2017 General Proposal Template
This document is a sample template and is not intended for proposal submission. You must complete the online submission process in order for your proposal to enter the review process and be considered for presentation at the AOTA Annual Conference & Expo.
Policies Governing Accepted Proposals
I agree to the following statements:
o Once a proposal is accepted, changes to the proposal cannot be made.
o AOTA reserves the right to assign the day and time that accepted proposals will be scheduled. In addition, AOTA reserves the right to publish any submission, in whole or in part, in any form by any printed, visual, auditory, or electronic means.
o All OT, OTA, and student speakers whose proposals are accepted for presentation must register for at least one day of the conference.
o Notification will be sent by e-mail by mid-October 2016 regarding acceptance of proposals. Notifications not acknowledged by the due date will result in a session being dropped from the final program.
o The exclusive promotion or sale of goods, services, or products during educational sessions at conference is prohibited. Speakers who are found to be engaging in such practices will have their sessions halted.
o Copyrights, Royalties, and Trademarks. Speaker warrants that no literary or artistic work or other property protected by copyright will be performed, reproduced, or used, nor will the name of any entity protected by trademark be reproduced or used by Speaker during your speech and presentation (including but not limited to any exhibits, movie clips, videos, or graphics) unless Speaker has obtained written permission from the copyright or trademark holder. Speaker covenants to comply strictly with all laws respecting copyright, royalties, and trademarks. Speaker shall indemnify and hold AOTA, its officers, agents, and employees harmless from all claims, losses, and damages (including court costs and attorney fees) with respect to any such copyright, royalty, or trademark rights.
o Each presentation room will be preset with the following equipment:
· 1-Laptop with DVD Drive and Microsoft Office
· 1-Handheld Wireless Podium Microphone
· 1-Wired Floor Microphone
· 1-Wired Head Table Microphone
· 1-Hard-wired internet access for your presentation
o The same e-mail address must be used when submitting multiple submissions.
o I understand and accept the policies and deadlines for proposal submission.
Proposal Title
DO NOT USE ALL CAPS. Please do not use abbreviations in the title.
You are limited to 150 characters for the proposal title (including spaces).
Title:
Session Format
• Pre-Conference Institute: 6-hour session held March 29, 2017. A reflective period must be included.
NOTE: If you need to cap the attendance at your proposed Institute please make a note in the abstract. The only Institutes that will be considered for capping are those that have a clearly defined experiential component as a significant piece of the session overall.
• Workshop: 3-hour session with reflective period for attendees with comprehensive understanding of subject matter. Intermediate and Advanced-level content only.
• Short Course: 90-minute session with reflective time for attendees.
• Tech Day: 90-minute session. Tech Day sessions are a hands-on interactive exploration of high- and low-technology products to enhance client participation in occupations across the lifespan. Each presenter will be provided with one desktop computer, large monitor, wired Internet connection, and 2 tables. There will be 10 stations where presentations/demonstrations will be occurring simultaneously and continuously during the 90-minute session. Attendees can circulate through each individual station.
• Poster: Displayed on an 8’ wide x 4’ tall bulletin board. Posters will be on display during a designated 2-hour time period. Presenters are required to be with their poster for the entire 2-hour block of time.
* Please choose the session format for your proposal:
☐ Pre-Conference Institute
☐ Workshop
☐ Short Course
☐ Tech Day
☐ Poster
Consider for Poster
In the event that there is not enough space for my Short Course to be scheduled, I would like for it to be considered as a Poster.
Please Select:
· Yes
· No
Consider for Student Session
If this short course is deemed relevant to student only audience, I would like for it to be considered as a Student-Only Session.
Please Select:
· Yes
· No
Consider for Tech Day
In the event that there is not enough space for my Short Course to be scheduled, I would like for it to be considered as a Tech Day Session.
Please Select:
· Yes
· No
Level of Material
· Introductory level is geared to practitioners with little or no knowledge of the subject matter. Focus is on providing general introductory information.
· Intermediate level is geared to practitioners with a general working knowledge of current practice trends and literature related to the subject matter. Focus is on increasing knowledge and competent application of the subject matter.
· Advanced level is geared to practitioners with a comprehensive understanding of the subject matter based on current theories and standards of practice as well as current literature and research. Focus is on recent advances and trends, and/or research applications. It is expected that a high-level of participation by attendees is encouraged during this session.
Please select:
· Introductory
· Intermediate
· Advanced
Please state why you selected this level:
Primary Category
Please select a primary category that best describes your proposal.
☐ Academic & Fieldwork Education
☐ Children & Youth
☐ General & Professional Issues
☐ Health & Wellness
☐ Mental Health
☐ Productive Aging
☐ Rehabilitation, Disability, & Participation
☐ Work & Industry
Secondary Category
Please choose the secondary focus that best describes your proposal. AOTA reserves the right to change submitter’s Secondary Category selection
☐Academic Education☐Advocacy
☐Administration & Management
☐Chronic Conditions
☐Cognition
☐Developmental Disabilities
☐Driving & Community Mobility
☐Early Childhood
☐Environmental Modifications
☐Feeding, Eating, & Swallowing
☐Fieldwork Education
☐General & Professional Issues
☐Gerontology
☐Hands & Upper Extremity / ☐Health & Wellness
☐Home Health
☐International & Cultural Issues
☐Low Vision
☐Mental Health
☐Oncology
☐Physical Rehabilitation
☐Primary Health Care
☐ Private Practice
☐Research
☐School Systems
☐Sensory Integration/Sensory Processing
☐Technology
☐Work & Industry
AOTA Board Certification or Specialty Certification
Do you currently have AOTA Board Certification or Specialty Certification?
· Yes
· No
AOTA Representative Assembly
Are you a member of the Representative Assembly?
