MALAWI

AGRICULTURAL PRODUCTIVITY PROGRAMME FOR SOUTHERN AFRICA

(APPSA)

Procurement Plan

I.General

1. Project information: Malawi, Government of Malawi, APPSA

Project Implementing Agency (PIA): Department Of Agriculture Research Services (Chitedze)

2.Bank’s approvalDate of the procurement Plan: Original

3. Date of General Procurement Notice:

4.Period covered by this procurement plan: 18months

II.Goods and Works and non-consulting services

  1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement – (January 2011 version)

Procurement Method / Thresholds (US$) / Comments
Prior Review
1. / ICBand LIB (Goods) / 500,000 and above / All Contracts
2. / NCB (Goods) / 50,000 and below 500,000 / None
3. / ICB (Works) / 3,000,000 and above / All Contracts
4. / NCB (Works) / 50,000 and below 3,000,000 / First contractabove US$1 million
5. / Shopping / 50,000 and below / None
6. / Direct Contracting / 1.00 and Above / All Contracts
  1. Prequalification.Bidders for ______N/A______shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines.
  2. Proposed Procedures for CDD Components (as per paragraph. 3.19 of the Guidelines): Some grant funded activities that will be implementation by farmer groups will be implemented on the basis of Community Participation in Procurement using CDD approaches. These activities and how procurement will be carried out will further be elaborated in the Procurement Manual which forms part of the Project Implementation Manual (PIM).
  3. Reference to (if any) Project Operational/Procurement Manual: A procurement manual will be prepared as part of the PIM. It will be used by the procurement team to guide implementation of procurement activities under the project.
  4. Procurement Packages with Methods and Time Schedule

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A. GOODS

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Ref. No. / Contract
(Description) / Bid Reference No. / Estimated
Cost
(USD) / Procurement
Method / Pre -qualification (yes/no) / Domestic Preference
(yes/no) / Review
by Bank
(Prior / Post) / Expected
Bid-Opening
Date / Expected contract signature date / Comments
Component 1: Technology Generation and Dissemination
Component 2: Support to Research Infrastructure
1. / Supply and delivery of 27 computers and 27 printers / APPSA/G/01 / 40,000 / ICB / No / No / Prior / July 2013 / September 2013
2. / Supply and delivery of irrigation equipment (4 stations x US$100,000) / APPSA/G/02 / 400,000 / NCB / No / No / Post / July 2013 / September 2013
3 / Supply and delivery of 1 coaster bus / APPSA/G/03 / 80,000 / NCB / No / No / Post / July 2013 / September 2013
4. / Supply and delivery of 9 4 x 4 Double cabs
(9 x US$60,000) / APPSA/G/04 / 540,000 / ICB / No / No / Prior / September 2013 / November 2013
5. / Supply and delivery of 4 tractors / APPSA/G/05 / 120,000 / ICB / No / No / Prior / September 2013 / November 2013
6 / Supply and delivery of FM, Procurement and M & E software / APPSA/G/06 / 70,000 / Direct Contracting / No / No / Post / September 2013 / November 2013

B. NON CONSULTING SERVICES

1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11
Ref. No. / Contract
(Description) / Bid Reference No. / Estimated
Cost
(USD) / Procurement
Method / Pre -qualification (yes/no) / Domestic Preference
(yes/no) / Review
by Bank
(Prior / Post) / Expected
Bid-Opening
Date / Expected contract signature date / Comments
1. / Motor Vehicle maintenance / APPSA/S/01 / 600,000 / NCB / No / N/A / Post / Sept. 2014 / Nov. 2014
2. / Maintenance of ICT equipment / APPSA/G/02 / 60,000 / Shopping / No / N/A / Post / Sept. 2014 / Nov. 2014
3. / Supply and delivery of office stationery and toners / APPSA/G/03 / 100,000 / Shopping / No / N/A / Post / July 2013 / September 2013
4. / Provision of Internet Services / APPSA/G/04 / 60,000 / Shopping / No / N/A / Post / July 2013 / September 2013
5. / Provision of Cleaning Services / APPSA/G/05 / 60,000 / NCB / No / N/A / Post / July 2013 / September 2013
6. / Provision of Security Services / APPSA/G/06 / 120,000 / NCB / No / N/A / Post / Sep. 2013 / Nov. 2013
7. / Provision of Promotional Services(TV, Radio, Posters, Calendars) / APPSA/G/09 / 500,000 / Shopping / No / N/A / Post / July 2013 / September 2013

