YAKIMASUNRISEROTARY
CLUBMANUAL
2010/2011
SUNRISE ROTARY CLUB
MANUAL
INDEX
SECTIONDESCRIPTION
Officers & BoardNames and Phone Numbers of Officers and
Board Members
Service ActivitiesProjects and Service Activities for the Year
Goals, Objectives & ActivitiesClub and Committee Goals
Committee AssignmentsListing of Members on Each Committee
BudgetOperating Budget
Charity FundProjected Allocations and Past Allocations
Calendar of EventsPreliminary Schedule of events
YAKIMASUNRISE ROTARY
OFFICERS AND BOARD
2010-2011
OFFICERS
PRESIDENT / CURT VANGSTAD / 961-7788PRESIDENT ELECT / ROD SCHULTZ / 248-8309
VICE PRESIDENT / SHANE PIERONE / 965-1780
TREASURER / SUE PRICE / 981-4699
SECRETARY / JEFF SCOTT / 575-5500
ADMINISTRATIVE SECRETARY/TREASURER / TONY SAGARE / 248-6691
BOARD OF DIRECTORS
JEFF ENRIGHT / 1 YEAR Appt. / YOUTH PROGRAMSJEANETTE STROMME / 1 YEAR Appt. / INTERNATIONAL SERVICE
JEFF SMITH / 1ST YEAR / COMMUNITY SERVICE – A
PAM CLEAVER / 1ST YEAR / CLUB SERVICE – B
DON JORDAN / 1ST YEAR / COMMUNITY SERVIC – B
KRIS BELL / 2NDYEAR / VOCATIONAL SERVICE
ANDREW SUNDQUIST / 2ND YEAR / CLUB SERVICE – C
YAKIMASUNRISE ROTARY
SERVICE ACTIVITIES
Community Service
Environment
Yakima Chamber of Commerce Clean-up Green-up Campaign – pick-up litter in the downtown area
Adopt a Highway Program – pick-up litter along I-82
Operation Harvest – Collect canned food donation for the local food banks.
Operation Santa Claus – Distribute toys to needy children
CampPrime Time – maintain a cabin that we adopted for the CampPrime Time organization
Abandoned Senior Support – Provide Christmas presents to senior residents who have little or no family around for support.
Continue provide volunteers for the Gap to Gap –a local relay race that provides funding for the Yakima Greenway
Vocational Service
Vocation Day – High school students listen to an inspirational speaker talk about careers or dreams, etc and then the students visit a Rotarian’s business to find out about career opportunities.
Group Study Exchange – Host a GSE Group from a foreign country
Speech Contest – Annual speech contest for high school students to speak on the Four Way Test. Scholarships are awarded.
RYLA – Sponsor a young adult 19 to 25 years old to attend Rotary Leadership Conference
International Service
Youth Exchange – Host 1-2 exchange students
Rotary Foundation – continue to explore ways to support the Rotary Foundation
Club Service
Club Fitness and Health – Provide information, motivation and opportunities to members to exercise and live healthy lives.
Club History – Publish various historical facts regarding Yakima Sunrise
Club Manual – a summary of goals and objectives of the club and a description of each committee
Social events – Organize lots of opportunities to enjoy fellowship with club members, such as the following events: Golf Tournament, Moonlight Hike, Guess Who’s Coming to Dinner, Skip Out and Ski, the Annual Dinner for out-going President, in addition to several other potluck, BBQ Events and/or Dinner events.
YAKIMASUNRISE ROTARY
GOALS & OBJECTIVES
CLUB SERVICE A
Attendance:
Increase average attendance to 80%
Notify members below 60%
Reinforce attendance requirement
Encourage Make-ups, inform members of E-Club make-ups
Recognition of perfect attendance at the annual meeting
Classification:
Survey open classifications by August 30
Classify all new members
Present open classifications to Board and Membership Committee
Membership:
Net increase of 1 new members
Review classification survey and determine areas of concentration for membership growth.