· Yes
· No
Accreditation Council for Occupational Therapy Education
Are you a member of ACOTE?
· Yes
· No
Religious Conflict
This session can be presented on a Saturday (no religious conflicts)?
· Yes
· No
Mobility Accommodations
Do any of the speakers have a mobility need that would require them to use a ramp or lift to gain access to the riser?
· Yes
· No
Learning Objectives
Should answer the statement: “At the conclusion of this session, participants will be able to”:
Please identify up to 3 learning objectives.
*Objective 1:
Objective 2:
Objective 3:
Objective 4 (Institutes Only):
Abstract Synopsis
Character Maximum Limit: 300 (including spaces)
Summarize the major points of your abstract and describe how this topic will advance either the practice/professional development of the participant or the field of occupational therapy. If your proposal is accepted, this information will be published in the AOTA Annual Conference & Expo mobile app and MUST be submitted ready for publication.
Abstract Synopsis:
Abstract
Character Maximum Limit: 3,800 (including spaces)
The scoring of your proposal depends upon following the submission criteria closely and completely. Reviewers will use this information to score your submission.
Review Criteria for General Presentations
· Topic is timely
· Topic demonstrates relevance to occupation-based practice or occupational therapy.
· Topic demonstrates consistency with available literature and evidence
· A clear, reflective component is identified.
· Learning objectives are appropriate and clearly stated
· Abstract synopsis articulates purpose and content of presentation
· Level of material is appropriate for the identified target audience (e.g. Introductory, Intermediate, Advanced)
· References are current and relevant
· Proposal is coherent
Note: Character count is used NOT word count! POINTS MAY BE DEDUCTED FOR EXCEEDING THE NOTED CHARACTER COUNTS.
Abstract:
References
References to the literature should be formatted using APA style. A minimum of 2 references is required for General proposals. A maximum of 5 references can be submitted.
References:
Contributing Authors
Please list contributing authors to this proposal. Contributing authors are persons who have contributed to the development and content of the proposal but will NOT be presenting onsite at the Annual Conference. Contributing authors will be listed in the Onsite Program Guide and the AOTA Annual Conference & Expo mobile app.
List as “FirstName LastName, Credentials.” NOTE: Ensure that spelling, capitalization, and sequence are correct (e.g., PhD, OTR/L, FAOTA). Please DO NOT use periods in credentials. AOTA does not recognize credentials such as “OTS” or “PhD(C),” which identifies students in pursuit of a degree not yet earned.
Example Listing: William Smith, PhD, OTR/L, FAOTA
Contributing Authors:
Speaker(s) Qualifications
Character Count Limit: 400 (including spaces)
Please include a brief statement about qualifications of the speaker(s) relative to the proposed topic. DO NOT include names or affiliations of speakers or authors. During the final selection of proposals, qualifications of the speaker(s) may be considered when more than one proposal addresses the same or similar topic area.
Speaker(s) Qualifications:
Primary Speaker
The author information has been prepopulated from the profile information you supplied. Click on the “Save and Continue” button to save your changes. If you have two separate last names or a hyphenated last name, please ensure both names are entered in the last name field. If you use your first name initial and middle name, please ensure both are entered in the first name field.
NOTE: The primary speaker is the only person to whom AOTA will send subsequent communication regarding acceptance of the proposal and onsite logistics. All OT, OTA, and student speakers whose proposals are accepted for presentation must register for conference.
Contributing Authors
Contributing authors are those persons who have contributed to the development and content of the proposal but will NOT be presenting. Contributing authors will be listed in the onsite Conference Program Guide. Contributing author information can be added to the “Additional Information” section.
ENTERING CREDENTIALS: Please DO NOT use periods in credentials. Ensure capitalization and sequence is correct, following the order in this example (e.g., PhD, OTR, FAOTA):
1. Highest degree earned (e.g., PhD)
2. Professional credential (e.g., OTR/L). AOTA does not recognize credentials such as “OTS” or “PhD(C)” that identify students in pursuit of a degree not yet earned. List only the highest degree earned.
Author:
* First Name:
Middle Name/Initial:
* Last Name/Surname:
Credentials:
AOTA member ID number:
Institution:
* Employer Name:
* Employer City:
Employer State/Province (If US/Canada):
* Employer Country:
Contact Information:
* Daytime Phone (with area code and extension):
* E-mail Address:
* Please Confirm E-mail Address:
Additional Speakers
ADD/EDIT ADDITIONAL SPEAKER
Please enter the additional speaker's information below. If you have two separate last names or a hyphenated last name, please ensure both names are entered in the last name field. If you use your first name initial and middle name, please ensure both are entered in the first name field.
This section is ONLY for information about additional speakers that will be on site presenting with you. You will be able to identify other individuals who have contributed to the proposal but will not be speaking in the “Proposal” section.
ENTERING CREDENTIALS: Ensure capitalization and sequence are correct (e.g. PhD, OTR/L, FAOTA). Please do not use periods in credentials. AOTA does not recognize credentials such as “OTS” or “PhD(C),” which identifies students in pursuit of a degree not yet earned. List only the highest degree earned.
Author:
* First Name:
Middle Name/Initial:
* Last Name/Surname:
Credentials:
AOTA member ID number:
Institution:
* Employer Name:
* Employer City:
Employer State/Province (If US/Canada):
* Employer Country:
Contact Information:
* Daytime Phone (with area code and extension):
* E-mail Address:
* Please Confirm E-mail Address:
Additional Information:
* Are you a doctoral student?:
· Yes
· No
If yes, are you a:
· Clinical Doctorate (entry-level)
· Clinical Doctorate (post-professional)
· Research Doctorate
General Proposal Template – Page 4 of 10