Wright State University[Project Name]

[Project Name]

Program of Requirements

[Month DD, YYYY]

PROGRAM OF REQUIREMENTS

FOR CAPITAL IMPROVEMENTS PROJECTS

Month DD, YYYY…Final Date when issued

TABLE OF CONTENTS

  1. Name of Project
  2. Scope of Project
  3. Executive Summary
  4. Project Budget
  5. Operational Costs
  6. Proposed Site Location
  7. General Characteristics of the Project
  8. Construction Delivery Method
  9. Program Information
  10. Summary of Desired Spaces by Classification
  11. Summary of Desired Spaces by Room Type (Room Descriptions)

A.NAME OF PROJECT

[Complete Name of Project]

WSU Project Number:WSU-XXXXXX

B.SCOPE OF PROJECT

[The overall intent of the project should be stated here. List all departments and spaces involved in the project. Describe the physical aspects of the space and organizational structure of the end user. List all goals and opportunities the project attempts to achieve. Describe the entire scope of work to be done within the project.]

The new construction/renovation will most likely include:

[the following items are provided as example and should be edited to fit the current project]

  • Site clearance and earthwork
  • Site utility re-routing
  • Landscaping, paving and site finishes
  • Building foundations and structural framework
  • Exterior building envelope: walls, roof, windows, &doors
  • Emergency egress stairways, and elevator
  • Partition walls and doors
  • Floor, wall & ceiling finishes
  • Building & zone security access (card or proximity reader system) for LAR and selected areas of building
  • Direct digital controls
  • Building management system
  • Fire suppression and fire alarm systems
  • Plumbing systems and restroom facilities
  • Air handler(s), return air fan(s)
  • Electrical power and lighting.
  • Data/telecommunications system.
  • Specialty systems.

C.EXECUTIVE SUMMARY

WSU leadership recognizes the importance of [______] to [______]. This Program of Requirements (POR) is intended to serve as a design guideline for a facility that will [______].

The POR provides the basis for the updating, renovation and new construction to allow the [______intent of project on campus or end users______]. The process involved [____list meetings with departments and specific people and the intent and outcome of the meetings______Define tasks assigned to departments____]

[_____List any consultants and professionals retained by WSU and their responsibilities_____]

[_____List any further steps, processes, meetings, and or systems utilized in summarizing the processes to define and prioritize programmatic requirements for the project____]

[_____Define the results of the above paragraph in regards to the progress of defining the programmatic requirements_____]

[____Define sources of funding and any requirements to secure funding for the project_____]

D.PROJECT BUDGET

Funding Sources

  1. Local WSU Funds $00,000,000
  2. Donor Funds 00,000,000
  3. State Funds 00,000,000
  4. Other sources 00,000,000

Total Project Funding $00,000,000

  1. Construction Cost $00,000,000
  2. Telecommunications/IT 0,000,000
  3. Furniture, Fixtures & Equipment 0,000,000
  4. A/E Fees (9% line 1) 0,000,000
  5. Reimbursable Fees 000,000
  6. CM Preconstruction Fees (6.5% line 1) 000,000
  7. Commissioning 00,000
  8. Other costs 1% for Art 000,000
  9. Construction Contingency (10% lines1&2) 0,000,000
  10. Change Order Fee Allowance 000,000

Total Project Budget $00,000,000

E.OPERATIONAL COSTS

  1. PersonnelNumber (FTE)Annual Cost
  2. Faculty $0,000
  3. Building Maintenance Staff 0,000
  4. Custodial Staff 0,000

Total Personnel Cost $00,000

  1. Plant

a.Utilities ($0.00 X 00,000sf) $000,000

  1. Replacement Equipment 00,000
  2. Custodial Supplies 00,000

Total Plant Cost $00,000

F.PROPOSED SITE LOCATION

[_____Describe the location and site features of the new project and its proximity and association within existing campus context and infrastructure. Describe how the new project contributes to fulfilling the latest Campus Master Plan_____]

