WWCHA MeetingAgenda
26th October 2015
Date: Monday 26thOctober 2015
Time: 7.30pm – 9.00pm
LocationJubilee Park Club Rooms
Chaired by:L.Geaghan
Board Membership: C. Bailey, K. Boyd, S. Bloomfield, S. Wellham, B.Williams, B, Wellham, S. Arnold, K. Wickson
Club Membership with Voting Privileges: Cavaliers, CSU, Harlequins, Lake Albert, Mustangs, Rosellas, Royals
Agenda
1.0Present
2.0Apologies:BrydieWellham, Sarah Bloomfield
3.0Minutes of Previous Meeting
3.1October 5th General Meeting Minutes (located on WWCHA website)
4.0Actions arising from previous minutes
4.0 Matters arising from previous Minutes / Person Responsible / Timeframe / Progress4.1 / End of season finance report / K Boyd / October 2015
4.2
5.0Correspondence In
Nil
6.0New Business
6.1: Proposed 2016 Competition Structure
6.2:
7.0Board Reports
7.1 President / No report7.2 Administration / No report
7.3Treasurer / No report
7.4 Competitions / Attached
7.5 Officiating / No report
7.6 Development / No report
7.7 Representative / Attached
7.8 Events / No report
7.9 Facilities / Attached
8.0Club Reports
Cavaliers / No reportCSU / No report
Harlequins / No report
Lake Albert / No report
Mustangs / No report
Rosellas / No report
Royals / No report
Next Meeting: 23rdNovember 2015
WWCHA Reports
26th October 2015
Agenda Item 7. 4 Competitions Report
See attachment 1.
Agenda Item 7.7 Representative Report
Well done to the recent U15 Boys and Girls who played in the Indoor State Championships. The boys lost their Div2 semi and the girls played good for a team with no subs.
I will be publishing the squads during this week (last week Oct.) on the Facebook page and website.
As mentioned last meeting I have also completed changes to the WWCHA Rules of the Association Representative Team Document (Section Q) from discussions with the interested coaches and managers to my end of year meeting. If there are questions prior to the meeting please email them to me but I will look at providing member/s of the board information to the changes.
I would like to move a motion to adopt the below as the WWCHA Rules in regards to Representative Teams :
From Contents
Q) REPRESENTATIVE TEAM DOCUMENT
1) Introduction
2) Interpretation and Amendment
3) Appointment of Selectors, Coaches and Managers
4) Representative Teams
5) Nominating for Representative Teams
6) Selection for Representative Teams
7) Duties of Coaches
8) Duties of Manager
9) Attachments
From section Q
Q) REPRESENTATIVE TEAM DOCUMENT
1) Introduction
This document provides general policy and guidelines on representative squads/teams as well as duties and responsibilities of the Coaches, Selectors, Managers, other officials and players.
2) Interpretation and Amendment
a) Interpretation of this document shall be by the Board and shall be binding on all members.
b) Amendments to this document shall be made by by the majority of the Board.
3) Appointment of Selectors, Coaches and Managers
a) Coaches and Managers shall be appointed, following a nomination period in which they nominate a preferred team. In the result of two/or more people nominating the specific team; the Representative Manager will contact both parties asking if they would fill another vacancy (if available). In the case this is not resolved the Board will vote to decide.
b) Selectors if required for teams will be appointed and approved by the WWCHA board and Representative Panel.
c) The Manager and Coach shall be aware that their positions are voluntary and no direct payments of any kind shall be made by WWCHA to the Selectors, Managers or Coaches for services rendered.
d) According to current policies of WWCHA the costs of transportation and accommodation of team officials at Championships and Carnivals shall be the responsibility of WWCHA.
e) No expenses shall be incurred without prior approval.
