2018 SUMMER INTERNSHIP FUND STUDENT GUIDELINES & Faqs

2018 SUMMER INTERNSHIP FUND STUDENT GUIDELINES & FAQs

Summer internships allow students to explore potential career paths, establish meaningful connections, and open doors to post-graduate employment. Recognizing the value of summer internships and the financial hardship posed by unpaid and underpaid (i.e. where compensation does not cover basic living expenses like food, lodging, etc.) summer experiences (particularly common in the non-profit and government sectors), the Office of Student and Post-Graduate Development (OSPGD) is pleased to announce and invite you to apply for either the General Summer Internship Fund or the Health/Medicine Internship Funds (Hershfield-Rosenthal and Rackow).

Please note that not all requests can or will be granted due to the limited funding available, and that preference will be given to applicants who have not previously received experiential funding from OSPGD.

Qualifications:

● Be a current, full-time first-year, sophomore or junior student in good standing with a cumulative GPA of at least a 2.7;

● Have secured an unpaid or underpaid internship prior to applying for funding. Preference may be given to applicants who have secured unpaid versus underpaid opportunities.

● Have secured an opportunity requiring a minimum of 160 hours at one organization over at least four weeks which takes place between May and August 2018.

Deadlines and Notifications:

● Deadline 1 is Friday, March 9, 2018, by 4:30 p.m. (EST)

● Deadline 2 is Friday, April 13, 2018, by 4:30 p.m. (EST)

All applicants will be notified approximately one week after the respective deadline regarding application decision.

Directions:

Submit to OSPGD via email or in person a complete application packet containing all of the following:

● Summer Internship Fund Application, including a signature from the internship supervisor

● Prospective Budget (sample budget available below the FAQs)

● Employer’s letter or email memorializing and confirming the internship offer and terms

FREQUENTLY ASKED QUESTIONS (FAQs)

GENERAL SUMMER INTERNSHIP FUND

Who may apply for the General Summer Internship Fund?

Current academic Year First-Years, Sophomores, or Juniors with a cumulative GPA of 2.7 or above are eligible.

What will the General Summer Internship Fund not cover?

● Academic Program Costs (e.g. academic credit, tuition, etc.)

● Fee-based internships or fee-based volunteer programs (e.g. summerinternships.com, crossculturalsolutions.org), virtual or home-based internships, or experiences at organizations owned or run by immediate family members

● Travel costs not required by or related solely to the internship

● Clothing allowance

● On-campus/CROW housing

How much money is awarded from the General Summer Internship Funds?

The amount awarded per student applicant depends on the number of applications received, the total amount of funds available per year, and the demonstrated need of the applicants. The average amount of funds awarded per applicant in 2017 ranged from $300 to $3,000, excluding health and medicine related internships. Please keep in mind that the goal is to help as many qualified applicants as we can.

Does this internship need to be done for credit?

Domestic/U.S. Students: No, you do not need to be doing the internship for credit in order to be awarded money from the internship fund. Please note that you will be responsible for all tuition charges for summer credit should you choose to do the internship for credit.

International (F1) Students: Yes, any internship done in the U.S. must be done for credit and must relate to the student’s major. Please note that the U.S. government will consider the award income and it will be taxed. Specific questions about CPT should be directed to Jackie Haring, Assistant Dean for International Student Services at .

What if I accept an unpaid or underpaid summer internship with an employer or for an opportunity other than the one described on my Summer Internship Fund Application?

If you have not yet been awarded funding for this different opportunity, you must timely submit another complete Summer Internship Fund Application.

If you have been awarded funding for the opportunity originally noted on your application, you must advise OSPGD immediately and may not transfer or otherwise use funds awarded for any opportunity other than that which was noted and described in your Summer Internship Fund Application.

I was offered an on-campus summer internship. Can I apply?

No, the awards are only given to off-campus internships.

I was offered a research position out of state. Can I apply?

Yes, you may apply for an award for a research position.

If I am paid for my internship, can I still receive the fund?