C. WORKS

a. Works

1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11
Ref. No. / Contract
(Description) / Bid Reference No. / Estimated
Cost
(USD) / Procurement
Method / Pre -qualification (yes/no) / Domestic Preference
(yes/no) / Review
by Bank
(Prior / Post) / Expected
Bid-Opening
Date / Expected contract signature date / Comments
1 / Construction of 1 Conference Centre, 5 Offices, 1 Guest Lodges, 1 Warehouse and Rehabilitation of 1 Gene Bank Laboratory, 5 Offices, 1 Biotechnology Laboratory, 1 Seed Services Laboratory, 1 Soils Laboratory, 1 Crop storage Laboratory, 1 Plant Pathology Laboratory at Chitedze Research Station / APPSA/W/01 / 880,000 / ICB / No / N/A / Prior Construction Post rehabilitation / September
2013 / November
2013
2 / Road Rehabilitation at Chitedze Research Station (30km) / APPSA/W/02 / 300,000 / NCB / No / N/A / Post / September 2013 / November 2013
3 / Rehabilitation of Irrigation Infrastructure at Chitedze Research Station (20 ha) / APPSA/W/03 / 200,000 / NCB / No / N/A / Post / September 2013 / November 2013
4 / Construction of 3 Offices, 1 Warehouse and Rehabilitation of 1 conference centre, 3 Offices at Mbawa Research Station / APPSA/W/04 / 180,000 / NCB / No / N/A / Prior Construction Post rehabilitation / September 2013 / November 2013
5 / Rehabilitation of Irrigation Infrastructure at Mbawa Research Station (20 ha) / APPSA/W/05 / 200,000 / NCB / No / N/A / Post / July 2013 / September 2013
6 / Construction of 3 offices, 1 Guest Lodge, 1 Warehouse and Rehabilitation of 1 Conference Centre, 3 offices, 1 Seed Services Laboratory, at Lifuwu Research Station / APPSA/W/06 / 300,000 / NCB / No / N/A / Po Prior Construction Post rehabilitation st / November
2013 / February
2014
7 / Rehabilitation of Irrigation Infrastructure at Lifuwu Research Station (15 ha) / APPSA/W/07 / 150,000 / NCB / No / N/A / Post / November
2013 / February
2014
8 / Construction of 3 offices, 1 Warehouse Rehabilitation of 1 conference Centre, 3 offices, 1 Seed Services Laboratory at Kasinthula Research Station / APPSA/W/08 / 280,000 / NCB / No / N/A / Prior Construction Post rehabilitation / November
2013 / February
2014
9 / Rehabilitation of Irrigation Drainage at Kasinthula Research station / APPSA/W/09 / 50,000 / NCB / No / N/A / Prior / November
2013 / February
2014
10 / Rehabilitation of Irrigation Infrastructure at Kasinthula Research Station (20 ha) / APPSA/W/10 / 200,000 / NCB / No / N/A / Post / November
2013 / February
2014
11 / Construction of 3 offices, 1 Warehouse and Rehabilitation of 1 Conference, 3 offices, 1 Seed services Laboratory, 1 Plant Pathology Laboratory, 1 Soils Laboratory at Bvumbwe Research station / APPSA/W/11 / 480,000 / NCB / No / N/A / Prior Construction Post rehabilitation / November
2013 / February
2014
12 / Construction of 3 offices, 1 Warehouse Rehabilitation of 1 conference Centre, 3 offices at Chitala Research station / APPSA/W/12 / 180,000 / NCB / No / N/A / Prior Construction Post rehabilitation / September
2013 / December
2013
13 / Rehabilitation of Irrigation Infrustructure at Chitala Research Station (20 ha) / APPSA/W/13 / 200,000 / NCB / No / N/A / Post / July 2013 / September 2013

