USER MANUAL

1.  Login: Logon to http://ppms.cgg.gov.in, enter the userid and password and click on Login.

2.  Update Package Profile (Nodal Office for the Project (DSE/DCE)):

a.  After login please select Info. Entry -> Package Profile: (Update Package Information Form) (Nodal officer Service)

Fill all the fields in this form and submit (please verify all values before submit)

i.  If Date of Completion is less than today’s date, ‘Number of Extensions’ and ‘Latest Extended Date of Completion’ fields are mandatory. If Numbers of Extensions sanctioned more than ones, enter latest extension number and date.

ii.  While entering DDO code and Head of Account (7 tier) please ensure data correctness. System does not check the DDO code correctness.

iii.  Please enter full Head of Account (7 tier) in the column provided.

3.  Component -> Create New Component: (Create Physical Component Form): This service is given to DDO i.e., Executive Engineer.

a.  Create all first level (Level 1) components. (Sum of percentage of all first level components must be 100).

b.  Create Second Level (Level 2) and further below level components with help of add button against the each existing level components. (Sum of Percentage/ Amount of all components under the parent must be less than or equal to the Percentage/Amount of parent component).

c.  If “Sub Component Present”

i.  Select appropriate unit of measurement to the Component, which is going to be created.

ii.  Similarly depending upon unit of measurement, enter the value for “Estimated total units”

d.  If “No Sub Component”,

i.  Date of Completion field shall be considered as Completed date if the particular component is completed.

ii.  If the component not yet started/under progress, this field must be considered as planned date of completion.

iii.  Select suitable Group and Sub group names from the respective select options.

iv.  Percentage completed as on 31/3/2013 field must be entered. If the component is under progress, enter the Percentage to the extent of completed work (value ranging from 0.0 to Percentage of total work) and if not started enter 0 (Zero), and if completed on or before 31/3/2013, enter the value of Percentage of total work.

e.  Component percentage and amount has to be entered. For this, user has to enter any one value duly selecting the radio button (percentage or amount), the other value will be filled by the system automatically.

4.  Component -> Edit / Delete Components: (To make corrections/delete already Created Physical Components): This service is given to DDO i.e., Executive Engineer.

Select Project and Package in this marked above, will display the Level 1 components of the Package.

If components in the particular level are more than 10, can be set to the required no of components to the pagination.

Click on to see the lower level (Child) components

Click on to see the higher level (Parent) components

Search option, can be short list by searching key word / number for edit/delete.

After identifying the component, either ‘Edit’ or ‘Delete’ button can be click to do the required operation.

Delete will delete all components created below to this component also will be deleted. Hence while deleting, verify properly and delete.

While editing the percentage to incase of Level 1 Components, total must not be increase 100%, then only it allows editing the percentage.

5.  Progress -> Monthly Progress: (Monthly Physical Progress Update Form) This service is given to DDO i.e., Executive Engineer.

This service has to be used only after completion of Payment Breakup Structure (Components) Creation. In this screen, two links ‘Enter Previous Progress’ and ‘Enter Present Progress’ are available. Both links works in the same fashion.

a.  Enter Previous Progress:

i.  This is to be used to enter the Progress up to the last paid bill, to set the bill amount in the system. All the previous bill (Progress) details have to be entered in this progress only, i.e., entering the latest cumulative bill (Last paid) progress in to the system is sufficient.

ii.  If the last bill paid in August 2008 and thereafter there is no progress, then you have to submit the Previous Progress by selection month as August and Year as 2008, and submit the progress without updating the any field in the progress. Because while creating the Payment Breakup Structure (Component creation) you might be given the progress for this package.

iii.  If the last bill paid in August 2013 and thereafter there is no progress, then you have to submit the Previous Progress by selection month as August and Year as 2013, and submit the progress by updating the fields which have been progressed in the months of April, May, June, July and August in the progress at once. Because while creating the Payment Breakup Structure (Component creation) you might be given the progress for this package up to 31-03-2013.

iv.  Once if you entered Present Progress, then system will not allow you to enter the previous progress.

b.  Enter Present Progress:

i.  This to be used to enter the Present Progress which has to be considered for present bill. In this form you will find only the current month and year.

ii.  Without entering the Previous Progress, the system will not allow you to enter the Present progress.

On selection of the First level (Level 1) Component, depending on the progress entered while creating components, System will show all the components up to the last level component in ‘Blue colored’ text. User has to update the progress. Repeat the procedure to all the first level components.

This is very important to set the Package progress up to the previous bill in the PPMS. After updating the progress, click on Bill Generation button and verify the bill amount generated by the System. After verification proceed with the current month progress (to generate latest bill). If any corrections are required please do the corrections. On every correction, form has to be submitted. Then only it will be reflected in bill generation. Once you send the bill to BMS, from bill generation form, correction in progress for that month will not be allowed.

6.  Progress -> Bill Generation: (Bill Generation form) This service is given to DDO i.e., Executive Engineer.

In Bill generation service, based on the progress added to the system up to the last paid bill, form will show the cumulative bill amount entered up to previous bill. Check this amount with your actual gross amount paid up to the previous bill. This amount must be tally. (May be a difference of Rs. 100 less or more. This is because of rounding effect in the system. This can be adjusted).

The bill amount will be generated for the components which were completed fully at the lowest level (Blue colored text components). Then verify the bill amount and click on ‘Send Bill to’ button to send bill data to the BMS. Once bill data is sent to BMS, System, corrections in progress data will not be allowed.

7.  In dwabms.cgg.gov.in (with DDO login)

On selection of work bills and corresponding head, if the head belongs to EPC package, system will take the bill amount sent from the PPMS. If the progress is not updated and bill is not sent from the PPMS – BMS will not allow bill payment.