2011 El Capitan District Camporee4/29/2011

El Capitan District 2011

Camp-o-ree

PACKET TABLE OF CONTENTS

Page 2Date; Location; Who Can Go

Directions to Santa Fe Dam Recreation Area (SFDRA)

Fee Schedule

Page 3Getting Started (Paperwork) - Tour Permit; Registration; RV Facilities;

Arrival - Check-In, Set-Up, Leadership Meeting; Event Staff Meeting

Departure - Check-Out

Page 3Important Issues

Parking I.D.’s; Sanitation; Amenities; Campfires; Trading Post, First Aid; Trash Disposal; Wildlife; Terrain; Staff and Adult Meals; Campfire Program; Cracker Barrel; Scout’s Own; Uniforming; Order of the Arrow Call-Out

Page 5Camporee Rules

Courtesy; Vehicle Rules; Detailed Rules and Regulations

Map

Page 6Schedule of Events

Page 7Amazing Race Competition Rules– Event Judging, Scout Spirit, Instructions

Required Patrol Items, Event Scores

Page 8Events – Patrol Events, Individual Events

Page 9Awards and Scoring

Site Judging Criteria - CampGadget Judging Criteria, Gateway Judging Criteria

Page 10Judging Criteria - Troop Campsite Inspection Criteria

BackRegistration Forms (separate forms for Scouts and adults).

Deadline for Pre-Registration: April 1st!

Deadline for Registration: April 14th Roundtable!

Camporee ContactMichael Jensen

Camporee Director

C: 714-523-4800

DATE:April 29, 30, May 1,2011

LOCATION:Santa Fe Dam Recreation Area in Irwindale

WHO CAN GO:Registered Boy Scouts, Webelos’Leaders and adult family members

Santa Fe Dam Recreation Area

15501 East Arrow Hwy, Irwindale, CA, 626-334-1065

The Santa Fe Dam Recreation Area is a LA County Park near the 605 and 210 freeways. During this weekend, the Renaissance Faire will also be taking place so there will be a lot of traffic coming into the park. The group campsite area is remote from the rest of the park so the crowds should not be an issue.

DIRECTIONS: Take the 5 Freeway North to the 605 Fwy North. Exit at Live Oak, exit 23, going east. Live Oak becomes Arrow Hwy. For Friday before 6:00 PM and Saturday before 6:00 PM:
Turn left onto Azusa Canyon Rd (about 2 miles from freeway). Follow the road into the park. After the parking pay station, turn right (north) at the first stop sign. Proceed to the first left and follow the signs to the group camp site.
For Friday between 6:00 PM and 10:00 PM and Saturday after 6:00 PM:

From Arrow Hwy, turn left on S. Irwindale Ave. Turn left on W. 1st St. Cross the railroad tracks and turn left on Peckham Rd. Take first right to group camp sites.
Watch for the El Capitan Camporee signs. See map on page 5.

FEE SCHEDULE

PREPAID REGISTRATION: byAPRIL1, 2011

SCOUTS/LEADERS (INCLUDES PATCH)$18.00

REGISTRATION: by APRIL 14, 2011 ROUNDTABLE

SCOUTS/ LEADERS (INCLUDES PATCH)$20.00

LATE REGISTRATION – After April 14 or On-Site

SCOUTS & LEADERS $22.00

* Patches will be included if available. Scouts will have priority on patches over leaders.

EXTRA PATCHES (if available) $2.50

Vehicles Fees– No fee Friday night after 4:00 PM. Saturday prices are:

Vehicles under 20 feet total (includes trailers)$10

RVs and Vehicles with trailers over 20 feet total$14

Note: The date you register is the price you pay at the time. If you add more later you pay the price of the later registration at the later price for the ones you are adding.

If you cannot attend Roundtable, contact Michael Jensen(Chair.)at (714) 523-4800.

Please do NOT register at the Scout Shop.

GETTING STARTED: PAPERWORK

TOUR PERMIT: A standard BSA tour permit will be required for this event and should be posted in your campsite. (Download Tour permit at

REGISTRATION: Save money, register early ~ We must have Patrol Names with number of patrol members at the time of registration. No changing of Patrol Names will be allowed after register is received to assist with Patrol assignments and scoring.

RV FACILITIES: There are no hook-ups or electrical connections available at the site. Designated recreational vehicle parking areas are limited both in size and quantity. Pre-registration is required for all recreational vehicles.