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III.Selection of Consultants

  1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants - (January 2011 version):

Selection Method / Prior Review Threshold (US$) / Comments
1. / QCBS (firms) / 200,000 and above / All contracts
2. / Individual consultants / 100,000 and above / All contracts
3 / LCS/SBCQ/QBS / 200,000 and above / All contracts
4 / Single Sourcing (firm/individual) / 1.00 and above / All contracts
  1. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000.00 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.

3.Any Other Special Selection Arrangements: N/A

4.Consultancy Assignments with Selection Methods and Time Schedule

B. Consultancy Services

2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10
Description of Assignment / Estimated

Cost USD

/ Selection
Method / Review
by Bank
(Prior / Post) / Issuance of Expression of Interest / Expected Proposal submission Date / Complete Technical Evaluation Date / Complete Financial Evaluation / Negotiate and Award
1 / Financial Management Specialist / APPSA/C/01 / 360,000 / IC / Prior / 1 June 2013 / 14 June 2013 / 30 June 2013 / July 2013 / July 2013
2 / M & E Officer / APPSA/C/02 / 360,000 / IC / Prior / 1 June 2013 / 14 June 2013 / 30 June 2013 / July 2013 / July 2013
3 / Environmental Specialist / APPSA/C/03 / 360,000 / IC / Prior / 1 June 2013 / 14 June 2013 / 30 June 2013 / July 2013 / July 2013
4 / Procurement Specialist / APPSA/C/04 / 360,000 / IC / Prior / 1 June 2013 / 14 June 2013 / 30 June 2013 / July 2013 / July 2013
5 / Project Accountant / APPSA/C/05 / 360,000 / IC / Prior / 1 June 2013 / 14 June 2013 / 30 June 2013 / July 2013 / July 2013
6 / Architect and civil work surveyor / APPSA/C/05 / 500,000 / SBCQ / Prior / 1 February 2013 / 15 March 2013 / 30 March 2013 / 15 April 2013 / 1 May 2013

Note: QCBS:Quality and Cost Based Selection, SSS:Single Source Selection

IC:Individual Consultant,SBCQ: Selection Based on Consultant’s QualificationLCS:Least Cost Selection

Implementing AgencyCapacityBuilding Activities with Time Schedule

1.In this section the agreed CapacityBuilding Activities (some items could be from CPAR recommendation) are listed with time schedule