Regular reminders to the club on sponsoring new members
Work with the public relations committeeto promote Sunrise Rotary as a service opportunity.
Rotary Information:
Orient new members
Provide information to club members on the monthly Rotary theme
Organize periodic rotary information meetings
Provide an educational /orientation process for new members which effectively stimulates enthusiasm on the part of new members in the general concepts of Rotary
Audit:
Audit prior year club finances by the end of January
Club Fitness & Health:
Develop a fun program to help club members stay fit and healthy
Conduct periodic programs and/or announcements that highlights benefits of healthy living and balanced diet.
CLUB SERVICE B
Sergeant at Arms:
Maintain level of fun and raise additional funds for the club—be creative!
Keep sergeant programs to a maximum of 5-7 minutes
If needed, make sure the meeting room is properly set-up
Remind members to keep the humor clean and politically correct
Program:
Continue to provide interesting and informative programs (anything current and/or controversial, anything that has to do with people working to improve the valley, health and wealth related topics, interactive programs, real-life stories, etc.)
Refrain from having programs that have a political platform, school levy presentations, self-promotion.
Plan programs at least3-4 weeks in advance
Provide upcoming programs to the bulletin committee and inform Program chair & President
Greeter/Invocation:
Schedule club members for greeter and invocation on a timely basis
Email monthly or quarterly greeter/invocation schedule to members.
Send email or phone reminders one to two days before scheduled date.
Committee chair should be prepared to stand in or find a replacement should member not show.
Roster:
Accumulate and maintain current membership information
Quarterly email reminders to members asking for updated information
Send reminders to members annually to obtain or update pictures
Coordinate collection of information for Rotary book
Ways and Means:
Uncover new ways to raise additional funds through club activities
Lotto – consider purchasing a Rotary item once a month to raffle off
Super Lotto – maintain current accounting of the pot size
Paul Harris frames & other fund raisers
CLUB SERVICE C
Allocations:
Continue to evaluate and recommend to the Board qualified charitable programs for funding from the Charities fund.
Locate and evaluate new charitable program(s) to allocate the additional funds we raised in the raffle last year
Make awards to the charitable organizations at the club meetings
Report allocations in the bulletin on a regular basis with a description of the program funded.
Bulletin:
Publish the bulletin at least twice a month
Publish information from the various active committees
Maintain a calendar of events
Publish awards and recognitions
Email or distribute bulletin to all members
President’s column at least once a quarter
Historian:
Develop and publish a written history of the club
Committee members to each write one historical article regarding our club to be published in the bulletin
Public Relations:
Develop a PSA regarding Sunrise Rotary activities and the opportunities for service
Coordinate with other committees to publicize projects and events.
Publicize involvement in significant events and get the word out in the community about Rotary
Social:
Maintain a fun, active and well-rounded social calendar
Publish the social calendar in the club bulletin
Promote social events at weekly meetings…make it fun to spark interest…be descriptive of what to expect at the event for newer members.
For Guess Who’s Coming to Dinner, have long-time member invite new member to event
Coordinate with the Ways and Means Committee if a new social/fundraiser is planned
Work with past President to plan annual dinner
COMMUNITY SERVICE A
Community Service:
Plan one new significant community service “hands on” projectfor membership involvement
If funding needed for a new project, present the project to the Ways and Means Committee and Board as soon as possible
Accumulate and evaluate a list of potential community projects for future consideration
This committee isresponsible for CampPrime Time coordination
Coordinate with the Public Relations committee to promote Sunrise Rotary.
