Renaissance Rose Productions
Presents
The 21stAnnual
Fair Oaks Renaissance Tudor Fayre
Saturday & Sunday
June 23rd & 24th, 2007
10 am to 6 pm
Fair OaksPark, Fair Oaks, California
At the corner of Fair Oaks Blvd. & Madison Avenue
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Renaissance Rose Productions
Raelynn DeBone
Renaissance Rose Productions
4117 Elverta Road Suite 102
PMB291
Antelope, CA 95843-0291
(916) 726-4952
E-Mail:
Chris Morgan
Renaissance Rose Productions
8539 Zandol Court
Dublin, CA 94568-1007
(925) 828-7774
E-Mail: Chris@Renaissance-Rose.org
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Renaissance Rose Productions
2007
Fair Oaks Renaissance Tudor Fayre
Vendor Application
GENERAL APPLICATION GUIDELINES
THIS IS ONLY AN APPLICATION FOR THE 2007 FAIR OAKS RENAISSANCE TUDOR FAYRE. IT DOES NOT GUARENTTEE ACCEPTANCE INTO THE EVENT.
The Fayre Committee will jury all applications. Photos of your wares and booth must accompany your application. If you would like your photos returned please enclose a self-addressed stamped envelope, hand drawn sketches will not be accepted.
Once your application has been reviewed, acceptance/rejection letters and a receipt/refund will be mailed to you regarding the status of the event.
Extensive marketing is done for this event, however we do not guarantee exact attendance, or that you will generate profits by participating. Refunds will not be given for any reason.
The Fair Oaks Renaissance Tudor Fayre is held rain or shine.
Yourbooth must depict the Renaissance Era (16th Century). This means no plastic pop-ups will be allowed. Remember, we are building the suspension of disbelief for the shire of Bridgewater. Vendors must supply their own materials, decorations, tables, chairs, canopies, etc. All must fit within the booth size paid for. Please indicate width and depth of booth and the number of sides you sell from. Booths may not overflow into visitor walking isles. No visible plastic, aluminum or any other obviously modern materials will be allowed. (Consulting is available).
Booth wares must have some reasonable association with the Renaissance era.
ALL merchants and their workers MUST WEAR 16th century style clothing (both on the upper and lower body, shirts and foot coverings are required at all times). If any vendor or their workers are not complying with this guideline,they will have to purchase appropriate clothing or worker must be replaced. (Consulting is available).
Applications must be COMPLETE in order to be considered for this event. Incomplete applications will be rejected. Please see the Vendor Requirements Checklist to assure your application is complete.
The vendor will pay any fines incurred by Renaissance Rose Productions as a result of a vendor’s noncompliance with the Fire and Health codes. Health permit costs for food vendors as determined by the County Health Department will be passed on to food vendors and collected prior to set up at the event.
Menus for food being served must accompany applications. Food vendors will be restricted to those items unless Renaissance Rose Productions grants special permission. It is the responsibility of each vendor to comply with all applicable State and County laws, rules and regulations. For questions, please call the Fire Dept. (916) 967-5751 or Health Dept. (916) 874-2001 TOLL FREE 866-379-2001.
Booth closures (resulting from any reason) will result in forfeiture of all fees paid and act as a bar to future events at sole discretion of Renaissance Rose Productions.
Renaissance Rose Productions will be shopping all merchants to verify that items on the application will be the items sold in the booth. WEAPONSwill not be sold to minors. All WEAPONS sales must be in accordance with State and local laws.
Prior participation does not guarantee acceptance into this year’s fayre
VENDOR Application
Business/Group Name: ______
Type of Business or Group: ______
Contact Person(s):______
Mailing Address: ______
City/State/Zip: ______
Daytime Phone: ______Evening Phone______
Fax: ______E-Mail Address: ______
CA Resale # (Attach a copy of the permit):______
Non-profit Federal IDNumber (if applicable): ______
Have you participated in the Fair Oaks Renaissance Tudor Fayre before?______
If yes, what years:______
Describe the items you will be selling or the services you will be providing:______
______
______
______
______
Be sure to include photos of your booth, merchandise and clothing you will be wearing. If you would like your photos returned, please include a self addressed stamped envelop.
