January 19, 2015

The Shenandoah School Corporation Board of Trustees met for their annual Board of Finance meeting on Monday,

January 19, 2015 at 6:40 P.M.

Mrs. Julia Miller, Notary Public, administered the Oath of Office to Mr. Phil Chandler and Mr. Jay Cronk.

1. CALL TO ORDER

Mrs. Beth Middleton, Board Secretary, called the meeting to order at 6:45 P.M. Mr. Jay Cronk led the Pledge to the Flag.

2. ELECTION OF 2015 BOARD OF FINANCE OFFICERS; DESIGNATION OF A FINANCIAL INSTITUTION;

AND INVESTMENT REPORT:

A motion was made by Mrs. Beth Middleton to elect Mr. Scott Trennepohl as President of the Board of Finance for 2015 and seconded by Mr. Jay Cronk. Motion carried (4-0).

A motion was made by Mrs. Beth Middleton to elect Mr. Alan Troxell as Secretary of the Board of Finance for 2015 and seconded by Mr. Phil Chandler. Motion carried (4-0).

A motion was made by Mr. Jay Cronk and seconded by Mrs. Beth Middleton to designate First Merchants Bank, NA, as the local bank for depositing school corporation and school funds. The motion carried (4-0).

There were no investments to report as Shenandoah School Corporation is not funded to a level by the State of Indiana to allow investments to occur.

A motion was made by Mr. Jay Cronk and seconded byMrs. Beth Middleton to adjourn the Board of Finance Meeting. The motion carried (4-0).

The Regular Meeting convened at 7:00 P.M.

3. APPROVAL OF MINUTES

Mr. Jay Cronk made a motion to approve the minutes from the regular meeting of December 8, 2014. Mrs. Beth Middleton seconded the motion. The motion carried (4-0).

4. REGULAR BUSINESS

A. REORGANIZATION OF THE BOARD & ANCILLARY STAFF:

Mr. Ron Green, Superintendent accepted nominations for board president. Mr. Jay Cronk nominated Mr. Scott Trennepohl; Mrs. Beth Middleton seconded the nomination. The motion carried (4-0).

Mr. Ron Green accepted nominations for board vice president. Mrs. Beth Middleton nominated Mr. Jay Cronk; Mr. Alan Troxell seconded the nomination. The motion carried (4-0)

Mr. Ron Green accepted nominations for board secretary. Mr. Jay Cronk nominated Mrs. Beth Middleton; Mr. Phil Chandler seconded the nomination. The motion carried (4-0).

Mr. Jay Cronk accepted nominations for board assistant secretary. Mrs. Beth Middleton nominated Mr. Alan Troxell. Mr. Phil Chandler seconded the nomination. The motion carried (4-0).

Mr. Jay Cronk accepted nominations for School Corporation Attorney. Mr. Alan Troxell nominated Mr. Mike Lacey; Mrs. Beth Middleton seconded the nomination. The motion carried (4-0).

Mr. Jay Cronk accepted nominations for School Corporation Treasurer and Business Manager. Mr. Alan Troxell nominated Mrs. Julia Miller; Mrs. Beth Middleton seconded the nomination. The motion carried (4-0).

Mr. Jay Cronk accepted nominations for School Corporation Deputy Treasurer. Mr. Alan Troxell nominated

Mrs. Lanna Colwell; Mrs. Beth Middleton seconded the nomination. The motion carried (4-0).

Mr. Jay Cronk accepted nominations for School Corporation Physician. Mr. Alan Troxell nominated Dr. Ross Egger; Mrs. Beth Middleton seconded the nomination. The motion carried (4-0).

B. FINANCIAL UPDATE FOR SSC/TRANSFER OF FUNDS AS END OF YEAR PROCEDURE:

Mr. Ron Green, Superintendent, and Mrs. Julia Miller, Corporation Treasurer, reported on the 12-31-14 balance in each of the major funds for a zero balance.

Mr. Phil Chandler made a motion to approve the line item transfers to balance each fund for the end of 2014. Mr. Alan Troxell seconded the motion. The motion carried (4-0).

5. REQUESTS:

A. WELLNESS POLICY AND GUIDELINES ON PHYSICAL ACTIVITY AND NUTRITION:

A motion was made by Mrs. Beth Middleton and seconded by Mr. Phil Chandler to approve the updated Wellness Policy

The Board voted to approve the policy and guidelines on the first reading. The motion carried (4-0).

B. SCHOOL YEAR CALENDAR FOR 2015-2016:

Mrs. Beth Middleton made a motion to approve the 2015-2016 School Year Calendar that Mr. Green proposed.

Mr. Phil Chandler seconded the motion. The motion carried (4-0).

C. GOALS FOR SHENANDOAH SCHOOL CORPORATION, 2015:

Mr. Alan Troxell made a motion and Mrs. Beth Middleton seconded to approve the Shenandoah School Corporation Goals for 2015, a guide for educational excellence and progress throughout the year. The goals are broad and open ended to encompass as many areas for children as possible. The motion carried (4-0).

