ART SHOW / Guidelines for Inventory Lists and Price Tag Labels
INVENTORY LISTS:
Note: A template is available that you may prepare on your computer or you may print copies and fill by hand.
You must list every item that you are entering in the show.
Inventory numbers are optional for your own records; but if you choose not to use them, please describe items in
enough detail so that we can determine price if a tag is lost. We also need this information for insurance purposes in case of major loss or damage.
If you have a group of items with the same description and price, you may use the same inventory number or list all pieces in that group on the same line. Be sure your inventory list shows an accurate count for the number of items in each group. For example, several paintings might be listed like this:
Inventory # / Title and/or Description / Number of Items / Price per Item / TotalPrice
101 / Giclee --- unframed 16 x 16 / 8 / $95 / $760
102 / Giclee --- unframed 21 x 21 / 3 / $150 / $450
103 / Original Watercolor--- “Spring Morning” framed / 1 / $795 / $595
If you bring in additional items during the show, remember to add those items to your Inventory Sheets.
LABELING YOUR WORK (HOW YOU GET PAID): PRICE LABELS MUST BE REMOVABLE
Without exception, removable price tag labels must be attached to every item.
Cashiers remove these labels as work is sold, and bookkeepers add them to your sale pages. To supplement SQUARE records, we track and double-check sales with these price tag labels, so they are very important. Per contract, no dual pricing or price changes are allowed during the show.
Price Tag Label Format:
Labels must include your last name, price, and optional inventory number corresponding to your inventory list.
Format
Example
First name or first initial is optional except in the case of a few artists who share the same last name.
Please do not use initials alone without your last name. In the past, this has created delays at the pay stations and potential mistakes in bookkeeping.
We must set up SQUARE prior to the show, so we need to know in advance how your name will appear on your price tag label. If you want correct credit for your sales, it is important to make all of your tags consistent and legible. We recommend printed rather than handwritten labels.
Guidelines for Inventory Lists and Price Tag Labels page 2
Price Tag Label Size and Style:
PRICE LABELS MUST BE REMOVABLE - THIS IS ESSENTIAL
Label size also is important so they are large enough to be legible but small enough to fit efficiently onto the sales pages used by our bookkeepers. Rectangular labels fit better than round labels. They should be no smaller than ½” x ¾” and not larger than 1” square.
Avery® makes many removable “multiuse” labels. The “print-or-write” versions can be printed from a template or filled by hand. Both Staples and Officemax/Office Depot carry packs of 4 x 6 sheets with labels in two useful sizes that are available online if not in every store.
Avery® 5418 Print-or-Write Multiuse ID Labels, 1/2"H x 3/4"L, 1,000/Pack (suggest Arial Narrow 8, portrait for 36 per sheet)
Avery® 5428 Print-or-Write Multiuse ID Labels, 3/4"H x 1"L, 1,000/Pack (suggest Arial Narrow 8, landscape for 20 per sheet)
If you prefer to print full size 8.5 x 11 sheets, a slightly longer label is available. You can trim off excess length,
Avery® 6467 Removable Inkjet/Laser Labels, 1/2"H x 1-3/4"L, 2,000/Pack (suggest Arial Narrow 8, portrait for 80 per sheet)
Price Tag Label Placement:
2D artists should place the removable price tag label on the Purchaser Index Card attached to the back of the artwork. If not using a Purchaser Index Card (e.g., on pieces under $100), place the removable tag on the side of the frame or on the back of the artwork where the cashier can find it easily.
For most other items, place the label on the front of each piece; or if this is not appropriate for your work, apply your removable label to a stringed tag.
If you have questions regarding price tag labels, please contact Bonnie Garlington at .