G.GENERAL CHARACTERISTICS OF THE PROJECT

WSU has committed limited funds for this project, and intends to include new construction and renovations that are of the highest priority to support the mission of the school and programs. [_____Define major concerns to be addressed and/or renovated by the scope of the project_____Include any and all concerns that address WSU’s commitment to barrier free design_____] Another aspect of the project includes deferred maintenance which may or may not be included in the overall project budget.[This statement should be retained in POR unless it is documented that no deferred maintenance is required to assure proper performance of the project within it’s campus context]

  1. Types and Qualities of Space to Be Provided
  1. [_____List types of spaces to be included in project starting with the primary spaces_____]
  1. Quality of Learning

[_____Describe how the project will influence and contribute to improving the performance and quality of life to the student body_____]

  1. Technology

[_____Describe how the he project showcases WSU’s commitment to embracing new technology and how it is implemented in a forward-thinking, creative way_____]

  1. Sustainability and Energy Conservation

Energy conservation will have a significant impact on building system design. Principles of good design, life-cycle cost analysis, and the U.S. Green Building Council’s Leadership in Energy & Environmental Design (LEED) rating system will influence this effort, where possible.

At Wright State University’s core is a set of values that drives our priorities and decision-making. Among these core values is the concept of Sustainability that the 2008 Wright State University Strategic Plan defines in part as “the necessity of preserving our planet [which] compels us to weigh the impact of our decisions, both short term and long term”. Sustainable design practices and energy efficient design has long been a part of the development of WSU’s buildings for many years. The design intention for this project will be to incorporate sustainable features into the design to ensure the efficient ongoing operation of the facility, although Formal LEED® certification is not anticipated at this time.

Architectural materials offer important opportunities for creating a healthy working environment, through the use of low VOC paints and carpet with little off-gasing, and environmental stewardship, through use of products made with renewable materials and high recycled material content, for example steel and wood casework, and many of these considerations will contribute to the design of a sustainable facility.

Triple-bottom line measures for sustainability integrate design strategies for the programs and for the building. These are the foundation of long term environmental, financial and social performance. Systems and equipment will be selected to enhance student safety, productivity, efficiency and to reduce energy and water consumption where possible.

Sustainability details will be developed immediately following project funding, through planning, design, construction, integrated commissioning and occupancy. Systems, components and material choices will reflect WSU’s sense of environmental stewardship and real community, from planning through construction and occupancy.

  1. Building Equipment Information

The room description forms indicate the need for all furnishings requested for each room. The project budget does not cover all furnishings and equipment such as faculty office furniture. All furnishings and equipment will be supplied by the following priority

  1. Student areas
  2. Open office areas (Clerical)
  3. Conference rooms
  4. Common Building Areas
  1. General Description of Existing Facility[If applicable]

[_____Provide a brief history of the existing building or space_____Provide information on how students and/or faculty access and use the space_____]

[_____Describe construction of existing building to the best of ability using observation and existing drawings and information._____Describe any additions and note the dates at which they occurred]

  1. Voice Communications Systems

The university currently uses a NEC 2400 digital private branch exchange for voice communication needs. The system serves in excess of 4,600 telephones and is a direct inbound and outbound dial system. The system also provides analog and digital interfaces to local and long-distance networks. It is a dynamic programmable switch that can respond to changing needs on campus.

[The affected areas of the building will be designed and constructed with the provision for television distribution within the facilities and interconnection with the campus-wide video distribution network. The cost of this distribution and interconnection will be borne by the project.]