D. EMERGENCY SNOW REMOVAL BIDS FOR 2015:

Mr. Ron Green, Superintendent, requested Board approval of the Emergency Snow removal bid. SSC advertised in the Middletown News on Thursday, December 25, 2014 for this service. We received one (1) quote. A motion was made by Mr. Alan Troxell and seconded by Mrs. Beth Middleton to approve the emergency snow removal bid from Mr. David Keesling. The motion carried (4-0).

E. NEWSPAPER REQUEST:

A motion was made by Mr. Phil Chandler and seconded by Mr. Alan Troxell to approve sending notices of Shenandoah School Corporation board meetings to The Courier Times per their request. We will continue to send information to The Middletown News, The Star Press and the Herald Bulletin for 2015. The motion carried (4-0).

F. SURPLUS EQUIPMENT QUOTE:

A motion was made by Mrs. Beth Middleton and seconded by Mr. Alan Troxell to approve a bid on the 1994 Ford Truck

including the truck bed as surplus equipment. Mr. Melvin Zachary was the only bid of $500.00. The motion carried (4-0).

G. TRANSFER REQUEST:

Mr. Charles Willis, Shenandoah High School Principal, requested Board approval for a transfer student for the 2014-2015 school year. A motion was made by Mr. Phil Chandler and seconded by Mrs. Beth Middleton to approve the transfer. The motion carried (4-0).

6. PERSONNEL

A. RECOMMENDATIONS:

A motion was made by Mr. Alan Troxell and seconded by Mr. Phil Chandler to approve the following recommendations.

The motion carried (4-0).

SMS–Christy Myers – 8th Grade Girls Basketball Coach,

SMS – Rusty Conner – 7th Grade Girls Basketball Coach

SMS – John Slivka – Middle School Wrestling Coach, split stipend

SMS – Mitch Todd – Middle School Wrestling Coach, split stipend

SHS – Jed Vardaman – Varsity Assistant Baseball Coach, split stipend

SHS – Troy McKee – Varsity Assistant Baseball Coach, split stipend

SHS – Larry Irvin – Volunteer Assistant Tennis Coach

SHS – Beth Goff – Varsity Assistant Softball Coach

SHS – Chris Myers – JV Softball Coach

SHS – Tony Myers – Volunteer Assistant Softball Coach

SHS – TJ Brantlinger – Volunteer Assistant Softball Coach

SHS – Mark Medley – Volunteer Assistant Softball Coach

SHS – Melissa Lovett – Co-Cheerleading Sponsor, split stipend

SHS – Tammie Gadberry – Co-Cheerleading Sponsor, split stipend

SSC– Bill Carlin – School Bus Driver for Bus #33 Second Semester 2014-2015

at $60.00 per day as a temporary placement.

B. RESIGNATION:

A motion was made by Mrs. Beth Middleton and seconded by Mr. Phil Chandler to approve the following resignations.

The motion carried (4-0).

SMS –Christina Espiritu Barnett – Special Education Assistant, effective date January 20, 2015.

SHS – Tod Moore – SHS Cheerleader Sponsor – effective 12/31/2014.

C. ADMINISTRATIVE TEAM AND SUPPORT STAFF PAY RATE ADJUSTMENT PROPOSAL:

A motion was made by Mrs. Beth Middleton and seconded by Mr. Phil Chandler to approve the proposed pay rate

adjustment for administrative team members and support staff as presented. The rates will be retroactive back to January 1, 2015.

The motion carried (4-0).

D. OWNER/OPERATOR/CONTRACTED SCHOOL BUS DRIVER ROUTE PROPOSAL FOR 2015/2016-2018/2019:

Mr. Ron Green presented to the Board school transportation contracts for consideration. Mrs. Beth Middleton made a motion to approve the four (4) contracts as presented. Mr. Alan Troxell seconded the motion. The motion carried (4-0).

7. CLAIMS

Mr. Alan Troxell made a motion to approve the claims as presented. Mrs. Beth Middleton seconded the motion. The motion carried (4-0).

8. DOCUMENT SIGNATURES

The board members signed the following documents: Minutes from December 8, 2014, Regular School Board Meeting;

Bus Driver Contract; ECA Contracts; and Claims.

9. ANNOUNCEMENTS

January 19, 2015 – Martin Luther King Jr. Day –Weather Make-up Day for 01/07/2015

February 09, 2015 – Regular School Board Meeting

February 16, 2015 – Presidents’ Day –Weather Make-up Day for 01/08/2015

March 23, 2015 – Weather make-up Day for 01/12/2015

10.ADJOURNMENT

A motion was made by Mr. Alan Troxell to adjourn the meeting and seconded by Mrs. Beth Middleton. The motion carried (4-0). The meeting adjourned at 7:36 P.M.

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Mr. Scott Trennepohl Mr. Jay Cronk

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Mrs. Beth Middleton Mr. Alan Troxell

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Mr. Phil Chandler