ALLAHABADBANK

ZONALOFFICE,GONDA

Biddocument

OBJECTIVES –

ALLAHABADBANK,a leadingPublicSectorBank,havingitspresencethroughout thecountry,intendstomakeprocurementof ComputersforourRSETIGonda througha limitedtenderingprocess.

1AllahabadBank,ZonalOffice,GONDAintendstoprocurecomputerhardware asper thetechnicalspecification(Annexure-I) forthe purposeofsupply, installation,commissioningandmaintenance at RSETI Centre.

2 In thisconnection,SealedTenderareinvitedfromhardwarevendorsin two separate Bids (Technical & Commercial) forthe supply, installation,commissioningandmaintenanceofbranded hardware.

3. InterestedVendormay quotetheirprice forabovementionedhardwareas per the configurationgivenin Annexure–I.

4.ThecompletetenderdocumentshavebeenpublishedattheBank’swebsite

5. A complete set of sealedtender has tobe submittedat the followingAddress:-

AllahabadBank

Zonal Office,

Near Bus Stand,

Bahraich Road,

Gonda-271002

6. Lastdateand time for submissionofBid

15.12.2017,3.00 PM

7. Date andtimeofopeningof Bids

15.12.2017,4.00 PMor next workingdate.

8. Nofurther discussion/ interfacewill begrantedtobidders whose bids have been disqualified.

9. AllahabadBank reserves theright toaccept or rejectin part or full any or all the offers without assigning any reasons whatsoever.

SECTIONII

INSTRUCTIONSTO BIDDERS

1.ELIGIBLITYCRITERIA:

1.1The bidder musthave3 (three)yearsof experienceinsupplying, installation, configuration,commissioningandmaintenanceofHardwaretoat leasttwo(2) commercial banks/Central Govt.Deptts. Credentialletters from therelevant Banks.

1.2Thebiddermusthavetheirownoffice/supportservicecenters atleaset one of the place inGonda/Lucknow/Gorakhpur.

1.3The Biddershould be an OEM orauthorized supplier of OEM of theproposed hardwarealong withAMC support.

2.ELIGIBLEGOODS AND SERVICES:

The Purchaseris lookingforHardware(TechnicalSpecificationsaregivenin

Annexure-I),

3.BID SECURITY :

3.1TheBiddershallhavetofurnishasecurityinthe form ofa BankGuarantee valid for3 years of 10%of thePurchaseorderatthetimeof delivery ofthe goods.

3.2The bidsecurityisrequiredtoprotectthePurchaser againstriskofBidder’s conductwhichwouldwarrantthesecurity’sforfeiture, pursuanttononcompliance of the purchaseorder.

3.3ThebidsecurityshallbedenominatedintheINDIANRUPEESonlyand shall be in any one of the following forms. A bankguaranteeissuedbya ScheduledCommercial bank located inIndia.

4.PERIOD OF VALIDITYOF BIDS:

Bidsshallremainvalidfor60daysafterthedateofopeningofQuotationBid.

5.PAYMENTTERMS:

1. TheVendor’srequest(s)forpaymentshallbemadetothePurchaserin writing, accompanied byaninvoicedescribing, asappropriate, theGoods delivered andservicesperformedandbydocumentssubmitted and upon fulfillment ofotherobligations.

2. PaymentsshallbemadepromptlybythePurchaserbutinnocaselater thansixty(60)daysofsubmissionofaninvoice/claimsupportedby all required documentsby theVendor.

3.Payment will be made to the Vendor in Indian Rupees only.

4.Payment onDelivery of Goods: Site-wise payment of 90% of the cost of equipment shall be made by Purchaser,whohave placed the purchase order, on receiptof the specified goodsat the site and submission of the documentsas mentioned below (DeliveryAndDocuments –pointno.2) alongwith PerformanceSecurity.

5.FinalPayment:Site-wisepaymentofbalance10%shallbemadeby the Purchaser,whohas placedthe purchaseorder, after installationand issuance of certificateofsuccessfulcommissioning/acceptance of the suppliedgoods by thepurchaser.

6 PACKING :

1TheVendor willberequiredtomakeseparatepackagesforeach consignee.Each package will be marked on three sides with proper paint/indelibleinkwiththe following-

(i)ContractNo.:

(ii)PurchaseOrder No.,

(iii)EmpanelledVendor’s Name;

(iv)PackingListReference Number.

