2764.Mr S Esau (DA) to Ask the Minister of Transport

National Assembly

Question Number: 2764

2764.Mr S Esau (DA) to ask the Minister of Transport:

(1)(a) What tenders have been issued and awarded in each month in the past three financial years by any of the entities which report to him, (b) to whom were they awarded, (c) what was the monetary value of each specified tender and (d) what mechanisms exist to ensure that tenders are completed within the required time and budget;

(2)whether any of the specified tenders were not completed as required within the required time and within the allocated budget; if so, (a) what are the relevant details, (b) how were each of these tenders rectified and (c) what steps has he taken to ensure that this does not happen again? NW3072E

REPLY

AIR TRAFFIC NAVIGATIONAL SERVICES

This refers to the above request as follows:

(1)(a) What tenders have been issued and awarded in each month in the past three financial years by any of the entities which report to him, (b) to whom were they awarded, (c) what was the monetary value of each specified tender.

Table 1(a) below illustrate details and values of tenders issued and awarded in the 2014/2015 financial year:

Table 1(b) below illustrate details and values of tenders issued and awarded in the 2014/2015 financial year:

Table 2 (a) below illustrate details and values of tenders issued and awarded in the 2015/2016 financial year:

Table 2 (b) below illustrate details and values of tenders issued and awarded in the 2015/2016 financial year:

Table 3 below illustrate details of tenders issued and awarded in the 2016/2017 financial year.

Question 2 (a), (b) and (c):

• The Air Traffic and Navigation Services, state Owned Company of South Africa, issue list of planned Capital investments to Original Equipment Manufacturers (OEM’s) and local representatives for budgetary purpose at the beginning of the financial year of the existing permission and by doing so, it enables ATNS to comprehend potential service providers and as a result provide ATNS with acquisition approach when sourcing goods and services.
• The life of a permission spans five years. At the beginning of the financial year of the existing permission, ATNS submit procurement plan to the relevant Treasury as per the National Treasury SCM Instruction No 2 of 2016-2017 effective from 1 May 2016.
• The ATNS SCM process provide suppliers with the opportunity to compete for business in an open and transparent manner within the confines of the law.
• ATNS satisfy its requirements through competition unless there are justifiable reasons to the contrary. These reasons may include but not limited to the following:

Emergency procurement process.

Confined bidding process with limited number of suppliers in the market.

Procurement of goods and services from a single source supplier.

Appointment of a service provider providing maintenance and support on existing equipment.

Procurement of additional spares.

PASSENGER RAIL AGENCY OF SOUTH AFRICA

(1)(a) What tenders have been issued and awarded in each month in the past three financial years by any of the entities which report to him,

See the attached Master spreadsheet according to the Years

Period / Amount
2014-2015 / R 1623755 794
2015-2016 / R 4031270 139
2016-2017 / R 1789291 731
Total / R 7444317 664

(b) to whom were they awarded,

• See attached Master spreadsheet column D companies awarded the tender

(c) what was the monetary value of each specified tender

• See attached Master spreadsheet column E monetary value

(d) what mechanisms exist to ensure that tenders are completed within the required time and budget;

• Constantly monitoring of our contract register across the PRASA group;
• Bilateral meetings with the line function regarding their contract; and
• Issue assessment forms to line function and the service provider to rate the performance.

(2) whether any of the specified tenders were not completed as required within the required time and within the allocated budget; if so,

(a) what are the relevant details,

• Many projects that are undertaken in communities such as station upgrades are not completed on time due to community unrests and disputes related to employment of community members on projects, these affect our deliverables and lead to extension of contracts.
• Tenders that are not completed due to poor performance of the contractor

(b) how were each of these tenders rectified and

• Stakeholder management and engagement with communities as pro-active measures to avoid delays.

