CPYHA FEBRUARY BOARD MEETING AGENDA
TUESDAY, FEBRUARY 16, 2015
MEETING CALLED BY / CPYHA Board of DirectorsTYPE OF MEETING / Monthly Board Meeting
FACILITATOR / Wade Gjervold (President)
NOTE TAKER / Carolee Peterson (Secretary)
TIMEKEEPER / Wade Gjervold (President)
ATTENDEES / Board of Directors, Committee Directors & General Members
1)CALL TO ORDER - Wade to call time – 7: 05 pm
2)ROLL CALL - Carolee
BOARD MEMBERS/COMMITTEE DIRECTORS/COMMITTEE COORDINATORS IN ATTENDANCE(PRESENCE INDICATED WITH AN "X")
WADE GJERVOLD (PRESIDENT) / x / JOE OLSON (HOUSE CO-DIRECTOR, RECRUITMENT)
DAVE BAKER (VICE PRESIDENT) / x / GREG LINDER (HOUSE CO-DIRECTOR)
LORI ROBINSON (TREASURER) / x / NICK WARREN (HOUSE CO-DIRECTOR)
CAROLEE PETERSON (SECRETARY) / x / x / KATIE VERLO (CONCESSIONS)
CHAD KUEHNE (M-A-L) / LAURIE ZAHALKA (COMMUNICATIONS)
TOM SIMONSON (M-A-L) / x / LISA BLAKE (GAMBLING, CALENDARS)
BJORN BURNEVIK (M-A-L) / x / MEGAN LEITNER (TRAVELING MGR COORD)
DEBBIE HUYBERS (M-A-L) / x / MICHELLE BAKER (CONCESSIONS ACCT)
ROMAN CANTU (M-A-L) / x / x / ROSS JERPSETH (ICE SCHEDULER)
ALYSSA SENESCALL (SAFETY) / TOM PAJUNEN (CLINICS)
AMBYR JOHNSON (REGISTRATION) / JULIE WALKER (FUNDRAISING DIRECTOR)
BECKY MAIFELD (HOUSE MGR COORD) / JEFF SEMLING (COACHES SELECTION)
BILL BLAKE (EQUIP, GAMBLING, CALENDARS) / LINDSEY REIL (WEBMASTER)
BILL LAWLER (TRAVELING, COACHES SELECTION) / Open (PLAYER DEVELOPMENT)
BUD WILLIAMS (ICE LIAISON) / PEGGY SWAYZE (TEAM PHOTOS)
DAVE PETERSON (GIRLS) / x / KEVIN PIETSCH (ACE DIRECTOR)
JENNIFER PETERSON (GIRLS) / x / GREG BLODGETT (VOLUNTEER COORDINATOR)
JEFF HEDLUND (S.K.A.T.E.) / KARI CARLSON (HEGGIES)
ANNA BELLESON (BE A REBEL COORD) / JESS AND RYAN TESDALL (SPONSORSHIP)
ANDREA STONE (CANDY BARS) / SHEILA GJERVOLD (BY LAWS)
JEFF LANGE (WREATHS) / NATE STULC (MITE JAMBOREE)
GENERAL MEMBERS IN ATTENDANCE
Carolee to record / Brad Solomon
3)BOARD/COMMITTEE DIRECTOR REPORTS
Wade / APPROVAL OF MINUTESPRESENTATION / All board members were emailed meeting minutes from January to review
CONCLUSIONS / A motion was made, seconded and passed to approve the meeting minutes for January.
LORI ROBINSON / TREASURER’S REPORT
PRESENTATION / Revenue is up from previous year due to collecting Bantam tryout fees and more traveling teams to make ice payments.
Expenses are lower than previous year due to purchasing jersey’s and the timing of the Northern Wreath invoice payment. We didn’t receive and pay the invoice last year until June.
Expenses are also offset by selling ice to Rogers, Armstrong, Osseo and MN Hockey.
Net income is negative $17, 460.56. January is also a tough month. We have hefty ice payments to Brooklyn Park and Champlin with no extra revenue coming in.