ARRIVAL

CHECK-IN and SET-UP: Units may arrive on Friday after 4:00 p.m. and should proceed to the El Capitan Camporee vehicle checkpoint area. The gate will be closed at around 10:00 PM on Friday and will reopen at 8:00 AM on Saturday. (In case of an emergency, the gate can be opened at any time.)

The Scoutmaster or designated adult leader from each unit should walk to Headquarters (in the Front of the campsite) and register after 5:00 p.m. on Friday. You may report any changes to your registration and pay any fees still owed. Please CHECK-IN your Unit before the Friday night 8:30p.m. Leadership Meeting.

New Patrol – A “New” Patrol is one with, on average, its members being Second Class or lower. (Tenderfoot is 1 point, 2nd class 2 points, etc.) The intent is for younger patrols to have an opportunity to compete with equally experienced patrols so they stay engaged with the race all day. (Definition may change)

LEADERSHIP MEETING – SPL’s, Scout Leaders:There will be a Leadership Meeting at the headquarters area at 8:30 p.m. on Friday night. All Senior Patrol Leaders and Scoutmastersare expected to attend. Please be prepared to take notes and relay information back to your units.

EVENT STAFF MEETING:Immediately following the Leadership Meeting at 9:00 p.m. on Friday night, all adult staff members, event managers, and unit commissioners are requested to attend a staff meeting at the headquarters area with the events staff to review the next day's events. Please be prepared to take notes! All units need to supply volunteers to help staff the events.

DEPARTURE

CHECK-OUT: Please plan to pack up and leave immediately after the Scouts Own so the staff can go home! When your Unit is ready to leave, the campsite should be neat and clean. All trash must be carried out.

IMPORTANT ISSUES

PARKING: All vehicles must be parked in the designated Camporee parking areas. Parking is somewhat limited so please carpool as much as possible.

SANITATION: There is only one permanent restroom. Kybos will be located throughout the campsite. PLEASE review bathroom etiquette with your boysso that the Kybos stay as clean as possible.

AMENITIES: Most sites will have one or more picnic tables.Water access is close to, but not in your campsites, so please plan accordingly. Bring your own water Container to carry water for drinking, cooking and cleaning. Water faucets are limited.

CAMPFIRES: Due to the size of our group and the typically high fire danger, OPENFIRESWILL NOT BEPERMITTED IN CAMPSITES.

TRADING POST: The Trading Post will be run by the Order of the Arrowduring the weekend. It will be stocked with sodas, bottled water, and assorted snacks including snow cones & popcorn on Saturday.

FIRST AID: A First Aid station will be set up during Camporee. First aid kits, however, will be expected at each campsite and will be part of the campsite inspection criteria.

TRASH DISPOSAL: All trash must be carried out. Please bring your own trash bags. No trash bags, trash cans or dumpsters will be available.

WILDLIFE:SFDRA is home to LOTS of wildlife. Please leave all wildlife alone and report any snakes to the headquarters staff immediately.

TERRAIN: The terrain at SFDRA is rugged, plan on having to do LOTS of walking. There is lots of cactus near the campsites, please be wary, especially at night.

STAFF & ADULT MEALS: All adult and youth staff members who have units attending Camporee should make arrangements to have meals with their units. Staff meals must be prepaid at the April Roundtable. No refunds.

CAMPFIRE PROGRAM: A campfire program will be held on Saturday evening at the amphitheater. If parents and family members will be coming into camp on Saturday evening just for the Campfire, please arrive by 6:30 PM. Parking will be limited at the site, so they may need to park near the lake and walk to the site.

CRACKER-BARREL: There will be a cracker-barrel on Saturday after campfire at Headquarters. Please bring your own cups.

AWARD CEREMONY: The award ceremony will start on Saturday at 7:00 p.m. at the campfire area.

SCOUT’S OWN: There will be a non-denominational “Scout’s Own” service on Sunday at 8:00 a.m. at the campfire area. All units are strongly encouraged to attend. If you choose not to attend, strict silence must be observed throughout the service.

STAFF - Every Troop and Pack should plan to provide volunteer adults and/or senior Scouts to work on staff. Remember, this event is entirely planned and run by volunteers within El Capitan District – we need everyone to contribute. Please contact Michael Jensen as soon as possible with the names and e-mail addresses of your volunteers.