ROAD ACCIDENT FUND

(1)(a) The Road Accident Fund (RAF) issued the following tenders in the past three financial years: / (b) the tender was awarded to: / (c) the monetary value of each specified tender was: / (d) the following mechanisms exist to ensure that tenders are completed within the required time and budget:
2014-15
ICT End to End Performance Assessment / Elimu Technology Solutions / R 688,788.00 / Demand Management Plan; Project Plan; Monthly Reporting; Supply Chain Management Policy and Standard Operating Procedure.
Supply, installation and Configuration of Servers for SAP Migration (including high speed storage device and Citrix server capacity and SAP BI servers) / Aptronics / R 19,513,276.68
Branding and Promotional Materials (Panel) / Creative Harvest, Mithethe Trading and Shereno Printers / R 2,000,000.00
Supply Chain Management Turnaround Strategy / Astute Advisory / R 8, 000, 000.00
Panel of Medical Experts / A Wryly Birch
Adelaide Phasha
AdriRoos
Adroit Roos
AnnekeGreeff
Annelies Cramer
Anton Schepers
AshnieMaharaj
Ben Moodie
Bernard Oosthuizen
BongoneNgwato
Catherine Rice
Christa du Toit
DoriettaVermootent/aTakkie
Dr. AnnaliePauw
Dr. Gavin Fredericks
Dr. I Malepfani
Dr. Maxwell Matjane
Dr. Mudau
DR. P N Mafuya
Dr. Sincha LB Mdaka
Dr. V P Gqokoma
EJ Prinsloo
Elana Human
Energy Plus
Esme Noble
Etienne Joubert
Fitness 4 Work
Fryer and Cornelius
G O Read
Gail Vlok
Hanien Du Preez
Hlunga Consulting
Ilse du Plessis
Ithubalethu Health and Wellness
Janine Mare Schoeman
JPV Business Solutions
K Naidoo
Karen L Dinah Plaatjie
KCN Consulting
Khazimla Occupational Health and Wellness
Kim Kaverberg
Kimbali Holdings
LeazanneToerien
Letta Consulting
LishaChetty
Magdalene Mills
MamotshaboMagoele
Marina Bosman
Medexec
Megan Sparvins
Megan Townshend
MelloneySmit
Michelle Hough
Monique Kok
MotsepeThandiwe
N Runqu Trading
NevashneePanchoo
NicoleneKotze
NonhlanhlaSimilane
Peter Whitehead
Re Intergrate
RehanaParuk
Rejoice TalifhaniNtsieni
Remotlotlo Health
Rita du Plessis
Robert Macfarlaine
S De Freitas
Salomien Pretorius
Sekwari Management
ShaidaBobat
Sharon Truter
SIMI Healthcare
SL Naidoo
SOMA Initiative
Spear
Success Moagi
Sugreen Consulting
Susan Verhoef
T Van Zyl
TC Consulting
Thandeka Consulting
TMR Nape
TNL Consulting
TseboKe Thebe
Vanaja Rama
Women’s Health and Wellness
YandisaNgoangashe
Ye YeYe Human Development / R 50,000,000.00
Per annum budgeted
Panel of Funeral Parlours / Avbob, Doves, Sopema, Mabindisa, Two Mountains, Rand Funerals, Thabelo, Last Mile, Quma, Nomatye, Sokudela, Ncedisizwe, Ngoma, Ekuphumleni, Ulwazi, Shingas, Msizi, Zothani, Multi First Class, Mcosi, Lighthouse, Wyebank, and Solomons / R 30,000,000.00
Per annum budgeted
Panel of Internal Auditors / SizweNtsaluba, KPMG, Indyebo, Ernst & Young, PWC and Deloitte / R 30,000,000.00
Per annum budgeted
Panel of Attorneys / A.K Essack, Morgan Naidoo & Company
A.V. Dawson
Alet Gerber Attorneys
Bate Chubb & Dickson
Borman Duma Zitha Attorneys
Bowes, Loon & Connellan Inc.
Dev Maharaj & Associates
Diale Attorneys
DialeMogashoa Attorneys
DuduzileHlebela Incorporated
Dwarika, Naidoo And Co.
Excellent Mthembu Attorneys Inc.
Fouriefismer Incorporated
Friedman Scheckter
Gcolotela and Peter Incorporated
GovindasamyNdzingigovenderInc
Hammann-Moosa Inc.
Harja Patel Incorporated
Harkoo, Brijal & Reddy Incorporated
Hughes-Madondo Incorporated
IghsaanSadien Attorneys
IQBAL Mahomed Attorneys
Joubert, Galpin & Searle Incorporate
Karsans Incorporated
KekanaHlatshwayoRadebeInc
KetseNonkwelo Incorporated
L. Mbanjwa Incorporated
