Parents and Citizens Association Inc.
Monash Avenue Nedlands WA 6009
P&C Meeting
15 March 2017
Present: Nick Agnew, Tim Hoffman, Jen Cook, Jason Binns, Galen Townson, Katie Morgan, Bec Tan, Pip Farrell, Nardia Smith, Beverly Innes (Principal)
Apologies: Guy Churchill, Helen Cunningham, Lou Kirkby, Chris Davies, Sue Palmer, Veronica Binns
1. Meeting opened 7:15pm
2. Minutes of the previous meeting were accepted by Tim Hoffman, seconded Jason Binns
3. Business arising from previous minutes – N/A
· New committee photos (organise before the next meeting) Action: Jen c/f
· Action: Fundraising Goals – Election / School Banking c/f
· Action: VolCon split up (Tim) / breakdown handed out $26K / give notional breakdown to Marion to advise parents
· Action: Volunteer register
4. Correspondence In
· Nedlands City Council – 50% School Pool Subsidy
· Nedlands City Council – Election Day Temporary Stall Licence
· WACSSO education session at Freshwater Bay
5. Correspondence Out – N/A
· In progress – Nedlands City Council re: School Pool Subsidy
6. Treasurer’s Report
Tim presented his report (see below)
· Nedlands City Council response (Tim to draft for Nick to sign)
7. Principal’s Report
Bev presented her report:
· Faction Swimming Carnival this Friday
· DREAM Lab (Digital Resources Engineering Arts Mathematics)
· Harmony Day 22 March including Kindy & PP, Assembly
· ANZAC Commemoration Friday 7 April
8. President’s Report
· Hayley has resigned. Nick took the opportunity to acknowledge the work Hayley did as Fundraising & Events Coordinator.
· Vacant position on the Executive Committee. Pip Farrell nominated for Executive Meeting by Jen Cook, seconded Nick Agnew – all voted in favour
9. School Board
· Currently reviewing school finance policy as part of the 3-year review matrix.
· Grounds Plan
· Board composition and possible future expansion.
· Digital citizenship and technology and how the school is dealing with this emerging issue, including integrating it as a tool into the curriculum rather than as a discrete subject.
· Student leadership guidelines and processes that would help the Year 5 parents understand what their Year 6 kids would experience the following year (what they can expect in terms of leadership and other development.
10. General updates
Fundraising & Events
Pip presented her report.
· Bush Dance (raffle items, wine)
· Election day stall (jams, cakes etc.)
· P&C banner / badges
· Reviewed events calendar – most items seem OK, but will postpone the Amazing Race
· Looking at allocating the events to particular year groups to share the load (targeted approach rather than P&C led)
· Hot Cross Bun drive last week of term – great deal with Lawleys bakery
· Some class reps are organising hot cross parent morning teas
· Banana smoothie day in the canteen for the swimming carnival at lunchtime
· The Fathering Project – Galen volunteered to lead
Pool Committee
· New lane ropes and pool cleaner have been installed and paid for
· Final pool induction held, total key income $3390
· Plans to open up key promotion next year to improve income
· Nardia Smith / Kirby Smith / platform donation. Kirby Smith has approached the P&C via Nardia to see if they can conduct swimming lessons during school holidays
· Bev will put in e-News, Jen/Nick to write a thank you letter
· Nardia joined Pool Committee
Uniform Shop
Sue & Bec sent through their report (attached)
· Busy start to the day, flurry today for faction shirts!
· Stock take to be done before end of term
Treetops
· No report.
Canteen
· No report.
11. Other Business
· Parent Survey – Galen will draft survey with a view to send out by end of this week
· Separate P&C logo – Adam Tan has mocked some up
· HPS Staff wishlist will be presented next P&C meeting
· Google apps NFP / trello
· Prep for AGM is possible in Term 4
12. Meeting closed 9:15pm
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Hollywood P&C Minutes 15 March 2017 – Pg
TREASURERS REPORT
P&C MEETING 15 March 2017
Current balances
General Fund $72,095
Canteen Fund $2,406
Building Fund $15,198
Other accounts $138
______
TOTAL $89,837
Current foreseeable major expenses and receipts
Uniform Shop The uniform shop is well stocked and should generate a small surplus in 2017. Reduced inventory suggests that costs and revenue should be closer to balancing this year.
