32 Hours a Week; $15 Per Hour

Event Coordinator

8-Week Summer Job

32 hours a week; $15 per hour

Working in collaboration with the Development Director and the Development and Communications Officer, this exceptional individual will provide leadership in the planning, coordination, and evaluation of Stella’s Place’s launch events. Working with internal staff and community members, the Coordinator is the principal conduit in which all event planning communications are handled.

MAJOR RESPONSIBILITIES/DUTIES:

1. Event Coordination:

a) Coordinates events which involves decision-making input on external resources, managing event processes, mailing invitation lists, coordinating meetings, preparing, monitoring and distributing event budgets.

b) Liaises with Stella’s Place Leadership, event Committees and the Communications Committee on the development of media, marketing materials, announcements, photo opportunities and speech writing.

c) Organizes and manages events from concept to completion, ensuring they operate smoothly, efficiently, and generate maximum exposure.

d) Co-facilitates various event related committees as required.

e) Provides input on stewardship strategies to ensure seamless transition between events and stewardship activities, working closely with the Development Director

f) Responsible for all communications and networking in support of special events, and assists with development of new opportunities to build community awareness.

2. Volunteer Coordination:

a) Provides volunteer coordination and recognition for special events.

b) Provides direction to volunteer for special event duties.

c) Co-facilitates volunteer committees as required.

1. Administration:

a) Creates, prepares, and distributes meeting minutes and supporting documents.

b) Enters donor information, event invitation and participant lists on appropriate technology including Donor Perfect.

c) Coordinates guest lists, food service arrangements, menu planning, decorative and table set up, nametags and staffing

d) Takes responsibility for communications and marketing in support of special events.

e) Coordinates production and distribution of print materials for donor/sponsor/and participant solicitations.

f) Writes necessary submissions for newsletter & blog

Other related duties as required.

REQUIREMENTS/QUALIFICATIONS:

• Must be a current student at a post-secondary institution, in a related field (preferably Marketing, Communications, Public or Community Relations, Event Planning), and have some of experience in special events planning, preferably in the not-for-profit sector.
• The ability to work well independently on several projects concurrently, and possess excellent communication, organizational and creative thinking skills.
• Experience in planning and implementing events including proven track record in developing and implementing promotion plans; print production expertise associated with events
• Software proficiency in Microsoft Word, Excel, Power Point, is required; knowledge and experience in the Donor Perfect database program is preferred
• Extensive experience working with volunteers and managing, supervising and orientating people for events.
• Excellent written and oral interpersonal communication with marketing and communications skills; media relations experience is an asset
• Strong initiative and customer service orientation; volunteer management skills an asset
• Project Management, organizational and prioritizing skills; problem solving and organizational skills; attention to detail is imperative
• Demonstrated high energy level and flexibility, pleasant persona coupled with sound judgment; able to maintain confidential information and implement knowledge of correct protocols for specific situations.
• Experience and comfort with facilitation of committee meetings.
• Office administration experience.

PERFORMANCE CRITERIA:

• Ability to bring energy, creativity and community relations expertise that will make a substantial impact on Stella’s Place events while enhancing the image and positive relationships with the community
• Express a genuine interest in the welfare of young adults with mental health challenges and demonstrate congruent values with Stella’s Place vision
• Entrepreneurial skills, the ability to multi-task, and a proven ability to meet goals are core requirements to ensure a professional execution of all related special events.
• Must be a team player, and have the ability to work with a diverse group of individuals (including senior management, board members, donors, staff, volunteers, and young adult participants), work in a team environment and be self motivated.

Stella’s Place is strongly committed to diversity within its community. We especially welcome applications from visible minority group members, Aboriginal people, people with disabilities, and members of sexual minority groups, and others who may contribute to the diversification of ideas.

We especially welcome those with experience recovering from a mental health challenge to apply.

Please submit your resume with covering letter to be received no later than 9:00 am on June 14, 2016, to Stella’s Place by e-mail

We appreciate all applications received.

Only those candidates selected for an interview will be contacted.