Faculty,
The following emails are in reference to the new State policy of allowing only 6 W's for incoming freshmen.
1. From Mary Leonard regarding developmental education.
2. From Mike Midgley on College implementation
3. From Joseph Stafford. Informational Memorandum
Also, 2 attachments. First, the act SB 1231. The second, implementation rules, refer to 4.10
1. From Mary Leonard.
There is some confusion about whether developmental courses will count in the six allowable withdrawals. Cynthia Ferrell, Program Director of Developmental Education at the CoBoard states they don't. I realize the permanent rules are not written, but I think we can count on Cynthia knowing how developmental courses will be treated.
Mary
2. From Mike Midgley
This is an informational item relating to the recent "six dropped courses" legislation coming out of the last legislative session.
The memo shown below and the attachments were received from the Texas Higher Education Coordinating Board, and give the text of SB 1231, as well as key questions that the Coordinating Board is trying to answer. As you will see, while the actual legislation is rather short, the unanswered question listis not. While the Coordinating Board and TACRAO work on the state-level response, we will continue to develop ACC's institutional response. This response will be developed through our shared governance structure withprimary coordination through the Academic & Campus Affairs Council, and willincorporate input from our employee groups. In the meantime we have triedto make students aware of the new legislation through classroom posters, ourwebsite, etc. We will keep you posted as we work through this process, andas we receive additional information.
3. From Joseph Stafford
August 24, 2007
MEMORANDUM
To: Chancellors, Presidents, and Chief Academic Officers
of all public institutions of higher education
From: Joseph H. Stafford
Subject: Important Information Regarding Senate Bill 1231, Course
Drop Limitation for Undergraduates
This memo is to inform you about the recent adoption of emergency rules
regarding Senate Bill (SB) 1231, which was passed by the 80th Texas
Legislature. This bill provides that, except for several specific instances
of good cause, undergraduate students enrolling as first-time freshmen at a
public institution of higher education in fall 2007 or later will be limited
to a total of six dropped courses during their entire undergraduate career.
SB 1231
The new law went into effect as soon as it was signed in June 2007.
Beginning with entering first-time-in-college freshmen fall 2007, it affects
all students at Texas public colleges and universities. The Coordinating
Board was authorized to adopt "emergency" rules at the regular quarterly
July Board meeting. Those rules establish exceptions to the new limitation
on the number of courses that an institution of higher education may allow
an undergraduate student to drop and add a definition for the term "dropped
course." These rules were treated as emergency rules in order to place them
into effect prior to the beginning of the fall 2007 semester.
Implementation: Institutional Responsibilities
SB 1231 applies to courses dropped at public institutions of higher
education in Texas, including community and technical colleges, health
science centers that offer undergraduate programs, and universities.
Courses dropped at independent/private Texas institutions, or at colleges
and universities in other states, should not be counted against the Texas
public institution student's 6-drop limit.
Courses with separate lecture and lab/discussion section components for
which co-enrollment is required should be treated as a single course for
purposes of the limitation.
All potentially affected students - those who are first-time-in-college this
fall - must be alerted to the risks of dropping courses, even though full
implementation will not be completed by the end of the fall 2007 semester.
Each student is responsible for complying with the law, even though all
implementation procedures have not yet been fully developed. Having
information about the new cumulative limitation on dropped courses may
affect the registration choices some students will make as early as the
current fall 2007 semester.
As part of the initial implementation of the law, the Texas Association of
Collegiate Registrars and Admissions Officers (TACRAO) will help guide
institutions regarding information for incoming fall 2007 freshmen about the
new restriction on dropping courses, developing ongoing advising strategies
for students with the potential to drop too many courses, and developing a
sample statement to include in official publications and on-line resources
explaining the new limitation.
Implementation: Statewide Considerations
Implementation of SB 1231 will involve continuing collaboration among
colleges and universities, as well as with TACRAO. Registrars, admissions
officers, and institutional technology staff will be able to make direct
contributions to development and implementation of a tracking system for
courses dropped at different institutions.
To initiate the statewide implementation plan for SB 1231, Coordinating
Board staff hosted a half-day meeting with TACRAO representatives on June
26, 2007. TACRAO is cooperating fully in the implementation, and the meeting
resulted in a three-phase plan for implementation. Implementation of the
inter-institutional tracking system presents a set of complex challenges,
and will require careful planning if it is to be implemented effectively.
TACRAO and Coordinating Board staff have agreed to collaborate in conducting
a study of the potential effects on institutions of implementing and
maintaining a tracking system to ensure that all dropped courses on a
student's undergraduate record are taken into consideration, especially for
students who attend more than one public Texas institution of higher
education. The study is likely to include a cost-benefit analysis of the
provisions called for in SB 1231.
Some key questions already under consideration by TACRAO and CB staff
include:
the matter of administrative (institution-initiated) drops;
whether dropped developmental courses would count against the 6-drop
limit;
whether dropped dual credit courses would count against the 6-drop limit;
institutions with established course-drop policies that differ from the
mandate;
existing course-drop policies that have eliminated the "drop-failing"
category;
the development of institutional appeals policies and procedures;
time limits for declaring good cause, and after-the-fact evaluation of
previously dropped courses for potential good cause if a student appears
to be approaching the 6-drop limit; and
advisement and monitoring of dropped courses as a responsibility to be
shared between institution and student.
Some of these concerns are addressed directly in the statute. The study will
include recommendations regarding the full implementation of the statute,
and is tentatively expected to be completed during the spring of 2008.
Coordinating Board staff believes that cooperation and collaboration with
TACRAO is essential to the successful implementation of SB 1231. TACRAO is
to be commended for its prompt and thoughtful insights in addressing the
complex challenges presented by the implementation process.
Coordinating Board Rules and Public Comment Period
The rules will be brought back to the Board in October 2007 for
consideration under regular procedures. They will be posted in the Texas
Register on August 31, 2007. A public comment period will begin on August
31, 2007, and will conclude on October 1, 2007. During the public comment
period, institutions, organizations, and individuals may offer comments
regarding the proposed rules. Based on any comments received during that
official comment period, modifications to the proposed rules may be made and
reported at the October 25th Board meeting.
A copy of SB 1231 and a copy of the proposed rules are attached for your
convenience. Note especially that Sections 1, 5, and 6 of SB 1231 are
related to the limitation on the number of dropped courses, while Sections
2, 3, 4, 7, and 8 address a different matter that is not covered by this
memo or the draft rules that will soon be available for public comment.
Comments may be sent to Dr. Catherine Parsoneault at
, or mailed to her at: Dr. Catherine
Parsoneault, Program Director, Division of Academic Affairs & Research,
Texas Higher Education Coordinating Board, PO Box 12788, Austin, TX78711.