced Jesus life in his short time here so far, and has made extensive efforts to get to know members of the student community.
  2. That a quick search on Wikipedia reveals that he will be turning 60 on 9th April.
  3. That a top secret taskforce has been assembled to organise a surprise birthday party, provisionally planned for the first Sunday evening of first week Trinity, to which all members of the JCR will be invited.
  4. That it would be nice to present Sir Nigel with a gift on behalf of the JCR on this occasion.
  5. That the JCR President, in consultation with members of the JCR Committee, college officials, and Sir Nigel’s wife, has already acquired a birthday present on behalf of the JCR, and that said birthday present should arrive in time to be presented to the Principal at the birthday party.

It therefore proposes:

  1. To provide David Cakebread with a sum of £23.07 to reimburse him for the present already bought for Sir Nigel.

Proposed: David Cakebread

Seconded: Hugo Markland

David: Please give me my money back, I’m £400 into my overdraft! I had to buy it early as otherwise it wouldn’t get here in time. The present is a personalised football shirt.

Hugo: I thought we no longer allowed money to be give retrospectively?

Chris: Hugo why did you second this?

Hugo: I don’t know, we shouldn’t give him his money.

Luke: Didn’t you just spend £85 on rugby tickets?

David: Yes.

Dan: Can we have a full audit on David’s finances?

Fresher: Is there anything in the constitution that means we can’t ask for money retrospectively.

Hugo: No, just convention as very presumptive.

Vote – motion passes