No. / Expected outcome /
Activity Description / Estimated Cost USD
000,000 / Estimated Duration / Start Date / Comments
Component 2: Support to Researchers / Long Term Training PhD Programme
1 / Biotechnology / 80,000 / 4 Years / September 2013 / 1 Participant
2 / Plant Bleeding / 160,000 / 4 Years / September 2013 / 2 Participants
3 / Agronomy / 80,000 / 4 Years / September 2013 / 1 Participant
4. / Plant Genetic Resources Mgt / 240,000 / 4 Years / September 2013 / 3 Participants
5 / Plant pathology / 160,000 / 4 Years / September 2013 / 2 Participants
6 / Crop Weed Mgt / 80,000 / 4 Years / September 2013 / 1 Participants
7 / Crop Physiology / 80,000 / 4 Years / September 2013 / 1 Participants
8 / Entomology / 160,000 / 4 Years / September 2013 / 2 Participants
9 / Soil fertility and plant Nutrition / 80,000 / 4 Years / September 2014 / 1 Participants
10 / Soil water Mgt / 80,000 / 4 Years / September 2014 / 1Participants
11 / Farm power & Machinery / 80,000 / 4 Years / September 2014 / 1 Participants
12 / Seed technology Systems / 160,000 / 4 Years / September 2014 / 2Participants
13 / Post harvest & processing / 80,000 / 4 Years / September 2014 / 1Participants
14 / Agricultural Extension / 80,000 / 4 Years / September 2014 / 1 Participants
15 / Livestock breeding / 80,000 / 4 Years / September 2014 / 1 Participants
16 / Livestock Nutrition / 80,000 / 4 Years / September 2014 / 1 Participants
Long Term Training MSc Programme
1 / Biotechnology / 40,000 / 1 ½ years / September 2014 / 1 Participants
2 / Plant Breeding / 80,000 / 1 ½ years / September 2014 / 2Participants
3 / Agronomy / 40,000 / 1 ½ years / September 2014 / 1Participants
4 / Plant genetic resources Mgt / 120,000 / 1 ½ years / September 2014 / 3Participants
5 / Plant Pathology / 80,000 / 1 ½ years / September 2014 / 2Participants
6 / Crop Weed Mgt / 40,000 / 1 ½ years / September 2014 / 1 Participants
7 / Crop Physiology / 40,000 / 1 ½ years / September 2014 / 1Participants
8 / Entomology / 80,000 / 1 ½ years / September 2013 / 2Participants
9 / Soil fertility and plant Nutrition / 40,000 / 1 ½ years / September 2014 / 1Participants
10 / Soil & water Mgt / 40,000 / 1 ½ years / September 2014 / 1Participants
11 / Farm Power & Machinery / 40,000 / 1 ½ years / September 2014 / 1Participants
12 / Seed technology Systems / 80,000 / 1 ½ years / September 2014 / 2Participants
13 / Post Harvest & Processing / 40,000 / 1 ½ years / September 2014 / 1 Participants
14 / Plant pathology / 40,000 / 1 ½ years / September 2014 / 1 Participants
15 / Agricultural Extension / 40,000 / 1 ½ years / September 2014 / 1 Participants
16 / Livestock breeding / 40,000 / 1 ½ years / September 2014 / 1 Participants
17 / Livestock Nutrition / 40,000 / 1 ½ years / September 2014 / 1 Participants
Long Term Training BSc Programme
1 / Plant Generic Resources Mgt / 120,000 / 4 years / September 2014 / 3 Participants
2 / Livestock Nutrition / 40,000 / 4 years / September 2014 / 1 Participants
Short Term Training
1 / Plant Generic Resources Mgt / 15,000 / 3-4 weeks / September 2013 / 10 Participants
2 / Farm Power & Machinery / 10,000 / 3-4 weeks / September 2013 / 5 Participants
3 / Seed technology Systems / 15,000 / 3-4 weeks / September 2013 / 10 Participants
4 / Post Harvest & Processing / 15,000 / 2-3 weeks / September 2013 / 10 Participants
5 / Agricultural Extension / 50,000 / 2-3 weeks / September 2013 / 50 Participants
6 / Livestock Breeding / 15,000 / 2-3 weeks / September 2014 / 10 Participants
7 / Livestock Nutrition / 15,000 / 2-3 weeks / September 2014 / 10 Participants
  1. Note on capacity building, training and workshops: All trainings will be based on agreed training plan that will be prepared by Ministry of Agriculture and Food security and approved by the Bank and will include at the least the justification of the training identified and the capacity gap, the intended trainees, the name of the training provider, the date and the eventual cost of training. After the training, the beneficiaries will be requested to submit a brief report indicating what skill have been acquired and how these skills will contribute to enhance his performance and contribute to the attainment of the project objective. The training plan will be prepared and submitted once a year and updated as required.

2. Operating costs

For this project, the Bank has agreed with Ministry of Agriculture and Food Security that the procurement methods for works, goods and non-consulting services as described in the Procurement Guidelines do not have to be followed for payments made for operating costsarising from the implementation of the project. Instead, the Bank has assessed the Governments own procurement procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation. The Project Appraisal Document (PAD) and the Financing Agreement (FA) will include a list of the eligible items to be covered under the project. These items will be procured using the implementing Government agency’s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan.

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