Xerox Copier Contract Information

Xerox Dealer:Xerow Graphics, Inc.

13101 NW Freeway, Suite 302

Houston, TX 77040

Contract Period: August 25, 2010 to August 24, 2016

Xerox Leases – Departments will continue to lease their Xerox copier until the lease expires. When a lease expires, departments have two options:

Option 1:Obtain a fair market value (FMV) quote from Xerox to purchase the Xerox copier and then switch to a Xerox maintenance-only contract to maintain it. Contact Shawn Greer or Carole Corrieri at Xerow Graphics to obtain a quote. Issue a requisition/PO to Xerox for the purchase and maintenance contract.

Option 2:Notify Xerox to pick up the copier when the lease expires and purchase, lease, or rent a Sharp copier from Skelton Business Equipment instead.

  1. Email the “Xerox Equipment Removal Form” to ANDat least 30 days before the end of the lease. Xerox’s carrier will call the department to schedule the removal.
  2. See “Xerox IT Instructions” for information about how to:
  3. Print a configuration report. This report will give provide network information, including the IP addresses, for the new copier.
  4. Export Xerox device address book so it can be uploaded to the new copier.
  5. Export Xerox standard accounting user information (user access codes) so it can be uploaded to the new copier.
  6. Perform a disk overwrite on the copier. This is optional since all Xerox copiers are programmed to automatically overwrite all images after each copy, print, scan, or fax.

Xerox Maintenance-Only Contracts – Departments that have a Xerox maintenance-only contract (normally 12 months long) for a Xerox copier that they already own have two options when the maintenance-onlycontract ends:

Option 1:Issue a requisition/PO to Xerox to renew the maintenance-only contract for another 12 months.

Option 2:Terminate the maintenance-only contract with Xerox, send the copier to UH Surplus Property, and purchase, lease, or rent a Sharp copier from Skelton Business Equipment instead.

  1. Email the “Xerox Maintenance Contract Termination Form” to ANDat least 30 days before the end of the maintenance contract.
  2. Call Skelton Business Equipment at 281-351-5128 to schedule pick up of the Xerox copier. Skelton will move the copier to UH Surplus Property at no cost. The department must complete Property Management Form PRP-1A to transfer the copier to Surplus Property and coordinate the transfer with Property Management.
  3. See “Xerox IT Instructions” for information about how to:
  4. Print a configuration report. This report will give provide network information, including the IP addresses, for the new copier.
  5. Export Xerox device address book so it can be uploaded to the new copier.
  6. Export Xerox standard accounting user information (user access codes) so it can be uploaded to the new copier.
  7. Perform a disk overwrite on the copier. This is optional since all Xerox copiers are programmed to automatically overwrite all images after each copy, print, scan, or fax.

Xerox Rentals – Departments that are renting a Xerox copier month-to-month should do the following:

  1. Notify Xerox to pick up the copier and purchase, lease, or rent a Sharp copier from Skelton Business Equipment instead.
  2. Email the “Xerox Equipment Removal Form” to ANDat least 30 days before the copier will be picked up. Xerox’s carrier will call the department to schedule the removal.
  3. See “Xerox IT Instructions” for information about how to:
  4. Print a configuration report. This report will give provide network information, including the IP addresses, for the new copier.
  5. Export Xerox device address book so it can be uploaded to the new copier.
  6. Export Xerox standard accounting user information (user access codes) so it can be uploaded to the new copier.
  7. Perform a disk overwrite on the copier. This is optional since all Xerox copiers are programmed to automatically overwrite all images after each copy, print, scan, or fax.

Xerox Invoices

  1. Accounts Payable will receive and pay all Xerox invoices for UH departments using the cost centers indicated on the department’s PO.
  2. AP contacts for questions:
  1. Ed Smith, 713-743-8715,
  2. Cassandra Lopez, 713-743-5660,

Xerox Contacts

  1. FMV buyout quotes, maintenance-only quotes, and questions:
  2. Shawn Greer,cell (832) 725-3336,office (713) 979-1500 ext. 205,
  3. Carole Corrieri, (713) 979-1500 ext. 0,
  4. Xerox service: 800-822-2979
  5. Xerox supplies: 800-822-2200

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