Make checks payable to:Renaissance Rose Productions
Do Not Send Cash
TOTAL AMOUNT ENCLOSED $ ______(see page 5 for fees)
Visa or MasterCard #:______Exp: ____/____/____
Name as it appears on the card:______
Credit card payments will be posted on June 1, 2007.
Returned check fee is $35. Checks not made good by May 1, 2007 are subject to a late application fee. Any check not made good by June 1, 2007 will not be admitted to the event.
Checks posted dated beyond May 1, 2007 will not be accepted.
VENDOR Application
Booth Space Fees
Booth space is sold in 5 foot by 5 foot increments with the minimum size being 10 foot by 10 foot. Your entire booth, displays, signage, guy ropes, overhangs and on-site storage must be contained within the space you select.
If you want the public to have access to the sides of your booth, in excess of your booth space, you must designate the sides as publicly accessible on your layout and pay for “side access” fee for each side.
For booths larger than 20 feet in any direction, please contact Raelynn directly for pricing.
/ Booth Space / Basic fee / Publicly Accessible Side / Total / 1 Side / / 2 Sides / / Back Side
/ 10’ wide x 10’ deep / $150.00 / / $25.00 / / $50.00 / / $25.00
/ 10’ wide x 15’ deep / $225.00 / / $37.50 / / $75.00 / / $37.50
/ 10’ wide x 20’ deep / $300.00 / / $50.00 / / $100.00 / / $50.00
/ 15’ wide x 10’ deep / $225.00 / / $25.00 / / $50.00 / / $25.00
/ 15’ wide x 15’ deep / $337.50 / / $37.50 / / $75.00 / / $37.50
/ 15’ wide x 20’ deep / $450.00 / / $50.00 / / $100.00 / / $50.00
/ 20’ wide x 10’ deep / $300.00 / / $25.00 / / $50.00 / / $25.00
/ 20’ wide x 15’ deep / $450.00 / / $37.50 / / $75.00 / / $37.50
/ 20’ wide x 20’ deep / $600.00 / / $50.00 / / $100.00 / / $50.00
/ Roving Vendor / $150.00
/ 15 Amp electrical hook-up (where available) $35.00/circuit / Wattage required____
/ Late application fee (deadline April 30, 2007) / 20% penalty of total
Total
Complete this form and return with your application.
Booth Layout
See next page for layout instructions
Front of Booth
Examples of Booth Layouts
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Renaissance Rose Productions
This is a 10’ x 10’ booth, publicly accessible from the front only. The fee for this booth is $150.00
This is a 10’ x 10’ booth, publicly accessible from both sides. The fee for this booth is $200.00 ($150 basic + $50 two sides)
This is a 15’ wide x 10’ deep booth, publicly accessible from one side. The fee for this booth is $250 ($225 basic + $25 one side).
This is a 10’ wide x 20’ deep booth, publicly accessible from both sides. The fee for this booth is $400 ($300 basic + $100 two sides).
This is a 20’ wide x 10’ deep booth, publicly accessible from two sides. The fee for this booth is $350 ($300 basic + $50 two sides).
This is a 20’ x 20’ deep booth, publicly accessible from all sides. The fee for this booth is $750 ($600 basic + $100two sides + $50 back).
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Renaissance Rose Productions
Reminders
Application DEADLINE to avoid the 20% late fee is April 30th, 2007.
All food vendors must pay Health Inspection fees by May 1st, 2007.
Full payment is required by the application deadline to be considered.
Enclose a copy of your current sellers permit.
Please read the guidelines and the acknowledgement below and SIGN your application.
Acknowledgment of Understanding and Waiver Release:
I have read and understand the Merchant guidelines in this packet. I understand that this is only an application to participate, not an acceptance into this event. I agree to abide by the general guidelines in this application and understand that if I am accepted into any of the above events, I will receive specific guidelines set for this event and will abide by the official rules and regulations of this event.
All merchants and their employee’s, including non-paid helper (s), shall indemnify, defend, and hold harmless Fair Oaks Recreation and Park District, Fair Oaks Renaissance Tudor Fayre and Renaissance Rose Productions, their officers, employees, volunteers and agents from any and all loss, damage, or injury, to any person or property taking part in the event.
Merchant Signature ______Date______
For questions, please call:
Renaissance Rose Productions
Raelynn DeBone
(916) 726-4952
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