4) Representative Teams
a) The Board will decide which Representative squads/teams will represent WWCHA.
b) The players shall be responsible for their fares, accommodation and meals while representing WWCHA in all indoor and outdoor representative competitions.
c) Team personnel other than those approved for payment by the Board will receive no financial assistance from WWCHA.
d) All representative teams shall wear the official WWCHA uniform/colours of black, red and white.
e) The details of such uniform shall be decided by the Board and presented to Hockey NSW for approval.
f) Each new representative player is to purchase their own playing uniform.
g) Goalkeepers shall wear a contrasting coloured shirt and shall have a number on the front and back of the shirt.
h) Players named in the representative team selected (as per item 6e) will be required to make a $100 nonrefundable deposit towards their fees within seven (7) days of the announcement of the team.
i) All individual WWCHA representative players will be required to have their respective representative fees for attending/participating in championships and or carnivals paid in full seven (7) days prior to championship or carnival date. Exemptions can be requested via the Finance person prior to championship or carnival.
5) Nominating for Representative Teams
a. To be eligible for selection in a WWCHA representative squad/team, player must fill in a representative nomination form (Attachment 1).
b. To be eligible for selection in a WWCHA representative squad/team, and to continue to be eligible to represent WWCHA, players must be a member of a WWCHA Team/Club and have paid WWCHA registration fees.
c. To be eligible for selection in a WWCHA Under Age team, players must be under age on 1st January in the year of the competition.
d. To be eligible for selection in a WWCHA Under Age team, players must represent their own WWCHA age group before selection in another age group.
e. Players of WWCHA Team/Club membership will be provided preference in selection of a WWCHA representative squad/team.
f. Players nominated within their age group will be provided preference in selection of a WWCHA representative squad/team over younger players nominating to higher age groups.
g. Players shall be considered for inclusion in representative squads/teams on the basis of their performance in matches, trials and their attendance at representative training.
6) Selection for Representative Teams
a. WWCHA age group squads will be formed from nomination forms (Attachment 1) and first trial/carnival day facilitated by Representative Manager.
b. Players are able to withdraw nomination from the representative team in the immediate two week period after HNSW announce championship dates and venues. Player names and details will be retained for other events such as player unavailability Steakhouse Cup and other team events.
c. If there are too many players for a WWCHA representative team and a second team cannot be formed (including coach and manager); selection process will occur.
d. The Selection Panel for Representative Teams shall consist of at least two (2) Members:
1) One Member will be from the Board; normally this would be the Representative Team Board Member.
2) One Member will be the appointed Coach of the respective team.
3) Other people can be appointed to the Selection Panel, subject to Board approval.
e. The selection process will include a formal trial as well items stated in 5g after the squad has been formed.
f. Representative team of between 14-16 players will be selected no later than 1 month prior to the first carnival. Two shadow players will also be selected.
g. The Selection Panel shall have the authority to rescind the selection of a player in a WWCHA representative squad/team on the basis of evidence of medical conditions, failure to adequately attend training program sessions, unfinancial status to Hockey NSW or unsuitability to represent WWCHA. The player concerned shall have the right to be present and/or represented by a person of his / her choice when such evidence is presented and considered.
h. If a player needs to be added or withdrawn from a team/squad, the Selection Panel will consult with the Board regard the matter.
7) Duties of Coaches
a) Once appointed each Coach shall become familiar with the requirements set out in this document.
b) Each Coach shall perform such duties as the Board directs.
c) Each Coach shall have a deliberative and casting vote in the selection of the final team.
d) Each Coach shall select the Captain and the Vice Captain for the team.
e) Each Coach shall accompany the team to the relevant event.
f) Each Coach shall be responsible for the selection of the team for all games during the relevant Championship or Tournament, subject to the fitness of the players as determined by the Manager and or Doctor if necessary.
g) Each Coach shall submit a written report to the Board within 21 days of completion of the event, outlining the success or otherwise of the selection program, the training program and the team's performance at the event including any other relevant issues or recommendations.
h) Each Coach shall submit a detailed confidential report, if warranted, on team/player behaviour, preparation, any problems etc. to the Board Chairperson, within 7 days of the completion of the Tournament.
i) A confidential report on a player by the Coach shall be made available to the player concerned before consideration by the Board; such player to have the right to attach a personal statement to the report.
j) A confidential report on individual players shall be restricted to the Board and future years' coaches, selectors and managers as determined by the Board.
k) Guidelines for Coaches are in Attachment 2 – HNSW Code of Conduct.