UNIFORMING: Scouts must wear uniforms at all times during the weekend. Dress uniforms should be worn traveling to camp on Friday, during the Saturday Campfire, and the Scout’s Own on Sunday. During the day on Saturday, Scouts may wear their troop or patrol Activity Uniforms. For maximum points, Activity Uniforms must be identical from the waist up. Scouts are expected to dress in a “Scout-like Manner”. Shirts must be tucked in. No saggy or baggy pants or shorts allowed. Note: Temperatures at SFDRA often run to the extreme. It can be very cold at night and in the morning, and very hot during the day. Staff is not responsible for the weather – be prepared!

O.A. CALL-OUT: The Order of the Arrow will call-out candidates at Campfire. Please instruct all Scouts to be respectful of this solemn ceremony. O.A. Candidates will be led to a separate area for instruction and will rejoin their units after the campfire.

CAMPOREE RULES

COURTESY: This is a large group event – thank you for cooperating with the Camporee Staff and park rangers even if it means not doing things the way your unit might usually do them on a troop campout.

VEHICLE RULES: PLEASE follow the directions given by the Camporee staff. Vehicles will be allowed in only between the hours of 4pm and 10pm on Friday evening. The speed limit inside SFDRA is 15mph. If at all possible, do not use vehicles on Saturday as the boys will be using the road to get to the event areas.

  1. All groups and units must camp in designated "campsite" only.
  2. Each unit must supply their own fuel (no liquid fuel – propane only).
  3. It is illegal to cut, mutilate, or destroy any tree, shrub, or plant growing in the camp.
  4. All Youth Protection Training guidelines and BSA regulations will be enforced.
  5. All activity will cease at eleven o'clock p.m. on Friday and ten o’clock p.m. on Saturday. Quiet conditions should be maintained until reveille the following morning.
  6. All Kybos must be maintained in a clean and sanitary condition.
  7. No dishwashing or hand washing at faucets or other water sources. Please transport water back to your campsite.
  8. All trash must be bagged and carried out of camp.
  9. No laser pointers, radios, electronic games, walkie-talkies, fireworks, etc. shall be permitted except where required by Staff members.
  10. No alcoholic beverages orsmoking will be permitted anywhere in the Camporee area.
  11. Scouts are to remain in the Camporee area at all times.
  12. The buddy system is in effect throughout the weekend.
  13. All Scouts and Scouters should conduct themselves in a "scout-like manner.”
  14. Do not dig trenches.


SCHEDULE OF EVENTS

FRIDAY

4:00 to 8:30pmCheck-in and set up.

5:00 to 6:00pmDinner Hour

8:30 to 9:00pmLEADERSHIP MEETING for SPL’s and Scoutmasters at Headquarters.

9:00 to 9:30pmStaff Meeting for all staff members, event managers, and unit commissioners at Headquarters.

9:30pmHeadquarter Staff Meeting

10:00pmThe gate closes. No arrivals or departures after this time.

11:00pmTAPS and LIGHTS OUT (No noise or talking – adults too!)

SATURDAY

6:30amREVEILLE.

7:00to 8:00Breakfast & Clean up.

8:30OPENING CEREMONIES at Amphitheater

8:45Staff to event areas

9:00Amazing Race Starts

~11:30 to 1:15pmLUNCH

1:00Staff to event areas

1:15 to 4:30Amazing RaceResumes

4:30 to 6:30Free time, DINNER, clean-up, prepare for campfire.

6:45Proceedto Campfire.

7:00Campfire, Awards and OA Tap-Out Ceremonies

9:00pmCRACKER BARREL AT HEADQUARTERS

10:00pmTAPS and LIGHTS OUT

~10:00pmGATE CLOSES. No departures after this time.

SUNDAY

7:00amReveille

8:00“Scout’s Own”

8:30Mass exodus home

Schedule subject to change without notice!

THE EL CAPITAN AMAZING RACECOMPETITION RULES

EVENT JUDGING

The entire events competition is a timed race. The purpose is to move through all of the patrol and individual events as quickly as possible, while taking care to not make mistakes. Mistakes (incorrect lashings, knots, etc.) will add penalty minutes to the patrol/den final time. The lowest total time will determine thewinners of the Amazing Race Events Competition.

SCOUT SPIRIT

Up to 30 penalty minutes will be added based on the Patrol Spirit criteria below. Only one of the criteria will be judged at a given patrol event, but we expect the boys to always have their patrol flag with them and repeat the yell at each event as the patrols will not be told which of these criteria will be used during an event.

Patrol Leader not in charge5 min.

Patrol not dressed in Scout-like manner1 *5 min.

Patrol members not taking an active part in the event5 min.