Environment:
Continue to participate in Clean-up Green-up and to maintain the area along I-82 that we have adopted
Publish work dates in the club bulletin
Coordinate with the Public Relations Committee to promote club activities
Raffle:
Equal or exceed last years raffle sales
Hold a draft night to select raffle teams
Promote active participation by all members in sales of raffle tickets
Schedule and coordinate sale venues for member sale opportunities
Keep membership apprised of progress….make it fun
Coordinate with the Social Committee for a club celebration
Rotary Trust:
Promote Yakima Rotary Trust activities
COMMUNITY SERVICE B
Operation Harvest:
Work jointly with the Downtown and Southwest Rotary Clubs in the collecting of donated food items for local food banks
Operation Santa Claus:
Coordinate with a local organization to obtain list of needy children and their Christmas wish-lists
Apply for grant funds from District to help fund this program
Enlist members to shop and help distribute presents to children
Develop and inform members of schedule for bike assembly/repair
Coordinate with the Public Relations committee to promote Sunrise Rotary
Memorial Service Scholarship:
Award a $1000 scholarship to a high school student who exemplifies the Rotary motto of Service Above Self
Coordinate with the Public Relations committee to promote Sunrise Rotary
Abandoned Senior Support:
Identify seniors without family and provide outreach and meet identified needs especially at Holidays
Promote monthly singing gatherings at adopted Nursing Home
Coordinate with the Public Relations committee to promote Sunrise Rotary
INTERNATIONAL SERVICE
Rotary Foundation:
Total Annual Programs Fund goal equal to $100 per active member annually and Permanent Fund goal of $1,000
Educate members about the Rotary Foundation
Encourage support of the Rotary Foundation, $100 per member every year
Encourage support of the Permanent Fund
World Community Service:
Develop at least one new World Community Service project
Fund and implementone or two World Community Service projects during the year
VOCATIONAL SERVICE
Vocation Day:
Send out notifications/invites to YakimaValley high school advisors 6-8 weeks prior to Vocation Day
Obtain a broad representation of students from YakimaValley high schools and a broad representation of businesses for the students to visit
Retain a motivational speaker to speak to the students before visiting local businesses.
Group Study Exchange:
Participate in hosting GSE team
Try to arrange a weekly program including the GSE team.
Consider organizing an event with the GSE team so that we can get to know them
YOUTH PROGRAMS
Youth Exchange:
Sponsor at least one inbound and one outbound student from our club and share an additional student inbound and outbound with the other Yakima rotary clubs
