CPYHA OCTOBERBOARD MEETING MINUTES

TUESDAY, OCTOBER 20, 2015

MEETING CALLED BY / CPYHA Board of Directors
TYPE OF MEETING / Monthly Board Meeting
FACILITATOR / Wade Gjervold (President)
NOTE TAKER / Lori Robinson (Treasurer)
TIMEKEEPER / Wade Gjervold (President)
ATTENDEES / Board of Directors, Committee Directors & General Members

1)CALL TO ORDER - 7:01

2)ROLL CALL - Wade or Lori to do roll call

BOARD MEMBERS/COMMITTEE DIRECTORS/COMMITTEE COORDINATORS IN ATTENDANCE
(PRESENCE INDICATED WITH AN "X")
WADE GJERVOLD (PRESIDENT) / x / JOE OLSON (HOUSE CO-DIRECTOR, RECRUITMENT)
DAVE BAKER (VICE PRESIDENT) / x / GREG LINDER (HOUSE CO-DIRECTOR) X
LORI ROBINSON (TREASURER) / x / NICK WARREN (HOUSE CO-DIRECTOR)
CAROLEE PETERSON (SECRETARY) / KATIE VERLO (CONCESSIONS) X
CHAD KUEHNE (M-A-L) / LAURIE ZAHALKA (COMMUNICATIONS)
TOM SIMONSON (M-A-L) / LISA BLAKE (GAMBLING, CALENDARS)
BJORN BURNEVIK (M-A-L) / x / MEGAN LEITNER (TRAVELING MGR COORD)
DEBBIE HUYBERS (M-A-L) / x / MICHELLE BAKER (CONCESSIONS ACCT)
ROMAN CANTU (M-A-L) / x / ROSS JERPSETH (ICE SCHEDULER) X
ALYSSA SENESCALL (SAFETY) / x / TOM PAJUNEN (CLINICS)
AMBYR JOHNSON (REGISTRATION) / JULIE WALKER (FUNDRAISING DIRECTOR)
BECKY MAIFELD (HOUSE MGR COORD) / JEFF SEMLING (COACHES SELECTION)
BILL BLAKE (EQUIP, GAMBLING, CALENDARS) / x / LINDSEY REIL (WEBMASTER)
BILL LAWLER (TRAVELING, COACHES SELECTION) / PETE HOLOIEN (PLAYER DEVELOPMENT)
BUD WILLIAMS (ICE LIAISON) / PEGGY SWAYZE (TEAM PHOTOS) X
DAVE PETERSON (GIRLS) / KEVIN PIETSCH (ACE DIRECTOR) X
JENNIFER PETERSON (GIRLS) / GREG BLODGETT (VOLUNTEER COORDINATOR) X
JEFF HEDLUND (S.K.A.T.E.) / KARI CARLSON (HEGGIES)
ANNA BELLESON (BE A REBEL COORD) / JESS AND RYAN TESDALL (SPONSORSHIP) X
ANDREA STONE (CANDY BARS) / SHEILA GJERVOLD (BY LAWS)
JEFF LANGE (WREATHS) / x / NATE STULC (MITE JAMBOREE) X
GENERAL MEMBERS IN ATTENDANCE
Lori to record