Yes. If your employer pays you for your work, you may still apply for funding.

How are the funds awarded/disbursed?

Students will receive a one-time stipend in the amount awarded in the form of a check or direct deposit, and will be responsible for paying all applicable taxes.

FREQUENTLY ASKED QUESTIONS (FAQS)

HEALTH/MEDICINE INTERNSHIP FUNDS

Who may apply for the Health/Medicine Internship Fund?

Current academic First-Years, Sophomores, or Juniors with a cumulative GPA of 2.7 or above are eligible.

What will the Health/Medicine Internship Fund not cover?

● Academic Program Costs (e.g. academic credit, tuition, etc.)

● Travel costs not required by or related solely to the internship

● Clothing allowance

What funding can Pre-Health Students Apply for?

There are two sources of funding that Health Professions Advising (HPA) administers: The Hershfield-Rosenthal Internship Fund and the Eric C. Rackow, MD & and Sari Kaminsky, MD Endowed Achievement Scholarship.

How are students defined as “Pre-Health”?

Students will be identified based on prior appointments, HPA program participation and continued communication with the Health Professions Advising Office.

What will the Hershfield-Rosenthal Internship Fund cover?

The Hershfield-Rosenthal fund provides support for student participation in off-campus summer opportunities in laboratory research projects at academic centers or non-commercial research institutions in the area of biomedical research.

What will the Rackow & Kaminsky Endowed Achievement Scholarship cover?

The Eric C. Rackow, MD & and Sari Kaminsky, MD Endowed Achievement Scholarship is designed for pre-health students to receive funds to support research projects, community or service projects, internships, or to defray educational expenses. These experiences can be either on campus (within research) or off campus in an experience that a student submits for consideration. Students should provide thoughtful, well researched applications on how the particular experience will allow them to further explore their chosen Healthcare Profession.

What do these funds support?

Students submit a budget based off of their intended internship (an example is provided on the application). The funds historically support areas of housing, transportation, food and other support around cost of living.

How is funding determined?

The Director of Health Professions Advising along with a group of faculty members from the Health Professions Advisory Committee will review all requests and may determine to award funding based on scope of project, lack of additional funding, and class year. For the Rackow & Kaminsky fund in particular, the Committee will pay close attention to the initiative taken by the student to find opportunities and preference will be given to students for off campus experiences where there are no alternative funding options.

Is funding guaranteed?

No. Funding is competitive and not guaranteed.

Who should I contact if I have questions?

Questions should be directed to Marissa Sheaf, Director of Health Professions Advising at .

SAMPLE SUMMER INTERNSHIP FUND APPLICATION PROSPECTIVE BUDGET

The Summer Internship Fund awards are meant to assist with cost-of-living expenses and are not to be considered wage replacement. Allowable expenses include, for example, travel, transportation, housing, and food. Your itemized budget should correspond to the amount of money for which you are applying. Be honest, thorough and well-researched.

Name: Jane DiplomatFranklin & Marshall ID: 44444

Please mark which of the following for which you are applying:

General Internship Funds: X Health/Medicine Funds(Hershfield/Rackow): ?

Projected Income: / Description / Amount / Notes (please explain how you arrived at requested amount)
Wages Paid by Organization, if any / $0.00 / Unpaid Internship
Family Contribution, if any / $0.00 / None
Other Financial Assistance / $0.00 / None
Total Projected Income: / $0.00 / None
Projected Expenses: / Description / Amount / Notes
One-time travel costs related to or required by the internship (e.g. roundtrip airfare or train tickets) / $88.00 / Amtrak roundtrip from Lancaster to New York
Recurring Transportation / Commuting Costs (e.g., subway, taxi, train, rental car, gas @ $0.10/mile, parking), etc.) / $233.00 / MTA metrocard at $116.50/month for 2 months
Food Costs (maximum of $75/week) / $560.00 / $10/day x 56 days (8 weeks) = $560
Housing Costs / $2,000 / 2 months in a sublet at $1,000/month
Other (please specify) / None
Total Projected Expenses: / $2,881.00
Amount of Need:
(Income – Expenses) / $2,881.00

SUMMER UNPAID/UNDERPAID INTERNSHIP FUNDS APPLICATION

Please Note: To be qualified for unpaid/underpaid internship funds, students must be full-time, registered students entering Sophomore, Junior, or Senior year with a cumulative GPA of 2.7 or above. All specific requirements are detailed within this packet. Except for signatures, this entire application should be typed and submitted via email to , or printed in full and dropped to the OSPGD office.

