/ EUROPEAN COMMISSION
DIRECTORATE-GENERAL
INFORMATICS
Information systems Directorate
Date: / 28/09/2010
Version: / 0.01
Authors: / DIGIT Support team
Revised by:
Approved by:
Public:
Reference Number:

1.Introduction

This document presents the Opene-PRIOR’s Catalogue View interface that can be found at the following link:

There are five screens used to present the information available for a catalogue. This document will explain how to use this interface to view catalogues, and how to interpret the information presented in the screens.

Additionally this guide can be used to test the View Catalogue functionality by checking that all information is present in the correct areas as described below.

2.General description of the interface

This interface manages the catalogues submitted by the supplier to the Open e-PRIOR Central Catalogue and has three main levels of viewing the catalogues:

  • The first level is at the level of contract framework
  • At this level it is possible to see general information about all the catalogues that belong to a specific contract framework and have a specific Life Cycle Status
  • Corresponding to this level, there is the Home Screen (please see Figure 1 Catalogue query – Home Screen)
  • The second level is at the level of catalogue
  • Once a catalogue is selected from the HomeScreen, further information is displayed (please see Figure 3 Detailed information of a catalogue)
  • The third level is at the level of item
  • From the screen with detailed information about the catalogue , by selecting an item from Area F( please see Figure 4 Catalogue view – Areas )

3.View at the level of Contract Framework

In order to view the catalogues, a user must have access to the following interface:

Figure 1 Catalogue query – Home Screen

This first screen contains the following values[1] that constitute the criteria for the Catalogue Query.

  • Catalogue ID (see 1 in the above picture)
  • Catalogue version (see 2 in the above picture)
  • Contract ID *[2] (see 3 in the above picture)

The invariant part of the ABAC Contracts ID will be used by the Suppliers:

30-CE-0271000/00-58

The following value will therefore be present in this field: 0271000

  • Life Cycle Status* (see 4 in the above picture)

The user introduces the values of the above fields, corresponding to the catalogue that he/she wants to view (at least the mandatory fields).

Depending on the values introduced, the interface retrieves all the catalogues that belong to the specified Contract ID (mandatory field) and have the mentioned Life Cycle (mandatory field).

Figure 2 Result of the query for a framework contract

4.View at the level of catalogue

From the list of found catalogues, the user can choose one catalogue to further view the details.

Figure 3 Detailed information of a catalogue

Area G: for choosing the language in which the catalogue form and content is displayed
Area A: displays the (customer) header of the catalogue / Area D: displays the (supplier) header of the catalogue
Area B: displays the catalogue receiver information / Area E: displays the catalogue provider information
Area C: displays the classification schema in a tree view / Area F: displays the synopsis about each catalogue line. Each line can be expanded and minimized
Area H: displays generic navigation controls

Figure 4 Catalogue view – Areas

4.1.Explanation of the screen area:

4.1.1.Area A: displays the (customer) header of the catalogue

Field / Description
Received Date / The date when the catalogue was received
Customer ID (GLN) / The customer’s unique identifier for e-Procurement purposes
Supplier ID (GLN) / The supplier’s unique identifier for e-Procurement purposes
Processing Warnings / Potential automatically generated warnings by the Central Catalogue tool
Approval Status / The status in which the catalogue is: Draft, Approved, etc.
NOTE: This status will reflect the ongoing work by the approver and reviewer

4.1.2.Area B: displays the catalogue receiver information

Area B contains information about the Receiver

Field / Description
Receiver Name / The name of the Receiver of the Catalogue at the European Commission
Receiver’s Street Name / The Street of the Receiver
Receiver’s Postal Zone + City Name / The Postal Zone and the City Name of the Receiver
Receiver’s Country / The Country in which the Receiver resides
Receiver’s Contact Name / The name of the Contact Person of the Receiver

4.1.3.Area C: displays the classification schema in a tree view

This area displays the Classifications schema present in the catalogue

NOTE: Multiple classification systems are possible.

