2011 Conference Justification

1  Justifying Your Attendance at the 2011 APMP® Conference

Use the information below to help to justify the expense of attending the Conference. To get your attendance at the Conference approved, you need to identify two components to your manager:

§  Expense (the “Investment”)

§  Benefits Gained from Attending (the “Return on Investment”)

Here are some easy-to-use tools to help you calculate the investment and identify your return by attending the Conference.

2  Understanding Your Conference Expenses

Conference expenses are affected by a number of factors. Use the following table to develop a cost estimate for your attendance at the Conference.

3  Expenses Table

Expense / Guidelines / Cost /
Conference Registration / Phase 1 - Register by 31 March 2011
Single Registration / $775.00
Single Registration + Member Dues / $900.00
Multiple Registration / $745.00
Multiple Registration + Member Dues / $870.00
Phase 2 – 1 April through 30 April 2011
Single Registration / $855.00
Single Registration + Member Dues / $980.00
Multiple Registrations / $815.00
Multiple Registrations + Member Dues / $940.00
Phase 3 - 1 May through 31 May 2011
Single Registration / $995.00
Single Registration + Member Dues / $1,120.00
Multiple Registrations / $935.00
Multiple Registrations + Member Dues / $1,060.00
NOTE: Multiple Registration (per person fees above) is two or more member registrations submitted at the same time from the same company. Each member planning to attend the conference must complete a separate registration, and indicate multiple registration. / $
Pre-Conference Workshop, if applicable / Optional - see APMP website when available / $
Air Travel / Use an Internet travel service, e.g. Travelocity or Expedia, or an airline website to estimate / $
Ground Transport: Airport to Hotel / If flying:
§  Airport Shuttle: approx. $20 one-way
§  Car rental: TBD / $
Ground Transport: Hotel to Airport / If flying:
§  Airport Shuttle: approx. $20 one-way
§  Car rental: TBD / $
Mileage Reimbursement / Driving to conference? To the airport for your flight? Use Mapquest or Google Maps to calculate distance, then multiply by the GSA Mileage Reimbursement Rate ($0.50/mile as of 1 January 2010) / $
Parking / §  At home airport: TBD
§  At Sheraton Downtown: $24.00/day (Self)
$28.00/day (Valet) / $
Lodging / §  Sheraton Downtown (APMP block): $179.00/night
§  US Gov’t block (May/June 2011): $141.00/night
§  Wireless Internet: $10.72/24 hours
§  Taxes (estimate): 14.85% / $
Meals and Incidental Expenditure / GSA M&IE (May/June 2011): $66.00/day:
§  Breakfast: $11.00; Lunch $16.00; Dinner $34.00; Incidentals: $5.00
§  First and last day of travel (75%): $49.50
The following meals are included in the Conference registration price:
§  Tuesday, 31 May: Reception buffet
§  Wednesday, 1 June: Breakfast and Lunch
§  Thursday, 2 June: Breakfast and Lunch
§  Friday, 3 June: Breakfast / $
Subtotal / $
Number of Employees Attending
Subtotal × Number of Employees Attending = Total Cost / $

4  QuaLifying the Benefits

To most effectively justify your attendance at the Conference, clearly articulate the connection between your organization’s knowledge requirements and the Conference program. DO NOT assume that your manager can automatically make those distinctions.

Use the following table to help you focus on the benefits:

5  Benefits Table

Benefits / Specific Needs, and the Conference Sessions and Training that Meet those Needs
Networking Benefits / This conference will allow [specific team members] to network with other professionals and vendors in the industry. We will be able to take the pulse of what is happening for tools, technologies, and processes, and hear ideas that we weren’t even aware of.
Teambuilding (if sending all/part of your group) / This conference will help build our team, providing a forum for team members to discuss tools, technologies, and processes and how we can might apply them in our company to improve our information products, workflow, and processes.
Current Tools
Future Tools Exploration
Current Technologies
Future Technologies Exploration
Current Processes
Future Processes Exploration
Vendors with Tools and Technologies Being Explored

1 January 2011 Page 1