Young Peoples Project Co-ordinator

ROLE:Young Peoples Project Co-ordinator (Apprenticeship)

DEPARTMENT:Octavia Foundation

LOCATION: Emily House 202-208 Kensal Road, London W10 5BN and

BASE Youth Hub: 10 Cubitt Building, 10 Gatliff Road SW1W 8QL

REPORTING TO: Youth Programme Manager

The context of this role

The Octavia Foundation provides a wide range of support and opportunities for young people and adults across a variety of settings including:

  • Befriending service
  • Youth projects
  • Employment and Training
  • Charity shops

BASE is the Octavia Foundation's free cultural and creative club for young people aged 7-25 andis located in Pimlico.The youth programme aims to provide young people with opportunities to explore and develop new and existing skills in a range of dynamic activities and projects that include film making, music production, cooking, creative arts and thought provoking workshops.

The purpose of this role

To provide administrative and strategic support to the Octavia Foundation’s BASE youth programme. You will work closely with the Youth Programme Manager and the youth team to provide innovative projects for children and young people.

What is the focus?

  • Improving the Octavia Foundation’s capacity to provide a creative and stimulating programme for children and young people
  • Managing and developing effective administrative systems to capture, store and process young people’s and volunteer’s information
  • Providing administrative support and assistance to the Youth Programme Manager and the youth team
  • Marketing and promoting the BASE youth services to potential stakeholders and fundraisers
  • Manage the recruitment of volunteers to the youth programme

Key tasks
  1. To manage the recruitment of volunteers to the youth programme
  1. Managing the petty cash record and reconciliation procedures on a weekly basis
  1. To draft staff timesheets on a monthly basis
  1. Ordering food for BASE on a weekly basis whilst ensuring that all ingredients are cost effective
  1. To regularly update and maintainthe excel membership database and ensuring all information is translated to registers and staff
  1. To identify relevant funding appropriate to the youth programme and assist with applications for grants
  1. Assisting the Youth Programme Manager with the strategic development of the current BASE youth programme and the expansion of the Foundation’s youth service
  1. Effectively managingmedia equipment bookings andmonitoring all media equipment inventory
  1. Supporting staff in the delivery ofyouth programme activities. This includes ensuring activity session plans are prepared by staff and resources are ordered ahead of sessions
  1. Conducting regular inventory of equipment and identifying stock to be ordered
  1. Receiving telephone/email queries and forwarding messages as necessary
  1. Assisting with general preparation and administration relating to the youth programme
  1. General administrative tasks as required by the Youth Programme Manager
  1. Attendingkey project meetings and providing relevant updates
  1. Attending relevant training related to the role, including safeguarding to ensure compliance with the correct procedures

PERSON SPECIFICATION

POST:Young Peoples Project Co-ordinator (Apprenticeship)

The person specification states the minimum knowledge, skills and experience required to carry out the role of Youth Work Assistant Coordinator

E= Essential criteria;D = Desirable criteria

Essential Criteria
1 / People Skills
  • Ability to work as a team member
  • Ability to work alone with minimal supervision
  • Confident and personable with the ability to communicate with a diverse range of people
Skills/ Experience
  • Ability to communicate clearly both verbally and in writing
  • Experience of working in an office environment or an awareness of office protocols
  • Ability to manage time effectively in order to complete a range of tasks and meet deadlines
  • Basic IT literacy (MS Word, EXCEL, email & internet)
  • Graduate
  • Knowledge of safeguarding children and young people
Attitudes
2
3 / E
E
E
E
E
E
E
E
E
  • Ability to behave in a professional manner as applicable to the work/office environment
  • A willingness to be flexible with working hours where possible
  • Capable of using own initiative where necessary
  • A willingness to complete a variety of tasks in-line with the role
  • Empathetic with a supportive attitude towards children and young people
  • Understanding and commitment to diversity
/ E
E
D
D
E
E

Registered Charity no 1065817