No Patrolflag 5 min.

No Patrol yell25 min.

Patrol not conducting themselves by the Scout Law5 min.

Possible penalty minutes in Scout Spirit 30 min.

  1. Dressed identically from the waist up. Overall attire is reasonably clean and neat. Shirts are tucked in and pants are not baggy. No underwear must be showing. Hats are optional.
  2. The Boys may use only their voice and body (No Instruments)

INSTRUCTIONS

All event instructions will be given to the Patrol Leader in written form to be read to and discussed with his Patrol. It will be his responsibility to follow all instructions and to direct his Patrol or Den.

REQUIRED PATROL ITEMS - Each Patrol will need the following items during the competition:

  1. Notebook or pad and a pen or pencil (for taking notes)
  2. First Aid Kit
  3. Compass
  4. Water
  5. A watch

EVENT SCORES

All scores will be verified by the Patrol Leader. The Patrol Leader should sign the scorecard BEFORE LEAVING for the next event. Should a scoring problem arise that cannot be solved by talking to the Event Manager, please contact the Camporee Director prior to leaving the event site. Please be patient and understanding. We will try our best to resolve any problems.

Please remind your Scouts that this is all in fun. The Camporee Staff does its very best to score the events fairly, but sometimes the criteria is subjective or the staff has to respond to unexpected creativity by the Scouts in solving the problem given. Thank you for graciously accepting the decision of the Event Managers.

EVENT TYPES

There will be two types of events during the race, Patrol and Individual. In the patrol events, the entire patrol is expected to participate. In an individual event, only one or two members will participate in the event; however, each patrol member must participate in at least one individual event. No scout can participate in a second individual event until all patrol members have participated in an individual event. The details of the events, as well as the events themselves, are subject to change. The following events are planned:

Patrol Events

  1. Campsite Set Up – Set up camp and get cooking!
  2. Nuclear Waste –Move the nuclear waste to a safe location, but don’t get too close!
  3. Nature – Identify plants and animals along the trail.
  4. First Aid –Help the wounded and transport.
  5. Scale the wall – Using lashing skills learned from the Boy Scout Handbook,build a ladder and use it.
  6. All Tied Up (Knots). Prepare to tie your way to the finish.
  7. Swamp Race – Get across the swamp without getting wet.
  8. Final Event – The final event before the finish line is a memory challenge about the day’s events.

Individual Events

  1. Far and Away–How wide is that river?
  2. Rescue Toss – Save the day!
  3. Let’s Get Packing– What should I take on a hike?
  4. Pitch or Putt– Accuracy challenge.
  5. Know your Topo– Is that a trail or an un-improved road I am walking on?
  6. Scout Law– A scout is knowledgeable.

A word about Lunch–Every event will have a time listed that marks the latest time before lunch a patrol may start that event. For example, no patrol may start the Campsite Set-Up Event after
11:30 AM. This will allow the staff adequate time to have lunch back at the camp. All events will close at noon and reopen at 1:15. Patrols - Plan ahead!

AWARDS & SCORING

All Awards Will Be Presented During the Campfire Program

1st, 2nd, and 3rd PlaceOverall Patrol Awards for new patrols, experienced patrols and dens will be determined by the time to complete all of the events and adding any penalty minutes.

1st, 2nd, and 3rd PlacePatrol Event Awards will be given to the Patrols and Dens with the best scores in each event.

1st, 2nd, and 3rd PlaceOverall Troop Awards will be determined by some complicated mathematical formula devised by the camporee director.

1st, 2nd, and 3rd Place Awards will be given for Best Camp Gadget.

1st, 2nd, and 3rd Place Awards will be given for Best Camp Gateway

1st, 2nd, and 3rd Place Awards will be given for Best Campsite.

SITE JUDGING CRITERIA

CAMPGADGET JUDGING(Limit: One judged gadget per troop)

A camp gadget is a pioneering project that is made with natural materials and can be put to practical use in camp. Any type of gadget may be constructed. Construction may take place prior to Camporee or during set-up. Moving parts are not a requirement. No fasteners of any type are allowed – all joints must be made with rope lashings. The Scouts must complete all work with no outside assistance. At the Camp Site Judging time the campGadget will be judged. Points will be awarded for:

Gadget Purpose (presented in either written or oral form) 10 pts.

Usefulness (suitable location; size/capacity; being used) 25 pts.

Construction (appropriate wood/materials used; quality of lashings; sturdiness) 25 pts.