2TheVendorshallprovidesuchpackingoftheGoodsasisrequiredto prevent their damage or deterioration duringtransit to their final destination. The packingshallbesufficienttowithstand, withoutlimitation, roughhandling duringtransitandexposureto extremetemperatures, salt andprecipitationduringtransitand openstorage. Packingcasesizeand weightsshalltakeintoconsideration, whereappropriate, theremotenessof theGoods’finaldestinationand the absence of heavy handling facilities at all points in transit.

7DELIVERY ANDDOCUMENTS:

1.DeliveryofthegoodsshallbemadebyVendorwithinTwo to Four weeks fromReceipt of PurchaseOrderfrom theconcernedofficeofthe Purchaser. Thegoodsmustbesuppliedwiththeiroriginalandcomplete printeddocumentation.Deliveryofthegoods meansthecompletesetof goods mentioned inpurchase order ofthepurchaser.

2.ForgoodsmanufacturedinIndiaorgoodsofforeignoriginalready locatedinIndia,allactivitiestotransport theequipmentstoultimate destination for deliveryasperdeliveryschedulewillbetheresponsibilityof theBidder. For goods offered from outsideIndia,all activitiestoclear the goods andtransportthe equipmentstoultimatedestination fordelivery as perdeliveryschedulewillbetheresponsibilityoftheBidder. TheBidder will be solelyresponsibleforcomplying withanyapplicable export/import regulations.

ThePurchaserwillinnowayberesponsibleforanyDeemed Export benefit that may beavailabletotheBidder.

Documents tobesubmitted to purchaser: Original andthree copies of-

a)The Vendor’sinvoiceshowing purchaseordernumber,goods description, serial number/s ofgoods, quantity,unit price, total amount;

b)Delivery note,packing list,lorry/railway receipt;

c) Insurancecertificate(ifany);

d)Vendor’scertificatethatthedeliveredgoodsarebrandnewinallits componentsand conformto the technicalspecificationsrequired bythe Purchaser. Incaseofsoftware,theVendor shouldcertify thatthesoftware supplied tothePurchaseris licensed andlegally obtained;

e) Manufacturer’s/ Vendor’s warranty certificate;

f) Certificateoforigin;

g)Excise gate pass/ octroi receipts, wherever applicable duly sealed indicating payments made; and

h) Any otherdocument evidencing payment ofstatutory levies.

8WARRANTYAND POST-WARRANTYMAINTENANCE: WARRANTY:

a.ThevendorwarrantsthattheGoodssuppliedundertheContractare new,unused,ofthemostrecentorcurrent models andincorporateallrecent improvementsindesignandmaterials.TheVendorfurtherwarrantsthatallthe Goodssuppliedunder thisContractshallhaveno defectarisingfromdesign, materialsor workmanshipor from any actor omissionoftheVendor thatmay developunder normal useofthesuppliedGoods intheconditionsprevailingatthe final destination.

b.Thiswarrantyshallremainvalidforaperiodof12months or more as per the Offer of the manufacturerafter theGoodshavebeendeliveredtoandaccepted atthefinaldestinationafter proper installationand commissioning.

c.Freeon-sitemaintenanceservicesshallbeprovidedbytheVendor during the period ofwarranty.

d.ThePurchasershallpromptlynotifytheVendorinwritingofany claimsarising under this warranty.

e.Uponreceiptofsuchnoticethevendorshall,within24hoursrepairor replacethe defective goods or parts thereof, without any cost tothePurchaser.

f.IftheVendor,havingbeennotified,failstoremedythedefect(s) withinareasonableperiodas specifiedabove,thePurchasermayproceedto takesuchremedial actionas maybenecessary,at theVendor’s riskand expense andwithoutprejudicetoanyotherrightswhichthePurchasermayhaveagainst the Vendorunder the Contract.

TheVendor mustprovidethefollowing warranties -

a) The equipment proposedis completeinevery way.

b) Thehardware/softwarespecification,capabilitiesand performance characteristics are as stated in the vendor’s proposal and accompanyingdocumentation.

c)TheVendorwillofferthePurchaser alltechnologicalupdates,cost reductions and facilitieswhichareofferedtootherclientsduringthe contracttenure.

d)If duringthewarranty period, anyequipment hasahardwarefailure on fouror moreoccasionsinaquarter,theVendor shallreplacethe entireunitorcomponentwith anotherofatleastthesamequalityand performancespecificationsat nocost tothePurchaser.