Balance Sheet
Cash is low, I paid two ice payments to the City of Brooklyn Park and two ice payments to Champlin.
We are currently working out a payment plan with one family to pay off their outstanding debt.
CONCLUSIONS / January’s report was reviewed. A motion was made, seconded and passed to approve the treasurers report for January.
BILL BLAKE / GAMBLING REPORT / (WADE)
PRESENTATION / November:
Pulltabs Gross Sales = $312,787
Pulltab Net (after prizes) = $38,707
Taxes = $13,038
Net Profit after expenses = $3,714
- gave $25,000 donation to the City in November
December (includes the raffle calendars):
Pulltabs Gross Sales = $368,444
Pulltab Net (after prizes) = $45,097
Taxes = $19,341
Net Profit after expenses = $27,250
- gave $7,000 donation to CPYHA for Sunday Skills in December
No other extra expenses in November or December
CONCLUSIONS / November/December’s gambling report was reviewed. A motion was made, seconded and passed t approve the gambling report for November/December.
NICK POWELL / CHAMPLIN ICE FORUM
PRESENTATION / All outdoor ice at the forum is done.
Section 5AA playoffs will be held on Thursday and the semi finals on Saturday at the forum.
Andover elementary skated at the forum for a field trip.
CONCLUSIONS
JOE OLSON, NICK WARREN, GREG LINDER / HOUSE / (BJORN)
PRESENTATION / Nothing to report
CONCLUSIONS
BILL LAWLER / TRAVELING / (BJORN)
PRESENTATION / There was an issue with the PeeWee AA bracket for district tournaments with how they played after winning 1 game. There was an email sent to Wade from Tim regarding the issuing and apologizing.
Squirt A trophy for tying the season with andover says runner up not co-champion. Will look at getting that changed.
CONCLUSIONS
JENNIFER /DAVE PETERSEN / GIRLS / (DAVE)
PRESENTATION / Waiting to her from Coon Rapids to see what they are doing for Co-op next year. Lori is working with coon rapids treasurer to get ice bills sorted out.
CONCLUSIONS
AMBYR JOHNSON / REGISTRATION / (CAROLEE)
PRESENTATION / Nothing to report. Ambyr will not be returning as registration director next year. Will need to find a replacement.
CONCLUSIONS
BECKY MAIFELD (HOUSE), MEGAN LEITNER (TRAVEL) / MANAGER COORDINATORS / (ROMAN)
PRESENTATION / Nothing to report. Megan will not be returning as traveling manager. Need to find a replacement.
CONCLUSIONS
KEVIN PIETSCH / ACE / (CHAD)
PRESENTATION / Nothing to report
CONCLUSIONS
SHEILA GJERVOLD / BY-LAWS / (WADE)
PRESENTATION / Group meeting tonight to work on updating bylaws.
CONCLUSIONS
TOM PAJUNEN / CLINICS / (TOM)
PRESENTATION / Tom will not be returning as clinics director. Will need to find a replacement. Looking at revamping to entice more participants.
Maybe give options – 2 sessions – attend both and get a discount
CONCLUSIONS
BILL LAWLER, JEFF SEMLING / COACHES SELECTION / (DEBBIE)
PRESENTATION / Need to get ads our for coaches. Need to check with coaches on who is thinking of returning. Kevin will help to send out an email. Need to find a coaches selection lead.
CONCLUSIONS
LAURIE ZAHALKA / COMMUNICATIONS / (CAROLEE)
PRESENTATION / Nothing to report
CONCLUSIONS
KATIE VERLO, MICHELLE BAKER (ACCT.) / CONCESSIONS / (LORI)
PRESENTATION / Katie asked if she could discount good to use it up. She was told to use her judgement on that. She will also be emailing Wade about how much the soda will cost to donate to the SKATE event.
CONCLUSIONS
BILL BLAKE / EQUIPMENT / (DEBBIE)
PRESENTATION / Debbie will be filling out the equipment grant applicaton.
