18th SEAPAVAA Conference and General Assembly

AV Archives: Why They Matter

Lao Plaza Hotel

Vientiane, Laos

26-30 May 2014

CONFERENCE REGISTRATION FORM

Please return completed registration form . Early birdregistration deadline is April 25, 2014. Final registration deadline is 9 May 2014.

Name
Title / Position
Institution / Affiliation
Address of Institution / Affiliation
Office Number
Fax Number
Mobile Number
Email
Passport Number
Name in Passport
Passport Expiry Date
Nationality
FLIGHT DETAILS (ARRIVAL)
Arrival Date (in Vientiane)
Flight Number
ETA
Departure Date (from Vientiane)
Flight Number
ETD
MEMBERSHIP CATEGORY
SEAPAVAA full institutional member

SEAPAVAA associate institutional member

SEAPAVAA associate individual member

Applying SEAPAVAA member

Non-member
CONFERENCE REGISTRATION FEES
The conference registration fee is inclusive of full access to the Symposium, Archival Gems Screening Night, Welcome Dinner, Farewell Dinner , Institutional Visits and Excursion. Registrants will also receive conference kits and materials and will be provided lunch / coffee breaks during the Symposium.
Local Participant
  • Early Bird Special: Register BEFORE 25 April 2014 - 40 USD
  • Registration Fee AFTER 25 April 2014 - 50 USD
SEAPAVAA Member / Applying SEAPAVAA Member
  • Early Bird Special: Register BEFORE 25 April 2014 - 250 USD
  • Registration Fee AFTER 25 April 2014 - 300 USD

Non-SEAPAVAA Member
  • Early Bird Special: Register BEFORE 25 April 2014 - 350 USD
  • Registration Fee AFTER 25 April 2014 - 400 USD
Note: Upon receipt of your registration form by the SEAPAVAA Secretariat, your registration for the conference is taken to be confirmed. Fees paid are not refundable. Fees not yet paid will be collected from you by the SEAPAVAA Secretariat.
  • I require Halal meal (Please circle)

MODE OF PAYMENT
Bank transfer to the SEAPAVAA Account
Kindly direct your query for bank details to the SEAPAVAA Treasurer at: .
Cash on arrival at the conference
Note: Payments to be made in USD only
WORKSHOP
The workshop fees include coffee breaks and lunch.
Yes, I wish to sign up for:
Full-day Workshop on “Developing a Disaster and Recovery Plan for an Audiovisual Collection”, May 24 and 25 , 2014, Institute of Mass Media and Culture, Vientiane
  • I require Halal meal (Please circle)
SEAPAVAA Member / Applying SEAPAVAA Member / Local Participant - 30 USD
Non-SEAPAVAA Member - 50 USD
No, I do not wish to sign up for the workshop.
OTHER CONFERENCE ACTIVITIES
Institutional Visits (FREE)
Yes, I wish to sign up for the Institutional Visits on May 29, 2014 (Please tick ONE box only):
Film Archive of Lao Cinema Department and Lao Star TV (Time: 09:00am – 12:00pm)
  • I require Halal meal (Please circle)

National Library of Laos and Lao National TV (Time: 09:00am – 12:00pm)
  • I require Halal meal (Please circle)
No, I do not wish to sign up for the Institutional Visits.
Welcome Dinner (FREE)
Yes, I will be attending the Welcome Dinner on May 26, 2014.
  • I require Halal meal (Please circle)

No, I will not be attending the Welcome Dinner.
Farewell Dinner (FREE)
Yes, I wish to sign up for the Farewell Dinner on May 29, 2014.
  • I require Halal meal (Please circle)
No, I do not wish to sign up for the Farewell Dinner.
Excursion (FREE)
One-day city tour of Vientiane, including visits to the Morning Market, Khaysone Memorial Museum., Houey Hong Vocational Training Center For Women and Night Market. Lunch and morning/afternoon tea breaks will be provided.
Yes, I wish to sign up for the Excursion on May 30, 2014.
  • I require Halal meal (Please circle)
No, I do not wish to sign up for the Excursion.
CONFERENCE HOTEL
The Conference Hotel for the 18th SEAPAVAA Conference and General Assembly is the LAO PLAZA HOTEL.
The local host of the conference will only arrange for accommodations in theConference Hotel. If you would like us to book you a room in the LAO PLAZA HOTEL BANGKOK, please fill up the hotel reservation form available on the SEAPAVAA website (
LAO PLAZA HOTEL
63, Samsenthai Road, Vientiane, Laos ( )
Single RoomPer night LAK 900,000 (NETT price which includes breakfast)
Double RoomPer night LAK 1,100,000(NETT price which includes breakfast)
Note: The exchange rate is approximately USD 1= LAK 8,009 as of February, 28, 2014
INFORMATION ON ALTERNATIVE HOTELS

While we recommend that you stay with us at the Conference Hotel, we have provided below, a list of alternative hotels in the vicinity that you could consider. Should you prefer to stay in the alternative hotels, you have to secure your own bookings and make your own arrangements to travel to the LAO PLAZA HOTEL .
Please indicate your accommodation arrangements below if you are booked somewhere else.
All prices provided are indicative only. Please check with the individual hotels for exact room rates and other related charges.
ALTERNATIVE HOTELS:
D’ Rose Hotel
Single RoomPer night LAK 480,000 (NETT price which includes breakfast)
Double RoomPer night LAK 580,000(NETT price which includes breakfast)
Family Hotel
Single RoomPer night LAK 240,000 (NETT price which includes breakfast)
Double RoomPer night LAK 290,000(NETT price which includes breakfast)
Vayakorn Guest House
Single RoomPer night LAK 144,000 (NETT price which includes breakfast)
Double RoomPer night LAK 200,000(NETT price which includes breakfast)
Chanthapanya Hotel
Single RoomPer night LAK 500,000 (NETT price which includes breakfast)
Double RoomPer night LAK 650,000(NETT price which includes breakfast)
Mixok Guesthouse
Single RoomPer night LAK 110,000 (NETT price which includes breakfast)
Double RoomPer night LAK 130,000(NETT price which includes breakfast)
OTHER HOTEL ACCOMMODATIONS
For participants who are NOT staying in the LAO PLAZA HOTEL and are making their own hotel arrangements, please provide the information below:
Name of Hotel: ______
Check-in Date: ______
Check-out Date: ______
ACCOMPANYING PERSONS
If you have accompanying person(s) who would like to attend any of the above mentioned events, kindly indicate in the corresponding options below to facilitate logistical and payment arrangements.
Accompanying person(s) who wish to attend the Main Symposium will be chargedtheFULL conference registration fee and will be entitled to attend the activities covered by the fee.
Optional activities
The chargeable fees indicated below are on a Per person basis. Please tick the activities you wish to attend:
Workshop (30 USD / 50 USD) Institutional Visits
Welcome Dinner Farewell Dinner
Excursion
OTHER INFORMATION
Weather: Rainy
Average Temperature: 36 to 38 degrees Celsius
Currency: LAK
Visa: Useful information for visa application as well as on countries that are exempted from applying for a visa to enter Laos is available on this website:
http:
If you require assistance with your visa application, you may contact:
Mr. Dethnakhone Luangmovihane(Deth)
Local coordinator
Email: or
Mobile : +856-20-56110717 , Fax: +856-21-212477.