STUDENT INFORMATION
Name: / Class Year: / College House:
Phone: / Email:
Student ID: / International Student (Y/N):
Major(s)*: / Minor(s)*:

* If major/minor has been declared.

Student’s Signature ______Date ______

My signature verifies that all information stated within this document is accurate and that I meet all of the specified qualification contained within this packet.

ORGANIZATION/EMPLOYER INFORMATION
Organization/Employer Name:
Title of Internship:
Address:
City: / State: / Country: / Zip:
Phone: / Website:
Internship Supervisor’s Name:
Supervisor Title:
Phone: / Email:
Hours per week intern is expected at internship site: / Duration of internship (weeks):

If addition to compiling the above section, applicants will need to supply an official internship offer letter or email detailing general internship responsibilities, number of hours per week, and duration of internship.

Please check which funds you are applying for:

 General Internship Fund  Health/Medicine Funds (Hershfield/Rackow)

FUNDING INFORMATION
Total funding amount requested from OSPGD: $
Would you consider partial funding if full funding is not available? (Y/N)
Have you applied for or do you plan to apply for other summer funding opportunities? (Y/N)
If yes, please describe where you have applied, the amount applied for, and expected date of notification of funds.
Are you planning on working in addition to your internship? (Y/N) ______Please elaborate below:

INTERNSHIP DESCRIPTION/PURPOSE (4 Questions – Maximum 500 words per question)

In your own words, briefly describe what you will be doing during your internship.

Please state why you are interested in the particular internship experience, including what you hope to gain from it.

Describe in detail the steps you have taken and the resources you used to conduct your internship search.

What else, if anything, would you like us to consider in reviewing your application?

INFORMATION FOR INTERNATIONAL STUDENTS

If you are an international student, please note the following information:

All F-1 international students who have secured internships, must do so for credit and complete the Internship For Credit forms. International students should also contact Dean Haring about obtaining Curricular Practical Training (CPT), which is employment authorization for work experience directly related to one's major: .

It will be imperative that F-1 students not begin interning until the internship has been authorized for the specific desired dates. In order to authorize CPT, Dean Haring will need a copy of the completed IFC application, as well as proof of registration for the internship course. During the summer Dean Haring will also need proof of payment for this course.

SUMMER INTERNSHIP FUND APPLICATION PROSPECTIVE BUDGET

Name: Franklin & Marshall ID:

Please mark which of the following for which you are applying:

General Internship Funds: ?Health/Medicine Funds(Hershfield/Rackow): ?

Projected Income: / Description / Amount / Notes (please explain how you arrived at requested amount)
Wages Paid by Organization, if any
Family Contribution, if any
Other Financial Assistance
Total Projected Income:
Projected Expenses: / Description / Amount / Notes
One-time travel costs related to or required by the internship (e.g. roundtrip airfare or train tickets)
Recurring Transportation / Commuting Costs (e.g., subway, taxi, train, rental car, gas @ $0.10/mile, parking), etc.)
Food Costs (maximum of $75/week)
Housing Costs
Other (please specify)
Total Projected Expenses:
Amount of Need:
(Income – Expenses)

FOR INTERNAL OSPGD USE ONLY

The following required information has been completed and attached (Check boxes)

Completed application, including Student and Organization/Employer sections; essay questions
Official Internship Offer Letter/Email (this should be a letter or email from the employer/organization)
Budget

Application Complete

Received By: ______

Date Received: ______

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2018 Summer Internship Funds Application