1) Welcome and Introductions by Alyson Nobes, Outgoing PTA Chair

Minutes from meeting of West Witney Primary School PTA AGM
10 October 2017

Present: Alyson N, Sorrell W, Clare B, Rhoda H, Mrs Darby, Mrs Sloan, Miss King,
Ali T, Jo K, Vicki B, Maz U, Sam K, Nikki G, Claire H, Naomi G, Alice M, Katie W, Vicki C.

1)  Welcome and Introductions by Alyson Nobes, outgoing PTA chair

2)  Highlights of the last academic year / Treasurer’s Report
(Sept 2016 to August 2017):

·  Total income: £11,360.29. Key income from specific events included: £2,845 from the Christmas fayre; £1,952 from the summer fayre; £1,329 from the ladies’ night; £1,218 from the Smarties tube challenge; £896 from the 2 discos; and £670 from the Easter event.

·  Total expenditure: £12,504.13. Key expenditure on specific projects included: £5,000 on Foundation Stage outdoor renovations; £1,200 towards school coaches; £1,100 for table tennis tables; £792 for Christmas fayre expenses; £771 for disco expenses; and £540 for class prizes.

·  Donations to school (from overall expenditure above): £9.653.75

·  Current bank balance: £1.412.58 current account, plus £2,000 in deposit account.

3)  Thanks to committee and volunteers:

·  Alyson Nobes thanked the outgoing committee for their work: Sorrell Woodruff as Treasurer, and Clare Barnes and Rhoda Hardie as Joint Secretaries. Thanks was also given to Alyson for her work as PTA Chair.

4)  Election of new PTA committee:

·  Chair: Alice Mendis – nominated Naomi G, seconded Vicki B

·  Vice Chair: Katie West – nominated Ali T, seconded Maz U

·  Treasurer: Jo Keed – nominated Vicki C, seconded Naomi G

·  Joint Secretaries: Claire Hicks – nominated Nikki G, seconded Maz U

Nikki Green – nominated Claire Hicks, seconded Jo K

The new committee were welcomed and a handover meeting agreed for 19 October at 2pm.

5)  Events so far:

·  Smarties challenge: this has raised £938.35. Zak Bishop in Squirrels was drawn by Mrs Darby as winner of the family fun day out.

6)  Upcoming events:

·  Rag Bags: will be collected on 20 October. Bags have been sent home in book bags. Ali T, Clare B, Alyson, Rhoda happy to help with sorting at 9am.

·  Christmas Fayre: provisionally booked for 9 December (including Father Christmas and his grotto). It will be up to the new committee whether to go ahead with this as planned or do something different this year.

·  Rag Bags next year: a collection has been booked for May 2018.

7)  Next PTA meeting: will be held on 14 November at 8pm in the staffroom.

8)  Any Other Business:

·  Facebook page: Mrs Darby will delete any parents from this group whose children have now left the school.

RH 18/10/2017