Pool The robot cleaner and lane ropes have been purchased and installed in time for the swimming carnival later this week. Nedlands Council has advised this week that it will be paying only half of the usual $7,000 grant (in view of the half season opening).
Canteen expenses The tax liability of about $1850 from 2016 remains outstanding and will be paid this quarter. A top up of $4,000 from the general account will likely be required to maintain operating balance.
Voluntary contributions The school has transferred more cash received from families to the P&C. Total value of these contributions is as follows:
Voluntary contributions $7,100 + X
Swimming lessons $3,648 + X
Treetops $1,400 + X
Total $17,195
Fundraising The cake stall on 11 March was a success, with $3,800 banked to date, and expenses of about $800 yet to be reimbursed.
Bush dance The bush dance on 25 Feb is anticipated to have covered its expenses and $250 was banked, but no expenses have yet been paid.
A deposit of $1000 has been paid to the Nanga Bush Camp to reserve the site for the Band Camp later in the year.
Tim Hoffman
Treasurer - 15 March 2017
Hollywood Primary School P&C
Uniform Shop Report – 15th February 2017
Headlines
· After a busy start to the year, things have quietened down.
· Enough stock in place at present – may need to order some bags, but hoping not until much later.
· Note – All figures include GST, with the exception of stock figures.
Sales Analysis
Term / New Stock $ / Second Hand $ / Previously Classified Sale Stock $ / Total Sales $4 2015 / 8,519 / 250 / 232 / 9,001
1 2016 / 4,402 / 255 / 0 / 4,657
2 2016 / 3,926 / 220 / 0 / 4,146
3 2016 / 1,438 / 160 / 0 / 1,598
4 2016 / 9,769 / 260 / 40 / 10,069
Total 2016 / 19,535 / 895 / 40 / 20,470
1 2017 / 4,233 / 145 / 25 / 4,403
2 2017
3 2017
4 2017
2017 YTD / 4,233 / 145 / 25 / 4,403
Term / Shop Sales $ / Website Sales $ / Total Sales $ / Net Sales
4 2015 / 5,354 / 3,647 / 9,001
1 2016 / 3,772 / 885 / 4,657
2 2016 / 2,575 / 1,571 / 4,146
3 2016 / 1,169 / 429 / 1,598
4 2016 / 5,041 / 5,028 / 10,069
Total 2016 / 12,557 / 7,913 / 20,470 / 18,609
% of Total / 61.3% / 38.7%
1 2017 / 2,734 / 1,644 / 4,378
2 2017
3 2017
4 2017
2017 YTD / 2,734 / 1,644 / 4,378 / 3,980
% of Total / 62.4% / 37.6%
Stock Update
· Total purchases this year to date are $2,421 and are detailed overleaf. There are currently no orders in place.
· Current value of stock is $17,707, down 0.2% from the last meeting and down 5.2% since the beginning of the year (down $965).
Stock Item / No of Items / Stock Value $Grey Polos / 95 / 1,568
Red Fleeces / 79 / 1,896
Boys Shorts / 122 / 1,574
Cargo Pants / 80 / 1,752
Girls Skorts / 165 / 2,888
Netball Skirts / 31 / 493
Faction Polos / 224 / 4,144
Summer Dresses / 37 / 1,649
Hats / 80 / 824
Bags / 7 / 176
Kindy Tops / 62 / 744
Total / 982 / 17,707
Date / Supplier / Description / Net Amount $
15/02/2016 / Perm-A-Pleat / Grey Polos / 660
15/02/2016 / Perm-A-Pleat / Boys Shorts / 417
22/02/2016 / Perm-A-Pleat / Fleeces / 1,344
Total YTD / 2,421
Term 1 Action Items
· Stock take
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Hollywood P&C Minutes 15 March 2017 – Pg