Ledwaba Attorneys
LekhuPilson Attorneys
Lindsay Keller Attorneys
Livingston Leandy Incorporated
M.F. JassatDhlamini Attorneys
M.T. Silinda & Associates Incorporated
Mabunda Inc.
Maduba Attorneys
MalulekeMsimang & Associates
Maponya Inc.
MaribanaMakgoka Incorporated
Marivate Attorneys
Mastross Incorporated
Matabane Incorporated
MathipaneTsebane Attorneys
MathoboRambauSigogo Incorporated
Mayat, NurickLanga Incorporated
Mayats Attorneys
MgwesheNgqeleni Inc.
MkhontoNgwenya Incorporated
Mnqandi Incorporated
Moche Attorneys
MolefeDlepu Inc.
MolotoStofile Incorporated
MorareThobejane Inc.
MothleJoomaSabdia Inc.
Naidoo MaharajInc
Ngubane & Partners Incorporated
Ningiza Horner Inc.
NokoMaimela Inc.
NompumeleloRadebe Incorporated
Nongogo, Nuku Inc.
NozukoNxusani Inc.
Poswa Incorporate Attorneys
Potelwa and Company
Pule Incorporated
Rachoene Incorporated Attorneys
Rahman Attorneys
RambevhaMorobane Attorneys
Regan Brown Attorneys
Rehana Khan Parker & Associates
Riley Incorporated
Robert Charles Attorneys
S.C. Mdhuli Attorneys
Sangham Inc.
SarasSagathevan Attorneys
ShereenMeersingh & Associates
Smith Attorneys
T.M. Chauke Incorporated (Nelspruit)
TasneemMoosa Incorporated
Tau Phalane Incorporated
TJ Maodi Attorneys Inc.
Tomlinson Mnguni James Attorneys
TsebaneMolaba Inc.
Twala Attorneys
Z & Z Ngogodo Incorporated
Z. Abdurahman Attorneys
Zubeda K. Seedat & Co. / R50,000,000.00
Per annum budgeted
Panel of Assessors / Censeo / Santam
CharmainMabuzat/a Efficient Tracers
Kaygee Investigations and Security
Kutullo Investigation Services
SKW Matima
Stephen Black and Muthelo Investigators
Tshidiso Trading Enterprise
Tswelopele Business Services and Projects
Gladko Consulting
Ngangelive Trading and Projects
Qhubeka Forensic Services
RheederNel Associates
Malesa and Associates
M.I. Abdulla
SB Buthelezi
Stonier A Meyiwa
Roadmate Technologies t/a Lavela Assessors
Joint Shelf 1185 CC t/a Accident Specialist
Laurence Palmer Consultants
Crawford & Company
Inkomfe Trading Enterprise
Francois Balt
GD Engelbrecht t/a Independepent Analysis
MVO Consultants
Inquisitor Investigations
Versitrade / R30,000,000.00
Per annum budgeted
Standby Generator for Block C Eco Glades (re-advertised) / Electrical Excellent / R 843,683.88
Storage Facilities / M & T Development / R3,931,829.81
Dry Goods / Schick Services, Tshiamo Trading Enterprise and DBZN Tarding and Projects / R 2,332,036.36
Offsite Storage (new process) / Metrofile / R 7,819,509.95
Audio Visual Maintenance / Dimension Data / R 3,444,998.14
Microsoft Premier Support Services / Microsoft / R 632,240.00
Enterprise Project Portfolio Management (Re-advertised) / Accutech / R 2,944,392.00
Citrix Licensing / EOH Mthombo / R 2,316,480.00
HP Data Protector Support / HP South Africa / R 781,514.88
HP Hardware maintenance / HP South Africa / R 9,889,578.24
Lucidview Maintenance and support / Lucidview / R 1,973,588.52
Nashua SLA Gold option / Nashua Communications / R 9,777,401.77
Panel of DC Experts / MatshekgaLabour & Consultants
Maserumule Incorporated
Masipa Incorporated
LuvuyoDzanibeQina
Anisa Khan Attorneys & Conveyancers / R 2,400,000.00
Per annum budgeted
E-Recruitment / Epi-Use Africa / R 4,393,048.00
LMS / Bytes People Solution / R 1,847 789.52
Offsite Storage / Metrofile / R7,818,509.95
2015-16
SAP Mobile Platform and SAP Data Services / SAP / R 5,600,000.00 / Demand Management Plan; Project Plan; Monthly Reporting; Supply Chain Management Policy and Standard Operating Procedure.
Nashua Mobile / Nashua Communications / R 9,431,126.84