CONCLUSIONS
JULIE WALKER (DIRECTOR)
ANDREA STONE (CANDYBARS)
BLAKES (CALENDARS)
KARI CARLSON (HEGGIES)
JEFF LANGE (WREATHS) / FUNDRAISING / (CAROLEE)
PRESENTATION / All done for the year
CONCLUSIONS
BUD WILLIAMS / ICE LIAISON / (WADE)
PRESENTATION / Nothing to report
CONCLUSIONS
ROSS JERPSETH / ICE SCHEDULER / (BJORN)
PRESENTATION / Final billing was sent to Lori. Will be updating schedules for jamboree.
CONCLUSIONS
Open / PLAYER DEVELOPMENT / (TOM)
PRESENTATION / NA
CONCLUSIONS
JOE OLSON / RECRUITMENT / (BJORN)
PRESENTATION / Nothing to report.
CONCLUSIONS
ALYSSA SENESCAL / SAFETY / (DEBBIE)
PRESENTATION / Nothing to report. Alyssa will continue in this role.
CONCLUSIONS
ANA BELLESON(B.A.R.)
JEFF HEDLUND (S.K.A.T.E.)
NATE STULC(JAMBOREE)
DEBBIE HUYBERS (PARENT RLF) / SPECIAL EVENTS / (BJORN)
(CHAD)
(CAROLEE
(DEBBIE)
PRESENTATION / Jamboree: Everything is going very good and on track. Sales from t-shirts generated a profit of over $470. This along with vendor payments, jersey sales, etc. will push the "net cost" well below the board approved budget. Vendors will include: Champlin Athletic, action photo guy, hat guy, Game Day Charms, Aspire Beverages, Knitted Makings, Lacrosse Club, and Common Guy Sports. All trophies, t-shirts, etc. will be in this week. Have a team out collecting donations from local businesses for both the Jamboree and SKATE. Next Thursday night the committee will be prepping the Forum for the 28 teams with over 340 players!!! Will look at implementing a table fee for next year.
Parent relief night is March 4th at Maple Tavern.
CONCLUSIONS
JESSICA AND RYAN TESDALL / SPONSORSHIP / (Dave)
PRESENTATION / Tesdall’s will return in this role.
CONCLUSIONS
PEGGY SWAYZE / TEAM PHOTOS / (WADE)
PRESENTATION / NA
CONCLUSIONS
Marlow Roberts / TOURNAMENTS / (BJORN)
PRESENTATION / NA
CONCLUSIONS
Greg Blodgett / VOLUNTEER COORDINATOR / (DAVE)
PRESENTATION / CPYHA Volunteering – Board Meeting Update – 1/19/16
Greg Blodgett, Volunteering Coordinator
Committee Members:
Melissa Krachmer, Stacy Kreger and Allison Brooks
Metrics:
Dibs Items Posted 12/16-1/18:299
Unclaimed Shifts:9 (98 % fill rate) 3 of the 9 were Mite D shifts for Varsity Games
Concessions:226 shifts
HS game concessions37 of 40 shifts for the 12 HS games during this timeframe.
Fundraising:2 of 2 shifts covered (Heggies pizza drop off). 3 unclaimed
10 of 14 shifts for Heggies Pizza sales pick on Jan 25 are covered so far
Claimed no shows:0 The new fine policy of now shows has successfully eliminated the
Issue.
Cancellation requests15 All cancellation requests made more than 7 days in advance and 13
filled by other people
Issues handled 14
Manual Account fixes3 All families that made mistakes in coding the “registering first and
only” or registering first of 2 or more” that were not linked to the
other player.
Communication of new policy
•Sent in a ngin email blast
•Sent via manager coordinators to managers to send to their teams
•Posted 3 places on the volunteering tabs webpage
•Posted on each dibs player group opening page seen when people search and select a dibs shift
CONCLUSIONS
4)OLD BUSINESS -
5)NEW BUSINESS – March meeting will be moved to 22nd due to Anoka Hennepin spring break.
6)ANNOUNCEMENTS –
7)ADJOURNMENT -Wade to call time- 7:59