Develop an inbound student calendar and encourage members to sign-up to take the student on an outing/dinner in order to get to know the student
Post outbound student letters/postcards in the bulletin
Speech Contest:
Send out invitations to YakimaValley high school advisors about 6 weeks prior to Speech Contest day
Select at least five quality high school students to give a speech on the Rotary themes of Service Above Self and/or the Four Way Test.
Award Scholarships to the finalists
Consider moving to February to increase participation of high school seniors
RYLA/Student Visitation:
Sponsor one student to the District 5060 RYLA program
Inform club members and schools about RYLA
Present a qualified candidate to the Board by April 1
Survey area schools for interest in Student Visitation at weekly meetings
SUNRISE ROTARY COMMITTEE ASSIGNMENTS
08-09
CLUB SERVICE A
ROD SCHULTZ
ATTENDANCE
ROY ROBECK, CHAIR / MIKE GILMORE / DOUG HAHNGENIPHER MESSER / JIM SACKMAN / JOHN VORNBROCK
CLASSIFICATION
JOEL PEARSON, CHAIR / DOUG HAHN / JAKE JUNDTBRUCE MOORER / ED REINHART / DONNA SORENSEN
JOHN VORNBROCK
MEMBERSHIP
JOHN VORNBROCK, CHAIR / MELISSA BEMBENEK / RONDA IDEBRUCE MOORER / JIM PERKINS / HAL POWELL
JEFF SCOTT / NELA SHEPPARD
ROTARY INFORMATION
ROD SCHULTZ CHAIR / GARON JONES / DEL MILESJIM PERKINS / SHANE PIERONE / JIM PINNELL
DONNA SORENSEN
AUDIT
KEN FLAKS, CHAIR / TODD LEINBACH, V-CHAIR / PAM CLEAVERCHRIS RIVARD / SIRI STROM
CLUB FITNESS & HEALTH
RONDA IDE, CHAIR / MELISSA BEMBENEK / GEOFF BIGELOWALAN COTTLE / GARON JONES / DAVID MILLER
JOEL PEARSON / SUE PRICE / JASON RAY
CHRIS RIVARD / DAVID SCHRAMM
CLUB SERVICE B
PAM CLEAVER
SERGEANT AT ARMS
CHEECH LOZANO, CHAIR / JIM BARTH / MELISSA BEMBENEKJIM GIBBONS / KEN IRWIN / STEVE LUTEN
DAVID MILLER / JIM PERKINS / JASON RAY
DAVID SCHRAMM / SIRI STROM / MIKE YAHIRO
MARK UHLMAN
PROGRAM
JIM PINNELL, CHAIR / DAVE COTE / KEN IRWINSTEVE LUTEN / JIM PERKINS / ROY ROBECK
NELA SHEPPARD / CORDAY TRICK / MARK UHLMAN
GREETER/INVOCATION
SHANE PIERONE, CHAIR / VICKI DWIGHT / RONDA IDEKEN IRWIN / TIM MCGREE / DALE MILLER
BOB SMITH / JEFF SMITH / JEANETTE STROMME
CORDAY TRICK / MARK VAN KOMMER / KEN WILMS
ROSTER
BRUCE MOORER, CHAIR / MIKE GILMORE, V-CHAIR / GENIPHER MESSERDONNA SORENSEN
WAYS AND MEANS
KAILAN DUNN, CHAIR / JIM BARTH / CHRIS BROWNVICKI DWIGHT / MIKE GILMORE / TODD LEINBACH
CHRIS RIVARD / JIM SACKMANN / TONY SAGARE
JEFF SMITH / SIRI STROM / KEN WILMS
CLUB SERVICE C
ANDREW SUNQUIST
ALLOCATIONS
CHIIS RIVARD, CHAIR / RALPH BERTHON / JEFF ENRIGHTKEN FLAKS / JIM GIBBONS / JAKE JUNDT
TODD LEINBACH / DAVE MCFADDEN / TIM MCGREE
DAVID MILLER / SHANE PIERONE / HAL POWELL
DEL RANKIN / ROD SCHULTZ / ANDREW SUNDQUIST
RICK WEAVER / KEN WILMS
BULLETIN
LAUNEE WOLVERTON, CHAIR / MELISSA BEMBENEK / KAILAN DUNNROD FITCH / GENIPHER MESSER / JOEL PEARSON
MIKE YAHIRO
HISTORIAN
