COURT WARMING 2013
CANDIDATE APPLICATION
APPLICATION DEADLINE: November 18, 2013
COMPLETED APPLICATION MUST BE SUBMITTED TO:
S1-19 Student Life - Student Programming Board
November 1, 2013
Dear Club/Organization and Students:
The CCP Court Warming Committee would like to invite you to nominate a candidate for Court Warming 2013 “Welcome to the Gatsby.” Court Warming 2013 is scheduled for December 2 - December 7, 2013.
Being nominated for court warming king and queen is a great honor. These individuals will represent the student body at Community College of Philadelphia and serve as advocates for students. In addition, duties include assisting with the planning of the next Court Warming, hosting New Student Welcome events and working with the Student Life Center to participate in additional events. Please take some time to carefully consider the best student(s) in your club/organization to nominate for this honor.
The deadline to nominate a candidate is November 18, 2013 by 5:00 PM. This deadline is quickly approaching, so please start thinking about your candidate now. There are three things to keep in mind when choosing a candidate. First, an organization or club may only nominate one candidate for each position. Second, a candidate may only represent one organization or club. Finally, if your organization or club decides to support Court Warming in addition to nomination, the sponsorship does not affect scoring in anyway. Please refer to this Candidate Application packet for a complete list of requirements.
The Court Warming Committee looks forward to receiving your nomination for Court
Warming 2013!
Sincerely,
CCP Court Warming Committee 2013
Student Life Center
1700 Spring Garden St, S1-19
Philadelphia PA 19130
215.751-8164
ccp.edu/vpst-aff/studentlife
CANDIDATE APPLICATION CHECKLIST
Deadline: November 18, 2013 by 5:00 PM
After completing all of the items listed below, save the application by using your first and last initial and the date of submission (i.e., DG.11.12.13).
Completed application must be submitted to Student Life S1-19
Candidate Nomination Form
· Fill out completely
King and Queen Duties and Responsibilities
· Read through and provide Student ID number at the bottom of the page
Candidate Guidelines
· Read through and provide Student ID number at the bottom of the page
Court Warming King and Queen Scoring Guidelines
· Read through and provide Student ID number at the bottom of the page
Trivia Night Registration
· Call the Student Life Center (215.751.8164) to register your team by December 2 at 5:00 PM
Yell Like Hell Registration Form
· Email song selection to Julia Dunn by December 3 at 5:00 PM
· Submit all other registration materials to the Student Life Center by December 3 at 5:00 PM
Candidate Bio
· Email bio and photograph to Julia Dunn by November 19 at 5:00 PM.
Campaign Materials
· Get all campaign materials approved by a member of the Court Warming Committee in the Student Life Center on Monday, November 18 between 12:00-4:00 PM OR Tuesday, November 19 from 12:00-5:00 PM.
· Once approved, send JPEG for electronic advertisement to Julia Dunn .
If you have questions or concerns, email Cindy Ngo .
CANDIDATE NOMINATION FORM
Nominee Information
Name: Address:
Email: Phone: Year in School: Major: GPA* (Minimum 2.5 is required):
*Candidates failing to meet the GPA requirement will be removed from the selection.
*GPA will be awarded a point value as part of the candidate’s total interview score.
Reason for Nomination
Nominator Information Name of Organization/Club/ Self: Person Filling Out Form:
Nominee Student J#:
Interview Availability
Please check all date/times that you are available for a 20-minute interview.
Tuesday, November 19
1:00pm 1:20pm 1:40pm 2:00pm 2:20pm 2:40pm
Wednesday, November 20
1:00pm 1:20pm 1:40pm 2:00pm 2:20pm 2:40pm
The Court Warming Committee will contact you with an assigned interview time.
