2008 UBF iSBC at Purdue Orientation & InformationUBF Europe
2008 UBF International Summer Bible
Conference at Purdue
July 24th – 27th, 2008
Orientation
Important Informations
A. Things to bring to the conference
IMPORTANT: Window fans for residence halls without A/C can get very HOT at night.
? NOTE: only Cary, Earhart and Hillenbrand have AC.
? Umbrellas in case of rain/storms
? Sweater or jacket for Elliott Hall
? Photo ID for check-in
? Health insurance cards.
Purdue strongly advises that every person have that with them at all times.
B. Things to bring (cont’d)
? For easier transportation, you may consider bringing a:
? Bicycle
? Roller blades
? Skateboard
C. NOTE: Purdue is a large campus.
? Bring comfortable shoes.
? Residence halls are a long walk from Elliott Hall.
? Please be prepared to walk 10 -15 minutes between any destinations.
D. Signs
When you arrive at Purdue:
? There will be signs marking parking areas and check-in locations.
? UBF Staff and workers will be on hand wearing
Orange “ASK ME: I’m a Living Sign” t-shirts to guide all guests to their designated halls.
?? Questions/Concerns ??
? The local police will be around campus.
If you have any questions, please use them as your guides.
? Maps will be up for locations.
? Staff will be on hand to direct guests
E. Check – in
? Check-in will occur in your residence hall and NOT at a centralized location.
There are 9 residence halls.
Check-in at your assigned residence hall.
? There will be 2 staff teams: UBF and Purdue.
? You will check-in with UBF staff to receive your name badge.
? Then you will check-in with Purdue staff to receive your room key.
? You must show your name badge to check in with Purdue staff.
Purdue will not check you in if you have not checked in with UBF first.
? Each adult must check-in by name and chapter to avoid confusion.
UBF Check-in
? During check-in, you will receive 2 very important items:
? Name badge – for meal ticket and Bible study groups (from UBF staff)
? Room key – for your actual room (from Purdue staff)
ALWAYS LOCK YOUR ROOMS WHEN YOU LEAVE!!!
? Keep key in a secure location. Do not lose these items!
? There will be a $25 fee for a lost or unreturned key.
? If you lose your name badge, you lose your meal ticket.
UBF Late Check-in
? If you come between 7:00 – 9:00 p.m. during the meeting time,
come to the meeting in Elliott first before checking in.
? Check-in office will be shut-down during meeting times.
? Late check-in will be in the Armory after the first meeting on Thursday.
? You will get your name badge in the Armory and then go to your residence hall
to receive your room key.
HBF/MBF Check-in
? Check – in will be done through chaperones.
? Each HBF/MBF member will be assigned a chaperone.
Chaperones will be in charge of a group of 10 youth each.
? If any MBF/HBF come early and on their own, they must wait until their chaperone arrives.
? MBF/HBF centralized meeting place will be in the Wiley lobby.
MBF/HBF Late Check-in
? For any late MBF/HBF, come to Elliott Hall first.
All MBF/HBF will join the UBF Opening Ceremony Thursday night.
? There will be a designated MBF and HBF sitting area.
Ushers can assist children in Elliott Hall.
? Once children come to Elliott, they can meet with their chaperone and
check-in with them after the meeting.
? MBF leader – Yvette Shin, NY UBF
? HBF leader – Sam Toh, Chicago UBF
F. Sample name badge
G. Dining Courts
There are 4 dining courts for our International and National delegates:
? Earhart – all international delegates will eat here.
? Windsor – North American delegates will eat here.
? Ford – North American delegates will eat here.
? Meredith – HBF/MBF will eat here.
? Dining courts are like actual food courts – there will be many options to choose from.
? Food will be pre-prepared
? ALL YOU CAN EAT!!
H. Food Service
? We have a VERY STRICT policy on food service.
? Your meal shift and dining location will be indicated on your name badge.
