Visit us online at

2925 Ingersoll Ste. 3, Des Moines, IA 50312

Phone: (515)-244-2469 Fax: (515) 868-0089

E-mail:

JOB ANNOUNCEMENT

ADMINISTRATIVE ASSISTANT

ASISTA seeks a part-time (20 hours) Administrative Assistant to work at our office located at 2925 Ingersoll Ave, Suite 3, Des Moines, IA 50312. The Administrative Assistant will work under the direct supervision of ASISTA's Office Manager, Maria Lazzarino.

ASISTA is a non-profit organization incorporated in the state of Iowa and tax exempt under 501(c)(3) of the Internal Revenue Code. ASISTA is funded, in part, by the Office of Violence Against Women (OVW) of the U.S. Department of Justice, to provide technical assistance, training, advocacy and liaison with federal agencies for their grantees, and to provide a resource clearinghouse housed at our website. ASISTA is led by its founding Co-Directors, Gail Pendleton and Sonia Parras-Konrad, national leaders in immigration remedies for survivors of crimes. Although this position will be housed at ASISTA's office in Iowa, other staff members are based in other locations.

Job duties and responsibilities:

  • Coordinate office functions and communications in a "virtual reality" office environment that includes staff not in Iowa, including maintaining the office calendar and ensuring staff meet deadlines and attend meetings and calls
  • Coordinate logistics for meetings, webinars and Skype training, including making travel arrangements for staff, consultants and other participants
  • Create and maintain office data and documents, including invoices, reports, and data sheets
  • Assist Office Manager in creating and maintaining databases, cataloguing and tracking services provided, and conducting outreach to members
  • Perform general administrative tasks, including monitoring and ordering office supplies and equipment; arranging for repair and maintenance of office equipment; and sending, receiving and sorting mail and other packages
  • Assist with grant reports and assure compliance with grant-reporting requirements
  • Assist with financial accounting
  • Maintain the organization’s website and work with other staff to identify and fill gaps in website materials
  • Provide other assigned administrative support for the Office Manager and other staff

Administrative Assistant Qualifications:

  • High school diploma
  • Minimum 2-3 years experience in an administrative support position
  • Basic computer knowledge: Familiarity with Apple system computers and Microsoft software, including databases and spreadsheets. Experience with website development and maintenance a plus
  • Experience in non-profit work a plus
  • Commitment to the goals of the organization

Skills and abilities:

  • Must be able to work as a team and on your own, as necessary.
  • Ability to adapt work priorities swiftly as organizational needs demand
  • Good writing and problem-solving skills
  • Effective communicate skills, both written and oral
  • Bilingual (Spanish-English) skills a plus but not required
  • Ability to operate office equipments such as copiers, calculators, printers, etc

Salary and Benefits:

Salary is limited by our OVW grant to $30,000/year. No other benefits, except generous vacation is available at this time. Providing health, disability and retirement plans are organizational long-term goals.

Application Process:

Position will remain open until March 1st, 2012. Please send cover letter, resume and references via regular mail to:

Maria Lazzarino

ASISTA

2925 Ingersoll Ave. Suite 3

Des Moines, IA 50312

Or via e-mail to: , with "Application for Administrative Assistant" in the subject line.

No phone calls please.

ASISTA is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and strongly encourages applications of persons of color, women, and members of other under-represented groups