Court Warming QUEEN AND KING
RESPONSIBILITIES AND DUTIES
Specific Duties:
· Serve as host of New Student Welcome events and participate in Welcome Weeks 2014 Spring and Fall
· Serve as a member of the 2014 Court Warming Planning Committee
· Participate/Host Court Warming 2014 activities
Additional Responsibilities:
· Notify Student Life Center if unable to attend specific events listed above
· Work in connection with Court Warming Mr./Miss Congeniality to ensure all required events are adequately staffed
· Work with Student Life Center to participate in additional events throughout Spring and Fall semesters as needed
· Act in a professional manner when representing CCP
MR. AND MISS CONGENIALITY
DUTIES AND RESPONSIBILITIES
Specific Duties:
· Serve as a member of the 2014 Court Warming Planning Committee
· Participate/Host Court Warming 2014 activities
· If the King or Queen is unavailable:
o Serve as host of New Student Welcome events and participate in Welcome Weeks 2014 Spring and Fall 2014
Additional Responsibilities:
· Notify the Student Life Center if unable to attend specific events listed above
· Work in connection with Court Warming King and Queen to ensure all required events are adequately staffed
· Work with the Student Life Center to attend/participate in additional events throughout Spring and Fall semesters as needed
· Act in a professional manner when representing CCP
CANDIDATE GUIDELINES
Campaigning Guidelines:
A member of the Court Warming Committee must approve all campaign materials before distribution. Candidates are required to come to the Student Life Center to have their materials stamped on Monday, November 18 between 10:00 am - 2:00 pm OR Tuesday, November 19 from 10:00 am - 5:00 pm.
We strongly encourage you to advertise and campaign campus wide. Banners and other forms of advertising are permissible.
Please note that there is to be absolutely NO advertising materials placed in the following areas:
· Exterior doors or windows
· Bathrooms – neither inside the bathroom or on the exterior doors
· Vending machines
· Windows
Note: If campaign materials are found in any of these areas, they will be removed.
There will also be an “Information Wall” along the outside of the Student Life Center S1-19.
Materials posted outside of the approved areas will be removed and returned to the Student Life Center
All materials will be removed on Monday, December 3, following the Court Warming Celebration.
Sidewalk Chalk may also be used to campaign on campus. Please do not write in any areas that cannot be washed away with the rain. Do not write on walls!
Individual campaigns are required. Please do not pair up with another candidate to campaign. Pairing up may cause some students to feel obligated to vote for a “pair” rather than an individual.
No person may remove or post over other candidate materials. This may result in an infraction on the acting candidate (even if it was not the candidate, but an individual or group representing a candidate).
Student Organizations who are co-sponsoring Court Warming are welcome to nominate a candidate, however, sponsorship does not affect scoring in anyway.
Each candidate may also make up to 30 buttons for their campaign with the button maker located in the Student Life Center.
Voting Procedures:
All voting will take place online through an electronic ballot system. Online voting will start on Monday, December 2 at 8:00am and will close on Friday, December 6, at 5:00pm.
Mr. Miss Congeniality: Sign-in sheets will be available at all events during Court Warming. The candidate who has the most CCP students sign in under their name will earn the title of Mr. or Miss Congeniality. If you win this title and win Court Warming King or Queen, the candidate with the second most Congeniality votes will be crowned Mr. or Miss Congeniality.
King and Queen Scoring Guidelines: Please refer to the King and Queen Scoring Guidelines provided in this packet.
Crowning of the Court Warming Court will take place at the Coronation Game on
Saturday, December 7 (During half time of the men's game).
Candidate Bios: Please e-mail a short bio (150 words) about yourself, why you should be King or Queen your accomplishments, and your thoughts on school spirit, etc. Bios will be used for electronic voting and displayed on the monitors across campus. Please submit an electronic photograph of yourself to be displayed on the monitors during Court Warming week. The monitors will be used to show students the weekly events, as well as who is running for King and Queen. Email your bio and photograph to Cindy Ngo by Monday, November 18 at 5:00pm.
CONGRATULATIONS & GOOD LUCK!
Please contact the Court Warming Committee with any questions or concerns.
REMINDER: All rules and guidelines must be followed. Failure to do so may result in a disqualification. The first violation will result in a warning, the second violation will deduct points from your overall score, and the third violation will result in an automatic removal of candidacy. Any decision made prior to three violations is at the discretion of the Court Warming Committee. Acts of those on your behalf or representing you as a candidate will count as a violation against your campaign. Candidates are responsible for informing friends, members of organizations, classmates, etc. of the rules and guidelines.