? IMPORTANT: You must remember to bring your name badge with you to every meal
in order to enter the food courts.
? A person must eat at his/her assigned food court & shift for all meals—
you cannot switch during the conference--food has been ordered for each place
based on the assignments already made.
? If you show up at a different location and/or at a different shift –
you will NOT BE ADMITTED.
? For food service there will be 2 shifts:
? The first shift is the first 45 minutes
? The second shift is the second 45 minutes
? Once you’re inside, you cannot go back out.
If you try to come back in, you will be charged 2x.
? UBF STAFF will be assisting people to enter the food court and
ensure things are moving smoothly.
? REMEMBER: Eat quickly and move quickly.
No excessive chatting in dining area. Purdue has a beautiful campus – please talk outside.
MEAL SHIFT 1 SHIFT 2
BREAKFAST 7:00 – 7:45 a.m. 7:45 – 8:30 a.m.
LUNCH 12:00 – 12:45 p.m. 12:45– 1:30 p.m.
DINNER 5:00 – 5:45 p.m. 5:45– 6:30 p.m.
? LIST OF ACCEPTABLE CARRY-OUT ITEMS:
? PIECE OF FRUIT
? ICE CREAM
? PIECE OF PIZZA
? ALL OTHER ITEMS MUST STAY IN DINING HALLS.
I. Group Bible Studies
? Group Bible study leaders' meeting –
Thursday night for 30 minutes at the conference for orientation and prayer only.
? There will be NO GROUP BIBLE STUDY for Group Bible Study Leaders
at the conference
? Please study in your regions ahead of time and come prepared to lead the group studies
Group Bible Study meeting space
Type of meeting Room Time/Day
Group Bible Study leaders- EnglishStewart 21810 p.m. – 10:30 p.m. (Thursday)
ABCD
Group Bible Study leaders - Korean TBA 10 p m – 10:30 p.m. (Thursday)
Group Bible Study leaders – SpanishTBA 10 p.m. – 10:30p.m. (Thursday)
Group Bible Study Locations
J. Daily Bread
? For North American delegates, because of limited space and chairs,
seating will be on a first come, first serve basis.
? Please arrive early in order to secure your seat.
Daily Bread meeting spaces 6:15 – 6:45 a.m.
Room Capacity Region
Owen East Activity Room110 Chicago I & II
Owen West Activity Room 110 Chicago I & II
Tarkington East Activity Room200 West Coast
Tarkington West Activity Room200 Canada and Great Lakes
Wiley East Dining Room150 NorthEast, MidAtlantic, So. Central, Mo. Valley
Wiley West Dining Room150 NorthEast, MidAtlantic, So. Central, Mo. Valley
Outdoor Area Under Tent 400 Korean delegates
Earhart West Rec. Lounge50Russian
Earhart Formal Lounge 50 Russian
Hillenbrand C103 90 German
Hillenbrand Formal Lounge30 To be determined
Harrison Formal Lounge 32 English speaking foreign delegates
McCutcheon North Activity Room200 Spanish speaking delegates
K. Messenger Rehearsal
Wednesday – Sunday (24 hrs)
• Hawkins Activity Room 155B, Activity Room 155C
• Boiler Metro Conference Room
• Small Conference Room
L. Continental directors' meetings
Saturday 10 p.m. – 12 a.m.