Employee Awareness Programme (EAP) / Metropolitan Wellness / R 1,166,666.67
ICT Security Vulnerability Service / Ernst & Young / R 6,792,264.00
Insurance Brokerage Services / Marsh / R 12,791,580.00
Interface system between SAP and RAF Biometric system / Epi-Use Africa / R 2,795,799.84
New Office Space (Nelspruit) / FGK Capital / R 2,600,000.00
POPI / Performanta / R 1,800,000.00
Printing, Scanner and Photocopying / Altronics / R 19,513,276.68
SAP Support Services / Gijima Holdings / R 37,462,718.95
Knowledge Lake Scanning Solution and Support / Intervate Solutions / R735,527.81
Proactive 24 Hardware Maintenance and Support / HP / R9,889,578.24
SMS Notification Facility / Vodacom / R500,000.00
Courier Services / Crossrtoads Distribution t/a Skynet / R551,622.22
Vulnerability Management Services / Erns & Young / R6,567,375.00
Premiere Data Protector / HP / R390,757.44
Per annum budgeted
Lucidview / Lucidview / R1,891,508.52
IT Support to HSC, satellite and small provincial offices / EOH Mthombo / R6 314 549.58
APN Upgrade, Spend Manager Plus and Data Messenger / Vodacom / R21,901,888.08
2016-17
Research Agency Partner / Genex Insights (Pty) Ltd / R 3,046,086.88 / Demand Management Plan; Project Plan; Monthly Reporting; Supply Chain Management Policy and Standard Operating Procedure.
Mobile Communication Services / Vodacom (Pty) Ltd / R 34,102,675.00
Panel of recruitment agencies / Morvest Professional Services, Phaki Personnel Management Services, Moshitoa Selections, Investong Human Capital, Toro Human Capital, Versatex Trading 505 (Pty) Ltd, Dalitso Consulting (Pty) Ltd, Ntirho Business Consulting / R 3,000,000.00
Per annum budgeted
Panel of Actuaries / JW Jacobson Consulting, Independent Actuaries and Consultant, NBC Holdings, Rose Wood Technologies / R30,000,000.00
Per annum budgeted
Statutory Actuary Services / True South Actuaries and Consultants / R 5,175,000.00
Procurement of McAfee licences / Datacentrix (Pty) Ltd / R 1,742,135.63
Cleaning Services: All Gauteng offices and Durban office / Monabo Hygiene services / R 12,450,610.08
Development of the RABSA logo branding / FCB Africa (Pty) Ltd / R 6,212,190.60
Courier Services / SkynetCourierIT / R 3,300,000.00
Back Scanning / Metrofile (Pty) Ltd / R 9,041,257.50
Panel of recruitment agencies / Pinpoint One Human Resource (Pty) Ltd
Human Communications (Pty) Ltd
EOH Abantu (Pty) Ltd / R 3,000,000.00
Per annum budgeted
Provision of Cleaning Services / Enzani General Trade 828 / R 425,005.57
Provision of Information Tracing Services / Crosscheck Information Bureau (Pty) Ltd / R 3,000,000.00
NAKISA Organisational Management Tool / EPI-USE Africa / R 2,795,779.84
Panel of DC Experts / MatshekgaLabour & Consultants
Maserumule Inc
Masipa Inc
LuvuyoDzanibeQina
Anisa Khan Attorneys & Conveyancers / R 2,000,000.00
Per annum budgeted
SAP Support and Training / Gijima / R37,462,718.95
New Office Space (Tzaneen) / Resilient Properties / R 945,470.67
(2) The following tenders (contracts) were not completed as required within the required time and within the allocated budget: / (a) the relevant details are: / (b) the tenders (contracts) were rectified as follows: / (c) the steps taken to limit a reoccurrence are:
SCM turnaround strategy- Astute Advisory Consultancy / The project was not completed as per the project timelines and contract term / An extension was granted / Strict monitoring of deliverables against the contract and contracted timelines, and, earlier remedial action taken for contractual breaches, including but not limited to, activation of penalty clauses