8) Duties of Manager
a) Once appointed the Manager shall become familiar with the requirements set out in this document.
b) The Manager shall perform such duties as the Board directs;
c) The Manager shall obtain a copy of the technical requirements provided by Hockey Australia (relevant Championship Operations Manual).
d) The Manager shall within 7 days of the close of the event where necessary submit a detailed financial statement to the Board outlining all monies expended and collected along with supporting documentation (tax invoices).
e) Each Manager shall submit a detailed confidential report, if warranted, on team/player behaviour, preparation, any problems etc. to the Board Chairperson, within 7 days of the completion of the Tournament.
f) The Manager shall submit a confidential report on a player by the Manager/Management team shall be made available to the player concerned before consideration by the Board; such player to have the right to attach a personal statement to the report;
g) Such reports on individual players shall be restricted to the Board and future years' coaches, selectors and managers or the Discipline Committee as determined by the Board.
h) The Manager shall submit a written report to the Board within 21 days of the completion of the event outlining administrative issues, travel, accommodation, player behaviour and other general issues and recommendations.
i) The Manager shall submit a written report (no longer than one A4 page) suitable for the Annual Report including the final results of tour and a general narrative with specific mention of any selections in high representative teams.
j) The Manager/Management team has the power to take whatever action is appropriate to ensure the proper conduct of the team prior to, and subsequent to a team being assembled for or dispersed from a recognized competition.
k) Should an extraordinary circumstance arise which is not covered in the Manager’s responsibilities, then the matter together with the Manager's, Coach's and Selectors’ (if appropriate) recommendations shall be directed to the Board where action shall be considered.
l) Representative Team Managers Duties are in Attachment 2 – HNSW Code of Conduct.
9) Attachments
Attachment 1 – Nomination Form (for all nominating players)
Attachment 2 – HNSW Code of Conduct players and team officials (manager to provide to all)
Attachment 3 – HNSW Code of Conduct junior umpires (manager to provide to all)
Attachment 4 – Personal Medical History Form (manager to provide to all)
Attachment 5 - HNSW Coach Identification Form (submit at Managers meeting at Field State Championship)
Attachment 6 - HNSW Age Eligibility Wavier (if required – submit to NSW through Representative Manager)
Attachment 7 - HNSW Amended Umpire Nomination From (as directed by Officiating Manager submit to NSW through Representative Manager)
Attachment 8 – HNSW Mouth Guardwavier (if required – submit to NSW through Representative Manager)
Attachment 9 – HNSW Pick up Roster (only to be used by the Representative Manager)
HNSW forms are found on NSW Hockey website or supplied through representative manager
Agenda Item 7.9 Facilities Report
I have had no further correspondance at this time with Wagga city Council re the commencement of works on the lights for Noonan Turf
I have spoken to Chris the groundsmen re if council have any high pressure hoses to possibly clean/clear the north corner of Paul Turf where it gets slippery , he is looking into it for me.
Also awaiting conformation on the routine cleaning of the turfs at this time of the year.
Also Ive had a couple of bookings for the turf and also the use of the club rooms.
Still in the midst of chasing up the gas usage and bills for the past few years and if we have to share them with Touch footy.
sorry short and sweet report this time.
Agenda Item 9.0
Nil
Attachment 1:
Competitions October
Hi Everyone,
Sorry for not being at last meeting, I fell ill on the day and was too sick to come and now this meeting I have exams (worst board member ever I know)… so here is Phil… Say hi PHIL
Any way…
2016 Competitions Structure
I have been asked to discuss the 2016 competition structure with you all. We had a board workshop where we threw up ideas about what we believed would be suitable options for the structure in 2016. Nothing was voted on- hence no minutes of this meeting, it is just an attempt to make the board run more cohesively.
2016 structure will depend on whether or not we have a working set of lights on the Noonan field by March 2016. But regardless as mentioned in my last report:
* Season start date: 2nd April 2016
* Season end date: 17th September 2016
* 20 Rounds
Below are the proposed structures suggested by the board; please note these are only suggestions, and we would like you to take these back to your clubs this evening and in the following month discuss which proposal you like... if you wish to present a completely different proposal please make sure you have this in your club report to Carla 1 week before next month’s meeting so that it can be considered in the voting for the 2016 structure. We are going to attempt to have the structure not thrown out at the start of the next season… like it has for the last 2 years
Proposal A – NO LIGHTS ON NOONAN – Stays exactly as it has been.