9 PENALTY FOR DOWN TIME:

Themaximumpermissibledowntimeforanyequipmentis24hours.Incasean itemisnot usable beyondthemaximumpermissibledowntimetheVendorwillbe requiredto arrangeforanimmediatereplacement ofthesamebytemporary substitute(ofequivalentor higher configuration)tillitisrepaired. Failuretomeet theabovestandardsofmaintenancewillbeliablefor apenaltyofRs1,000/= for ServerandRs500/=forany equipment(other thanServer) perday peritem.The amountof penaltywill berecoveredfrom maintenancechargespayablefor subsequent year orbankguarantee heldwith the Purchaser.

TheVendorshallconductpreventivemaintenance (including inspection,testing, satisfactoryexecutionofalldiagnostics,cleaningandremovalofdustanddirt from theinterior and exteriorofthe equipmentandnecessaryrepairingofthe equipment)onceatleastin every90 daysinadditiontothenormalmaintenance required.

10 PRICES:

The prices onceofferedmustremain firm andmustnotbesubjecttoescalation during executionofthepurchase orderdue tofluctuationin foreigncurrencyor changeintheduty/taxstructureorforanyotherreason.However,theentire benefits/advantagesarisingoutof fallinprices,taxes,dutiesor anyotherreason, mustbepassedontothePurchaserwithoutthePurchaserspecificallyaskingfor it.

11 TAXESAND DUTIES:

1) TheVendorwillbeentirely responsibletopayall taxesincludingduties,licensefees, octroi,road permitsetc.in connectionwithdeliveryof goods atsiteincludingincidentalservicesand commissioning.

2) GST andothertaxeswhichwillbeapplicableonthefinished goods, shouldbeclearly mentioned separatelywhichwill bepaidby the Bank on actual basis onproductionofproof.

12. ORDER CANCELLATIONS:

ThePurchaserreservestherighttocanceltheorderintheeventofone or moreof the following circumstances-

 / Delayindeliveryandinstallationbeyondaperiodof30daysfromthedate
Ofpurchaseorder.
 /  / Serious discrepancy inhardwarenoticedat thetimeofinstallation.
Breachby theVendorofany oftheterms & conditions of thetender.
 / Ifthevendor goes intoliquidationvoluntarilyor otherwise.

13.VALIDITY PERIOD:Thhhthhe Price quoted shall be valid for 60 Days.

14.HARDWARETO BE PURCHASED:

Items / Qty
Desktop (PC) / 11

ZONAL HEAD,

ALLAHABADBANK,

ZONAL OFFICE,

GONDA-271002

TechnicalSpecification:-Annexure-I

DesktopPC

Sl. No / Parameter / Technical Specification / Your Offer
1 / Make / HP / Dell / Lenovo
2. / Model / TowerModelRequired
3. / Processor / InteldualCoreor Higher
4. / Motherboard / IntelOriginal/OEM
5. / Chipset / Intel’s 4 series chipset or higher
6. / Memory / 4 GB RAM or higher(upgradeable upto 8 GB)
7. / Network Controller &
EthernetPort / 10/100/1000Integrated NIC withEthernetRJ-45port
8. / Hard DiskDrive / 500GB SATAor higher
9. / WiFi / Yes
10. / BT / Yes
11. / Other software / Backupand recovery manager
12. / PCmanagementsoftware / PCmanagementsoftwareincluding backup and
restoration facilities
13. / Ports / One ECP / EPP Parallel, one Serial RS232, Minimum two USB 2.0 Ports (in rear) in addition of PS2 /USB Ports for Keyboard and Mouse devices, Ethernet Port, one audia-in, one audio-out & MIC-in.
14. / Keyboard / 104keyswindowscompatiblemechanicalkeyboard
15. / OS / Window7Professionalpreloaded withlicenserecovery
CD or higher
16. / Monitor / Minimum19.5”LED Monitor,AntiGlare,AntiStatic,
User Programmabledisplaymode,maximumpower consumption should belessthan25watts or higher.
17. / Display Controller / Integrated Intel’sGraphicsMediaAccelerator 3100or
higher
18. / OpticalDrive / SATADVDRWSuper Multi
19. / Mouse / 2buttonscroll Optical MousePS2/USBInterface
20. / Power Supply / SMPS
21. / Certification / Certificateof Authenticity(COA)certifiedMicrosoft
window7Professional32/64biteditioncertified.
22 / Warranty / Minimum 12 months.