CROSS BORDER ROAD TRNSPORT AGENCY

1. Tenders issued by the Cross-Border Road Transport Agency (C-BRTA):

Financial Year 2014/15 / 1. (a)
Tenders Awarded / 1. (b)
Tenders to whom / 1.(c)
Amount / 1. (d)
Mechanisms to ensure completing within the required time and budget
Implementation, support and maintenance of Virtual Private Network (VPN) – May 2014 / Enhanced Network Services (Pty) Ltd / R2, 150, 000 / The C-BRTA has put in place a contract management system, which monitors that contracts are completed within required time and within the allocated budget.
Project managers are informed of the expiry and expenditure of the contracts on regular basis.
Financial Year 2015/16 / Provision of Internal Audit services - March 2016 / OMA Chartered Accountants Inc. / R2, 554, 118
Development of Inspector Curricular – July 2015 / Picawood T/A Academy Business / R865,000
Financial Year 2016/17 / Supply and delivery of Laptops, Desktops and Ipads – June 2017 / Sage (Pty) Ltd / ±R2, 000, 000
Development of Enterprise Architecture – July 2017 / Knotion Consulting (PTY) LTD / R982, 080
Supply and Implementation of Microsoft High Availability –V Virtualization Solutions – July 2017 / Bytes Systems Integration (Pty) Ltd / R3, 253, 341

2. The tender for the development of Inspector Curriculum was not completed within the contract period:

2. (a) Details / 2. (b) Rectified / 2. (c) Steps taken to ensure this does not happen again
The tender for the Development of Inspector Curriculum was not completed within the initial contract period due to quality checks and delays in approval of deliverables.
The tender was however within the awarded contract value. / The contract period was extended for a further period to enable finalization of project deliverables within acceptable standard and quality.
There were no additional financial implications as the contract was within the contract value. / Project management processes put in place to ensure projects are finalized within timeframes.

INDEPENDENT PORTS REGULATOR

(1) See table below for all tenders that have been awarded in the last 3 financial years by Ports Regulator:

(a) / (b) / (c) / (d)
Tender / FY
Valuation of assets services / 2016/17 / Meridian Economic, Aurecon Group / R 1915 086 / The Ports Regulator has a contract management practice that monitors all issued tenders to ensure that no overruns in costs and time is allowed, this is monitored on a monthly basis and reported to the audit committee on a quarterly basis.
Procurement of IT hardware / 2016/17 / IT Master / R 389 994.38
Procurement of Multifunction printer / 2016/17 / Direct Office Technology / R 132 924
Procurement of internal audit services / 2015/16 / A2A KopanoInc / R 824686.50
Procurement of IT management services / 2014/15 / Teksys Computers / R 170 280