SATURDAYPaul / Noonan
Time / Divison / Time / Divison
9:00 AM / Junior A / 9:00 AM / Junior A
10:00 AM / U16 / 10:00 AM
11:15 AM / U16 / 11:15 AM / Junior B
11:15 AM / Junior B
12:30 PM / 3M / 12:30 PM / 2M
2:00 PM / 2M / 2:00 PM / 2M
3:30 PM / 1M / 3:30 PM / 3M
5:00 PM / 1M / 5:00 PM
6:30 PM / 3M / 6:30 PM
SUNDAY
Paul / Noonan
Time / Divison / Time / Divison
9:00 AM / 2W / 9:00 AM / 2W
10:30 AM / 2W / 10:30 AM / 2W
12:00 PM / 1W / 12:00 PM
1:30 PM / 1W / 1:30 PM
3:00 PM / 3:00 PM
Proposal B – Lights on NOONAN Everyone on Saturday, except U16
FRIDAY /Paul / Noonan
Time / Divison / Time / Divison
5:30 PM / U16 / 5:30 PM / U16
7:30 PM / Catch UP / 7:30 PM / Catch UP
SATURDAY
Paul / Noonan
Time / Divison / Time / Divison
9:00 AM / Junior A / 9:00 AM / Junior A
10:00 AM / Junior B / 10:00 AM / Junior B
11:00 AM / 3W / 11:00 AM / 3W
12:30 PM / 3M / 12:30 PM / 3M
2:00 PM / 2W / 2:00 PM / 3M
3:30 PM / 2M / 3:30 PM / 2W
5:00 PM / 1W / 5:00 PM / 2M
6:30 PM / 1W / 6:30 PM / 2M
8:00PM / 1M
9:30PM / 1M
Proposal C – Lights on Noonan Everyone on Saturday Except U16 – as proposed by Alexandra Cutts, who was originally competitions a few years ago I asked Alex for help as competitions I wanted to present a few more options.
FRIDAY /Paul / Noonan
Time / Divison / Time / Divison
5:30 PM / U16 / 5:30 PM / U16
7:30 PM / Catch UP / 7:30 PM / Catch UP
SATURDAY
Paul / NoonanTime / Divison / Time / Divison
8:30 AM / Junior A / 8:30 AM / Junior A
9:30 AM / Junior B / 9:30 AM / Junior B
10:30 AM / 1W / 10:30 AM / 1M
12:00 PM / 1W / 12:00 PM / 3M
1:30 PM / 1M / 1:30 PM / 2W
3:00 PM / 2W / 3:00 PM / 3W
4:30 PM / 3W / 4:30 PM / 2M
6:00 PM / 2M / 6:00 PM / 2M
7:30 PM / 3M / 7:30 PM / 3M
Proposal D – Lights on Noonan – U16 Not on Friday
FRIDAYPaul / Noonan
Time / Divison / Time / Divison
6:00 PM / Catch UP / 5:30 PM / Masters
7:30 PM / Catch UP / 7:30 PM / Masters
Paul / Noonan
Time / Divison / Time / Divison
8:00 AM / Junior A / 8:00 AM / Junior A
9:00 AM / Junior B / 9:00 AM / Junior B
10:00 AM / U16 / 10:00 AM / U16
11:30 PM / 1W / 11:30 PM / 1M
1:00 PM / 1W / 1:00 PM / 3M
2:30 PM / 1M / 2:30 PM / 2W
4:00 PM / 2W / 4:00 PM / 3W
5:30 PM / 3W / 5:30 PM / 2M
7:00 PM / 2M / 7:00 PM / 2M
8:30 PM / 3M / 8:30 PM / 3M
Round 1 / Monday, 11 January 2016 / Round 4 / Monday, 1 February 2016
PAUL / UMPIRE 1 / UMPIRE 2 / PAUL / UMPIRE 1 / UMPIRE 2
Time / Home / Vs. / Away / Time / Home / Vs. / Away
5:30 PM / Team 1 / Vs. / Team 5 / Team 2 / Team 4 / 5:30 PM / Team 2 / Vs. / Team 3 / Team 6 / Team 5
7:00 PM / Team 6 / Vs. / Team 3 / Team 1 / Team 5 / 7:00 PM / Team 1 / Vs. / Team 4 / Team 2 / Team 3
8:30 PM / Team 2 / Vs. / Team 4 / Team 6 / Team 3 / 8:30 PM / Team 6 / Vs. / Team 5 / Team 1 / Team 4
Round 2 / Monday, 18 January 2016 / Round 5 / Monday, 8 February 2016
PAUL / UMPIRE 1 / UMPIRE 2 / PAUL / UMPIRE 1 / UMPIRE 2
Time / Home / Vs. / Away / Time / Home / Vs. / Away
5:30 PM / Team 1 / Vs. / Team 6 / Team 3 / Team 4 / 5:30 PM / Team 5 / Vs. / Team 4 / Team 1 / Team 3