3)BOARD/COMMITTEE DIRECTOR REPORTS

Wade / APPROVAL OF MINUTES
PRESENTATION / Wade - All board members were emailed meeting minutes from October to review. Has everyone had a chance to review?(wait for yes) Motion to approve the meeting minutes for October(need motion, need second.) Bring to vote for approval – all approve?
CONCLUSIONS / Approved
LORI ROBINSON / TREASURER’S REPORT
PRESENTATION / After Lori’s report
Wade -Has everyone had a chance to review the October Treasurers report? (wait for yes) Motion to approve the treasurers report for October(need motion, need second.) Bring to vote for approval – all approve?
CONCLUSIONS / Total Income slightly down from last year due to clinic refunds. Total Expenses are higher mainly due to timing
BILL BLAKE / GAMBLING REPORT / (WADE)
PRESENTATION / After Bill’s report
Wade -Has everyone had a chance to review the Augustand September Gambling reports? (Wait for yes)Motion to approve the gambling report for August and September. (need motion, need second.) Bring to vote for approval – all approve?
CONCLUSIONS / Total net profit for August $19,912 50 games at 5-8 and 40 at Clives. September total net profit 21,214
Closed 39 games at 5-8 and 33 games at Clives.
NICK POWELL / CHAMPLIN ICE FORUM
PRESENTATION / New countertop in concessions stand will be installed this week.
CONCLUSIONS
JOE OLSON, NICK WARREN, GREG LINDER / HOUSE / (BJORN)
PRESENTATION / 1st year skaters 53
Mite A 1 team
Mite B 2 teams
Mite C 4 teams
Mite D 4 teams
8U 1 team
Speed clinic is going well.
CONCLUSIONS
BILL LAWLER / TRAVELING / (BJORN)
PRESENTATION / Goalie from Anoka wants to play for CPYHA so the Bantamn B2’s will have 2 goalies
CONCLUSIONS
JENNIFER /DAVE PETERSEN / GIRLS / (DAVE)
PRESENTATION / Nothing to report
CONCLUSIONS
AMBYR JOHNSON / REGISTRATION / (CAROLEE)
PRESENTATION / Mgrs and Coaches need to get consent forms and safe sport completed right away
CONCLUSIONS
BECKY MAIFELD (HOUSE), MEGAN LEITNER (TRAVEL) / MANAGER COORDINATORS / (ROMAN)
PRESENTATION / Nothing to report
CONCLUSIONS
KEVIN PIETSCH / ACE / (CHAD)
PRESENTATION / Will coordinate with House and Traveling to see where his help is needed.
CONCLUSIONS
SHEILA GJERVOLD / BY-LAWS / (WADE)
PRESENTATION / Nothing to Report
CONCLUSIONS
TOM PAJUNEN / CLINICS / (TOM)
PRESENTATION / Would like to establish dates early so they can nail down coaches and get communication out
CONCLUSIONS
BILL LAWLER, JEFF SEMLING / COACHES SELECTION / (DEBBIE)
PRESENTATION / Nothing to Report
CONCLUSIONS
LAURIE ZAHALKA / COMMUNICATIONS / (CAROLEE)
PRESENTATION / Nothing to Report
CONCLUSIONS
KATIE VERLO, MICHELLE BAKER (ACCT.) / CONCESSIONS / (LORI)
PRESENTATION / Sams Club Membership-Roman looking into an executive membership
Raised prices on ring pops, milk and beef jerkey.
Going to traveling mgrs meeting and talk to them about assigning each team a high school and JV game.
Also wants to know if she can receive a debit card so she no longer needs to be reimbursed for her purchases.
CONCLUSIONS
BILL BLAKE / EQUIPMENT / (DEBBIE)
PRESENTATION / Jerseys are all handed out for traveling. Socks will be available for purchase the week of October 25th
CONCLUSIONS / Bill Blake will not be handling jerseys next year. Need to find a replacement.
JULIE WALKER (DIRECTOR)
ANDREA STONE (CANDYBARS)
BLAKES (CALENDARS)
KARI CARLSON (HEGGIES)
JEFF LANGE (WREATHS) / FUNDRAISING / (CAROLEE)
PRESENTATION / Jeff wanted to know how we will handle wreath pickups for the teams that are at an out of town tournament. Nick agreed to use one of the lockerooms.
CONCLUSIONS
BUD WILLIAMS / ICE LIAISON / (WADE)
PRESENTATION
CONCLUSIONS
ROSS JERPSETH / ICE SCHEDULER / (BJORN)
PRESENTATION / Ice scheduled through November 8th. Games will start as early as November 9th. D10 game scheduling is being held 10/22 and 10/24
Trying to sell all our extra ice. Waiting to hear back from Rogers and a men’s league.
CONCLUSIONS
PETE HOLOIEN / PLAYER DEVELOPMENT / (TOM)
PRESENTATION
CONCLUSIONS
JOE OLSON / RECRUITMENT / (BJORN)
PRESENTATION
CONCLUSIONS
ALYSSA SENESCAL / SAFETY / (DEBBIE)
PRESENTATION / Was looking for direction on what her role is. Wade said she would need to be available for questions and keep track of volunteers.
CONCLUSIONS
ANA BELLESON (B.A.R.)
JEFF HEDLUND (S.K.A.T.E.)
NATE STULC(JAMBOREE)
DEBBIE HUYBERS (PARENT RLF) / SPECIAL EVENTS / (BJORN)
(CHAD)
(CAROLEE
(DEBBIE)
PRESENTATION / Bar-Pumpkin Event went well 75-100 people came out. Working on a Sundance bowling event and also feed my starving children event.
CONCLUSIONS
JESSICA AND RYAN TESDALL / SPONSORSHIP / (ROMAN)
PRESENTATION / Pizza Ranch is going to sponsor all our mite jerseys. Our Thanksgiving tournament sponsors will be Willy McCoys and Broadway Pizza
Have 5 sponsors for BAR
Looking at doing a fundraiser at Velocity we pick the training days and Velocity will keep 10% and the remaining 90% would go back to CPYHA.
Looking into selling Cullens Rebels bars at Varsity games. Cullens would drop off a cooler and pick it up. We would need a volunteer to sell the bars.
Looking into Rebel gone Wild night at Willy McCoys. Offer discount coupons when the wild play.
CONCLUSIONS
PEGGY SWAYZE / TEAM PHOTOS / (WADE)
PRESENTATION / Photos for traveling will be held November 6th and house photos will be held December 3rd.
CONCLUSIONS
Marlow Roberts / TOURNAMENTS / (BJORN)
PRESENTATION / May need to schedule one more tournament.
Registration for our Thanksgiving tournament is looking good. 7 Pee Wee Teams and 5 Squirt teams.
Working on an EMT, trophies, concessions and the tournament schedule.
CONCLUSIONS
Greg Blodgett / VOLUNTEER COORDINATOR / (DAVE)
PRESENTATION / See hand out.
Need to try and change the mentality that 5 hrs is just the minimum in concessions. We want the concession stand open whenever possible because it is a money maker for CPYHA.
CONCLUSIONS

4)OLD BUSINESS -

5)NEW BUSINESS – Consider buying a printer for all the volunteers to use.

6)David Brown and Jordan Leopold Proposal on doing a Sunday skills clinic. 10 hours of ice time Cost will be about $30 a player for the season. Need to work with Ross and see if this is going to work with ice scheduling.

7)ANNOUNCEMENTS –

8)ADJOURNMENT -8:09 p.m.