1.1 Attendance/Apologies

Minutes of Meeting
Date: / Friday 22nd August 2014
Time: / 1.00pm – 2.00pm NZST 11.00am – 12.00pm EST 10.30-11.30am CST
Connection: / Telephone conferencing call 1800 200 232 (Australia);
0800 170 223 (New Zealand)
Access Code Guest: (819656#)
Access Code Host: (859889#)
Alert: / Please note if you can’t join in when you ring it means the Chair has not joined up as yet; the host needs to 'unlock the door' so just hang up and try in a another minute.

Delegates:

Health Service / Delegate Name(s) / Apologies/absent
Alfred Health (Vic) / Jim Sayer (JS) / Ibolya Nyulasi (IN)
Austin Health (Vic) / Joanne Sweeney (JoS)
Leonie Pearce (LP)
Jill Feltham (JF)
Barwon Health-Geelong (Vic) / Debbie Schulz (DS) / Roy Hoevenaars (RH)
Capital and Coast DHB (NZ) / Steve Whittaker (SW) / Catherine Epps (CE)
Flinders Medical Centre (SA) / Adam Govier (AG)
Helen Tedesko (Visitor)
Lyell McEwin Hospital (SA) / Sandra Parr (SP)
Melbourne Health (VIC) / Stella Kravstov (SK)
Colin Steel (CS)
Monash Health (Vic) / Raisa Shaikh (RS)
Nepean Hospital (NSW) / David O’Connor (DC)
Princess Alexandra Hospital (QLD) / Cherie Hearn (CH)
Julie-Anne Ross (JAR) / Wendy McCallum (WM)
Kathy Grudzinkas (KG)
Royal Adelaide Hospital (SA) / Ellen Mills (EM) / Margot Masters (MM)
Royal Hobart Hospital (TAS) / Annegret Ludwig (AL)
Gudrun Barratt-Peacock(GBK)
Wendy Rowell (WR) / Anne Mullavey (AM)
Western Health (Vic) / Julia Firth (JFI)
The Health Roundtable / Wojciech Korczynski (WK) / Pieter Walker (PW)

AAHBC Minutes Friday 22nd August 2014.docx

ITEM

DISCUSSION

ACTION

BY WHOM

1.1 Attendance/Apologies

See page 1.

1.2 Minutes 23rd July 2014

Passed.(JAR)

1.3 Actions from Previous Meeting

1.JS to contact Kathy Phelps re speaking at AH HRT meeting in October

2.NSW, Vic, Qld and SA to provide contact name to Wojciech for presentation on EMR at AH HRT meeting

3.PAH to book tour of TRI for AAHBC Face to Face and room for meeting.

4.EM to commence agenda for face to face and include Terms of Reference, Membership and Fee

5.CH to liaise with AG re appropriate questions for statistician re Clinical Care Ratios

6.EM to forward completed data audit file to members.

7.JS to forward 2014 data audit summary to JAR for uploading onto website

8.JAR to re-forward website access information to all members and create access to membership application form on website.

9.JS to provide JAR with 2014 data audit summary for uploading onto website

10.All members to check data audit for patterns of improvement/otherwise

11.EM to liaise with SW re Capital & Coast membership[ of HRT for 2014 and further discussion re AAHBC fee for 14/15

12.AG to draft document for discussion re: models of care for General Medicine prior to next meeting

13.JS to forward benchmarking model to all current AAHBC members

14.JS to setup webinar for presentation of Benchmarking model to any AAHBC members prior to next meeting and setup separate meeting with Alfred Health, Austin, Melbourne Health and ? Southern Health.

Completed

Completed
In Process
Yet to do
Preliminary results will be available by next meeting
Completed
Completed
For completion today
Completed
Consistent errors. Increase education for these errors next year. EM to flag for re-education Feb 2015.
Capital and Coast to continue membership
Completed and circulated
Yet to do
Yet to do. EM to setup Go To Meeting for Friday 5th September 10.30

2. The Health Roundtable

2.1 General Update

/ WK reported that the standard AH reports would be published in early Sept. The new reports for this year included students/assistant data and ICU information.
WK stated that a custom run of the reports could be done for AAHBC member hospitals.
WH reported that there are currently 53 AH hospitals submitting data with 12 still to submit for 1314.
AL asked re weekend intervention reports. Report 12 does give an indication of number of interventions and average time on each day of the week.
Agenda for meeting being confirmed. EMR – speakers for SA and QLD are confirmed. Vic rep still required.
Thought starter speakers for meeting include Josie Vocale and Lisa Sommerville re Models of care. / EM to liaise with WK re AAHBC specific reports.
WK to determine how comparative reports regarding weekend vs weekday Allied Health activity could be undertaken for this year’s report round. (Liaise with AL)
JS and DO to confirm speaker for EMR from Vic and NSW. / EM
WK
JS

3. Standing Items

3.1 Budget /Finance Report

/ Report to be forwarded /

JoS

4. Projects

4.1 Clinical Care Ratios Project

/ See actions above /

CH/AG

4.2 Data Audit

/ See actions above

4.3 Allied Health models of care

/ AG outlined process for investigating General Medecine Models of Care to review current models, determine any literature re AH intervention.
General Agreement from Members:

Quantify demand
Unmet demand
Review current and historical practices
Weekend services
Use HRT departmental reports for available information

RS to forward General Medicine Model of Care Powerpoint.

AG to create spreadsheet including the parameters discussed for completion by all AAHBC members. /

4.4 AAHBC Website

/ Some members still having access issues.
All members to complete the online membership form. / Contact JAR with any access issues.
All members to complete membership form online. / All

4.5 New Zealand Data Group

/ SW reported that today is the closing date for their national AH data survey. Analysis to follow soon with paper to be presented at conference.

5. AAHBC Membership

/ Capital and Coast to continue membership this year. /

Membership discussions to be held at face to face.

All

6. National Allied Health E-Health Collaborative

/ Next meeting 28th August.

7. Benchmarking

/ JS to run joint meeting via Go To Meeting on Friday 5th September. / JS

8. Any Other Business

8.1 Face to Face Meeting

/ 1pm tour start and 2pm meeting.
Drink/dinner to follow.
Agenda to include:
TOR, Finances/Fees, Expanding membership, Benchmarking Model and Models of Care. / EM to draft Agenda. /

EM/JAR/CH

Next Meeting

September 26th , 2014

AAHBC Minutes Friday 22nd August 2014.docx