7:00 PM / Team 2 / Vs. / Team 5 / Team 1 / Team 6 / 7:00 PM / Team 6 / Vs. / Team 2 / Team 5 / Team 4
8:30 PM / Team 3 / Vs. / Team 4 / Team 2 / Team 5 / 8:30 PM / Team 1 / Vs. / Team 3 / Team 6 / Team 2
Round 3 / Monday, 25 January 2016 / Finals / Monday, 15 February 2016
PAUL / UMPIRE 1 / UMPIRE 2 / PAUL / UMPIRE 1 / UMPIRE 2
Time / Home / Vs. / Away / Time / Home / Vs. / Away
5:30 PM / Team 4 / Vs. / Team 6 / Team 5 / Team 3 / 5:30 PM / 5th / Vs. / 6th / 3rd / 4th
7:00 PM / Team 1 / Vs. / Team 2 / Team 6 / Team 4 / 7:00 PM / 1st / Vs. / 2nd / 5th / 6th
8:30 PM / Team 5 / Vs. / Team 3 / Team 1 / Team 2 / 8:30 PM / 3rd / Vs. / 4th / 1st / 2nd
In January/February 2016, WWCHA will be running a 9-a-side outdoor competition on MONDAY nights from 5:30pm. This competition was conducted in 2013 and 2015and due to many requests we are bringing it back for the 2016 pre-season.
TEAMS
We are hoping to form a 6 team competition. Please note that teams do not have to be club-orientated. However as per normal competition rules, a player can only play for one (1) team throughout the competition.
For the 9-a-side competition teams must have a minimum of four (4) females on the field at all times and a fully kitted goalie. The maximum number of players in a team is fourteen (14). This is a full field competition. Adjusted rules will be released closer to the start of the summer season.
COMPETITION STRUCTURE
The competition will run round-robin style, with everyone playing each other once concluding with a final.
DRAW STRUCTURE
There will be 3 games each week. See attached draw for details.
UMPIRES
Each team must supply two (2) umpires, who will complete all umpiring duties assigned to each team throughout the competition. Nominated umpires do not have to play in the team but MUST have the ability to umpire senior hockey comfortably.
COST
If you are not registered from 2015 - registration will be $46.9 per player. In addition turf and light fees at $40 per team per game approx. $5/person.
Registration can be done by clicking the links page, going to One Sport and registering as Hockey NSW Summer/Indoor Registration- Senior player over 18
TEAM ENTRIES
Team entries must be submitted to by Wednesday 5th January 2016, so a draw can be distributed. Please list each team member (so we can check Hockey NSW registration is up to date) and your nominated umpires.
Please provide contact details for both umpires.
Please also provide contact phone number and email for the team's primary contact.
Team payments are to be made in full to the Wagga hockey account prior to 10th January, 2016 – please bring proof of payment to the fields.
Improvements for 2016
-Open discussion what are 5 things you didn’t like about competitions in 2015.
-Now…. HOW WOULD YOU MAKE IT BETTER!
-As I’m not here please have the 5 points minuted!!!!
26th October WWCHA General Meeting Agenda / 1