4.1.4.Area D: displays the (supplier) header of the catalogue

Field / Description
Catalogue Title / The name of the Catalogue, that is normally textual
Catalogue Number / The Catalogue ID e.g.: 2010-SERVER-8888
Catalogue Issue Date / The date when the Catalogue was issued
Catalogue Version / The version of the Catalogue given by the supplier e.g.: 1
Framework Contract Reference / The Contract Reference e.g.: 0271000
Validity Period : Start Date / The date from which the Catalogue is valid
Validity Period : End Date / The date when the Catalogue stops to be valid

4.1.5.Area E: displays the catalogue provider information

Field / Description
Supplier Name / The name of the Supplier
Supplier’s Street Name / The Street of the Supplier
Supplier’s Postal Zone + City Name / The Postal Zone and the City Name of the Supplier
Supplier’s Country / The Country in which the supplier resides
Supplier’s Contact Name / The name of the Contact Person of the Supplier

4.1.6.Area F: displays the synopsis about each catalogue line. Each line can be expanded and minimized

Field / Description
Catalogue Item/ Line ID / An identifier for the Catalogue Line assigned by the Seller.
Description
  • Item Name
  • ItemDescription
/ The item name and item description
Brand / The Brand of the item
Model / The Model of the item
Manufacturer / The manufacturer of the item
Sellers Item identification / The unique identifier of the Seller

4.1.7.Area H: displays generic navigation controls

Area H displays generic navigation controls.

4.1.8.Area G: for choosing the language in which the catalogue form and content is displayed

Figure 5 Language selection

By default items are displayed in English. After selecting one of the languages in the upper right corner of the screen, the catalogue will be displayed in the chosen language.

5.View at the level of item

For each Item Catalogue, the following information is available in a new screen. The information is grouped in the following tabs:

  • General Information
  • Ordering Information
  • Related Items.

5.1.General Information

Figure 6 General information at the item level

In the General Information tab the following information is available:

Field / Description
Packaging / Quantity / The pack quantity
Size / The size of the pack
Keywords / Keyword / A Seller Party-defined search string for the item. Also could be synonyms for identifying the item.
Physical attributes
Origin Information / Address, City, Postal Zone, city Name / Information about the region of origin of the item.
Warranty Information / Description / The description of the warranty
Start Date / The date when the warranty starts
End Date / The date when the warranty ends
Warranty Party / The party responsible for the Warranty.

5.2.Ordering Information

Figure 7 Ordering information at the item level

In the Ordering Information the following information is available:

Field / Description
Details / Orderable unit / The unit type that will be used for the order
Min order quantity / The minimum quantity that can be ordered
Content unit quantity / The quantity of the order unit of measure of the line; If order unit measure identifier is "each", then content unit quantity is "1".
Max order quantity / The maximum quantity that can be ordered
Orderable indicator / The value of the indicator can be true or false; TRUE means orderable, FALSE means not orderable
Country / The country to which the item is associated
City / The city to which the item is associated
Address / The address to which the item is associated
Min Quantity / The minimum quantity for the Item on the Line.
Price / The price of the item
Applicable Tax Category / Tax type / An identifier for the tax type, e.g.: "Consumption"
Percent / The tax percent (rate)that is applied.
Per unit amount / The quantity used for price comparison with other items.
Exemption Reason / A reason for a party's exemption from tax, expressed as text.

5.3.Related Item Information

Figure 8 Related items at the item level

In the Related item information, the following information is available:

Field / Description
Required related items / Description / The name of the item
Brand / Brand name for the item.
Model / Model name for the item.
Manufacturer / Associates the item with its manufacturer.
Seller Item ID / The unique identifier of the seller
Quantity / The quantity requested for this item
Relationship desc / The type of relation with the item from which the browsing initiated
Replacement relate items / Description / The name of the item
Brand / Brand name for the item.
Model / Model name for the item.
Manufacturer / Associates the item with its manufacturer.
Seller Item ID / The unique identifier of the seller
Quantity / The quantity requested for this item
Relationship desc / The type of relation with the item from which the browsing initiated
Complementary related items / Description / The name of the item
Brand / Brand name for the item.
Model / Model name for the item.
Manufacturer / Associates the item with its manufacturer.
Seller Item ID / The unique identifier of the seller
Quantity / The quantity requested for this item
Relationship desc / The type of relation with the item from which the browsing initiated
Component relate items / Description / The name of the item
Brand / Brand name for the item.
Model / Model name for the item.
Manufacturer / Associates the item with its manufacturer.
Seller Item ID / The unique identifier of the seller
Quantity / The quantity requested for this item
Relationship desc / The type of relation with the item from which the browsing initiated

[1]The information displayed in a screen for each catalogue:

1 Supplier Party

2 Framework Contract

3 Catalogue ID

4 Version

5 Status

[2]All the fields marked with * are mandatory