Latin America Earhart West Rec Lounge
Africa Harrison Formal Lounge
CIS Earhart East Rec Lounge
European Hillenbrand C103
East Asian Hillenbrand C29
Oceania Hillenbrand LL Music Rm
M. More meeting Spaces
Type of meeting / Room / Time/DayRegional Managers Workshop / Harrison C202 / 7 p.m. – 10 p.m. (Wed)
Senior Staff Meeting / Stewart 204 / 10 p.m. – 12 p.m. (Thurs)
International Director´s Prayer Meeting / McCutcheon
Activity Room / 10 p.m. – open (Fri)
Physicians´, Oriental Physicians´, & Dentist´Meeing / Hillenbrand Main Lobby / Friday after the evening program
Other meeting spaces
Type of meeting / Room / Time/DayInternational Advisory Board Executive Meeting / Activity Room 155C
Boiler Metro Conference Room
Small Conference Room / 1:30 – 3:30 (Sat)
Ice Cream Social / Engineering Plaza / 10 p.m. – 12 p.m. (Sun)
International Advisory Board Meeting / Faculty Lounge / 2 p.m. – 4 p.m. (Sun)
Daycare / PMU 118 / 8 a.m. – 12 p.m. daily
CBF/HBF Meeting Spaces
Type of meeting / Room / Time/DayGlobal CBF/MBF Teacher´s meeting / Tark E. Activity Room / 1:30 p.m. – 3:30 p.m. (Sat)
CBF Meeting Space / Wiley W. Activity Room / 10 p.m. – 12 a.m. (nightly)
HBF Meeting Space / Wiley E. Activity Room / 10 p.m. – 12 a.m. (nightly)
N. Missionary Conference
? Sunday July 27th at 3PM and concluding with lunch on Monday
? For international missionaries only, not those in North America
? Must be pre-registered to attend
? PMU – Location of Missionary Seminar
? Stewart Center – Rooms for Group Bible study
? Hillenbrand, Earhart, and Harrison – dormitories for missionary conference
O. Other Important Information
Warning Sirens
It is Purdue policy that if you hear:
? Outdoor warning sirens = go into the nearest building immediately.
Do not leave until told to do so.
? Indoor warning sirens = go outside immediately and
move far from that building.
Safety Issues
? Normal campus protocol
? For immediate help, use emergency call booths = push the button
which goes to the dispatch right away.
? 24 hour escort service – it is a “safe walk program” to get from point A to point B
if at night you feel unsafe at any time.
? For a TRUE emergency, dial 9-1-1.
Fire Alarms
? All buildings are smoke free rooms.
? Do not pull fire alarms!
? If you try to disconnect the smoke detectors, the fire department will be notified of
the room
Medical Needs
? Please bring your own medication.
? Everyday, there will be 1 doctor on call.
*Their pager number will be in the office.
? Doctors will treat any urgent care and will accompany any patients to the campus
hospital.
Medical Issues w/HBF
? Youth under 18 years old whose parents are not attending the conference,
MUST have a waiver signed by the parent in case of medical issues.
? The waiver forms are on the UBF website and are available for downloading.
? MBF should turn in their forms to Yvette Shin.
? HBF should turn in their forms to Sam Toh.
? Waivers must be turned in before arriving at the conference.
? In an emergency, a UBF doctor will accompany youth to the local hospital.
? Youth not accompanied by parents need to have a copy of their insurance cards
with their waiver forms on hand.
? Parents who are at the conference need to have a copy of their child’s insurance card
with them.
FYI
? West Lafayette is in the Eastern Time Zone.
? Lost & Found:
? for PMU & Stew it is located in the Union Club Hotel.
? other campus areas – in each building.
? General UBF Lost & Found - UBF office in Armory
? Local bookstores/eating places –
One is located on corner of State St (SR 26) & Grant Street,
some are in the Purdue West Shopping center (West end of campus),
and others in Village Shopping area - Southeast of PMU along State Street
Remember: Third street
? Elliott hall and the Armory are on the corner of Third street and University street.
? Most residence halls and dining rooms are off of third street.
? Cary, Owen and Ford are off of University street.
Elliott Hall of Music
? No food or drinks in Elliott Hall.
? Elliott Hall will be air conditioned. Bring a sweater or a jacket.
? Hall will be open for general entrance 30 minutes before meeting times and
closed right after each meeting.
? All rehearsals need to be scheduled in advance. Performers can enter earlier.
? Turn off all cell phones before entering Elliott.
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