DEL RANKIN, CHAIR / DAVE COTE / JOEL PEARSONPUBLIC RELATIONS
VICKI DWIGHT, CHAIR / ROD FITCH / TYLER HINCKLEYMARK LITTLETON / CORDAY TRICK
SOCIAL
DAVE MCFADDEN, CHAIR / RALPH BERTHON / CHRIS BROWNDAVE COTE / VICKI DWIGHT / BELINDA GONZALEZ
CURTIS KING / PAT LEAHY / JEFF LOUMAN
AMANDA MCCABE / JIM PETERSON / HAL POWELL
JASON RAY / ANDREW SUNDQUIST / LAUNEE WOLVERTON
COMMUNITY SERVICE A
JEFF SMITH
COMMUNITY SERVICE
TIM MCGREE, CHAIR / HOWARD MOORE, V-CHAIR / GEOFF BIGLOWJEFF BRANTNER / KAILAN DUNN / GARON JONES
JIM PINNELL / DEL RANKIN / JOHN ROTHERBUELER
JEFF SCOTT / JEFF SMITH / MARK VAN KOMMER
MIKE YAHIRO
ENVIRONMENT
PAM CLEAVER, CHAIR / JEFF BRANTNER / DAVE ELOFSONRON HICKS / KEN IRWIN / JEFF LOUMAN
DALE MILLER / JIM PINNELL / BOB SMITH
ANDREW SUNDQUIST
RAFFLE
JEFF ENRIGHT, CO-CHAIR / DAVE SCHRAMM, CO-CHAIR / JIM BARTHCURTIS KING / CHEECH LOZANO / HOWARD MOORE
JIM PETERSON / JEFF SCOTT / MARK VAN KOMMER
ROTARY TRUST
JIM GIBBONS, CHAIR / SHERI BROCKWAY / ALAN COTTLEDAVE MCFADDEN / CURT VANGSTAD
COMMUNITY SERVICE B
DON JORDAN
OPERATION HARVEST
RICK WEAVER, CHAIR / JIM BARTH / GEOFF BIGLOWSHERI BROCKWAY / CHRIS BROWN / BELINDA GONZALEZ
PAT LEAHY / CHEECH LOZANA / GENIPHER MESSER
DAVID SCHRAMM / DONNA SORENSEN / JEANETTE STROMME
ANDREW SUNDQUIST / LAUNEE WOLVERTON
OPERATION SANTA CLAUS
SUE PRICE, CHAIR / BOB BADER / KRIS BELLRON HICKS / RONDA IDE / DON JORDAN
PAT LEAHY / CHEECH LOZANO / TIM MCGREE
JIM PETERSON / JIM SACKMANN / JEFF SCOTT
JEFF SMITH / JEANETTE STROMME / MARK VAN KOMMER
LAUNEE WOLVERTON
MEMORIAL SERVICE SCHOLARSHIP
DAVID MILLER, CHAIR / BOB BADER / RALPH BERTHONGEOFF BIGLOW / ALAN COTTLE / KEN FLAKS
TYLER HINCKLEY / STEVE LUTEN / HOWARD MOORE
SIRI STROM / RICK WEAVER
ABANDONED SENIOR OUTREACH
DEL MILES, CHAIR / KRIS BELL / RON HICKSNATHAN HULL / DALE MILLER
INTERNATIONAL SERVICE
JEANETTE STROMME
ROTARY FOUNDATION
SHANE PIERONE, CHAIR / JIM GIVAN / JAKE JUNDTMARK LITTLETON / AMANDA MCCABE / ED REINHART
WORLD COMMUNITY SERVICE
GARON JONES, CO-CHAIR / JAKE JUNDT, CO-CHAIR / TODD LEINBACHPAM CLEAVER / JIM PINNELL / ED REINHART
JOHN ROTHENBUELER
VOCATIONAL SERVICE
KRIS BELL
VOCATION DAY
NELA SHEPPARD, CHAIR / JEFF BRANTNER, V-CHAIR / DAVE ELOFSONNATHAN HULL / JASON RAY
GROUP STUDY EXCHANGE
ROD FITCH, CHAIR / SHERI BROCKWAY / DON JORDANAMANDA MCCABE / TONY SAGARE
YOUTH PROGRAMS
JEFF ENRIGHT
YOUTH EXCHANGE
ROD SCHULTZ, CHAIR / JEFF BRANTNER / JIM GIBBONSBELINDA GONZALEZ / TYLER HINCKLEY / DAVE MCFADDEN
DEL MILES / DEL RANKIN / TONY SAGARE
RICK WEAVER
SPEECH CONTEST
KRIS BELL, CHAIR / RALPH BERTHON / KEN FLAKSBELINDA GONZALEZ / DOUG HAHN / TYLER HINCKLEY
NATHAN HULL / JEFF LOUMAN / STEVE LUTEN
HOWARD MOORE / HAL POWELL / SUE PRICE
RYLASTUDENT VISITATION
DON JORDAN, CHAIR / DALE MILLER / JEFF SCOTTSUNRISE ROTARY
BUDGET
CHARITY FUND
ALLOCATIONS
Available Upon Request
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