Check your email REGULARLY prior to Court Warming and during the week of Court Warming. We will do our best to inform you of changes, developments, and announcements as quickly as possible via email.
Requirements:
Events:
Attendance of events is mandatory except in extreme circumstances. If any event is officially cancelled it will not be rescheduled at a later date.
Monday, December 2
Colonial Club Challenge
11:30am – 3:30pm S1-12
Clubs & organizations will compete to decorate their space according to the Spirit Week theme – Welcome to the Gatsby! Prizes include: First – Wing Bowl, Second – Desserts Galore, Third – Subs & Snacks
Meet the Candidates & Pep Rally (MANDATORY)
3:30pm Athletic Center
Join us for a pep rally to meet the 2013-2014 Colonial Athletes and Court Warming Candidates! Free food & drinks to follow.
Tuesday, December 3
Trivia Night (MANDATORY)
4:00pm Coffeehouse
Join us for trivia against your fellow CCP students. Questions will be about CCP, Philadelphia and Colonial Phil. Four members per team. Call 215.751-8164 to sign up a team. Prizes include: First – $100, Second – $75, Third – $50
Wednesday, December 4
Yell Like Hell (MANDATORY)
4:00-6:00pm Athletic Center
Watch your fellow CCP students strut their stuff! Student organizations, clubs, or athletic teams can create a 5-minute song/dance/skit based around the Court Warming theme “Call of the Wild”. Song selections are due by December 3rd at 5:00pm to Julia Dunn . All other team registration materials are due on December 3rd to the Student Life Center. Prizes include: First – $100, Second – $75, Third – $50. Teams can arrive at noon to practice.
Friday, December 6
Welcome to the Gatsby Semi-formal (MANDATORY)
7:00-10:00pm Great Hall (S2-19)
This semi-formal dance is in celebration of our Athletics Programs and CCP School Pride. This year’s theme, Welcome to the Gatsby, is sure to impress you! Dinner will be served.
Saturday, December 7
Court Warming/Alumni Basketball Game (MANDATORY)
3:00pm Athletic Center
The crowning of the 2013 King and Queen during the Men’s Basketball game!
Candidates are required to arrive in the Lobby of Gym no later than 2:00pm. We will take time to review the coronation process. Please dress semi-formally (jacket and tie for guys, dresses for ladies). You will be free to enjoy most of the game, and we will inform you of when and where to meet during the game.
King and Queen SCORING GUIDELINES
Interviews (200 pts)
Candidates will be evaluated in a variety of areas, including but not limited to: leadership, campus involvement, community service, academics, school spirit, and future aspirations. Candidate’s GPA will be awarded a point value as part of their total Interview Score.
Votes (150 pts)
Voting will open on Monday, December 2 at 8:00 am and will close on Friday, December 6 at 5:00 pm. Each candidate will be awarded points based on rank. Male and female candidates will be awarded points separately. Most votes 150 pts.; second most votes 125pts.; third most votes 100 pts.; fourth and beyond 75 pts.
Events (150 pts)
Points will be awarded for attendance and placement. Male and female candidates will be awarded points separately. As other organizations (without a candidate) have the ability to place for prizes, this will not affect the candidates’ scoring.
Pep Rally:
· 30 pts awarded for attendance
Trivia Night:
· 1st (30 pts), 2nd (20 pts), 3rd (10 pts), Participation* (5 pts)
Yell like Hell:
· 1st (30 pts), 2nd (20 pts), 3rd (10 pts), Participation* (5 pts)
Safari Swag:
· 1st (30 pts), 2nd (20 pts), 3rd (10 pts), Participation* (5 pts)
Phil’s Safari Semi-Formal:
· 30 pts awarded for attendance
*Participation points are only awarded to those who do not place.
MR. AND MISS CONGENIALITY SCORING GUIDELINES
Sign-in sheets will be available at all events for students to indicate their support for one male and one female candidate. The candidate who has the most CCP students sign in under their name will earn the title of Mr. or Miss Congeniality. If you win this title and win King or Queen, the candidate with the second most Congeniality votes will be crowned Mr. or Miss Congeniality.