  1. Data Communications

A university-wide network exists and this building is connected to the network. The network will continue to grow both in size and capabilities as future needs are addressed. The project will include the extension of the network to appropriate facility locations. These locations will include specialized meeting areas. Wherever technology is employed, it will be:

  • easily expandable while minimizing the impact on existing uses
  • compatible with existing computer resources, as well as with potential future computer technologies
  • affordable (non-proprietary)
  • capable of integrating current and emerging networking technologies such as baseband Ethernet (Institute of Electronics and Electrical Engineers, IEEE, 802.3), twisted-pair Ethernet (IEEE 10 Base T), fiber-optic applications (fiber-distributed data interface, FDDI), digital information networks (integrated services digital network, ISDN), and various communications protocols (transaction control processor/internet processor, TCP/IP)
  • fault-tolerant
  • commercially available (hardware and software)
  • capable of offering electrical, topographical, and bandwidth isolation
  • connectable to various hardware and software that allow students and staff with disabilities to have access

To ensure that proper connections can be made, a room of one hundred square feet on each floor of the facility should be available for communication equipment. This will be a dedicated telecommunication room to house only telecommunications/networking facilities. All electrical panels, busbars, and so on must be housed elsewhere. This room must be adequately ventilated by a stand-alone HVAC unit to reduce heat build-up.

  1. [Video (TV) Communications

The building’s conference rooms are to be equipped with video conferencing capabilities, projectors, speaker systems, and projection screens. Primary public spaces are to be equipped with appropriate infrastructure for the installation of audio visual display monitors. The auditorium is to be equipped with video conferencing and video projection capabilities.]

  1. Access for People with Disabilities

Today, more than forty-three million Americans have some type of impairment, either physical or mental. For many of these individuals, every day activities such as working, using public transportation, and having access to educational opportunities is hampered or even denied by physical and programmatic barriers.WSU has a national reputation for serving the disabled and the expectation is that this facility will be designed for disabled WSU students, faculty and staff in the design of this facility.The final design for this project must recognize the requirements of the ADA and the special needs of students, faculty, staff, and visitors of the university who have a disability. This may impose additional requirements above and beyond the Americans with Disabilities Act Architectural Guidelines (ADAAG).

  1. Building Systems

The University intends for this construction project to incorporate updated building systems to support the first class instructional efforts that will be taking place in it. The goal will not be a LEED® “point grab”, but rather design with thoughtful decision making and the view to the long term in terms of operating efficiency, maintenance of systems, life cycle costs and functional support of the academic programs within. Where new systems are provided, the design intent will be to exceed ASHRAE 90.1 guidelines by 20% per Ohio House Bill 251. We will design systems with regard to water conservation principles, innovative lighting control and right sizing of equipment.

  1. Building Management System (BMS)

New construction will be set up to receive monitoring from a future Building Management System. Since current equipment will not be replaced or upgraded, the controls will be left as is for the majority of the units and components.

  1. Structural System

The structural system is currently [_____Description of current structural system_____]. The proposed work must be compatible, structurally and aesthetically. Spread footings are expected to be adequate for the foundations, and will be confirmed by site-specific geotechnical analysis. Ground water found in the vicinity has been readily managed during excavation of adjacent basements without negative impacts or major additional cost, but is likely to require a permanent under-slab drainage system. Foundations will bear on silty clay soil with an allowable bearing capacity of 5,000 PSF. The slabs on grade are expected to be non-structural, bearing directly on the subgrade.

  1. HVAC

The building has existing cooling and heating systems, which are in various states of repair. The systems must be evaluated in terms of compatibility with the additions and renovations anticipated for this project.New equipment will be designed to be compliant with House Bill 251 requirements, as well as to exceed ASHRAE 90.1 standards by 20%.

[_____Provide any project specific requirements for HVAC systems_____]

  1. Electrical

Power will be provided from the campus 12,500 volt primary distribution system, already supplied to the existing building. Electrical engineer to adhere to WSU Electrical Basis of Design Standards and Guidelines, which can be downloaded from WSU’s web site.

  1. Fire Alarm

The fire alarm system is [_____existing or new_____]. [The designers of the new work will need to evaluate the best method for tying into the existing system.] Occupancy sensors will be utilized in new/renovated offices and restrooms for lighting control per ASHRAE 90.1, and the applicable Ohio codes. Sensors will also be employed in spaces with heavy fenestration to take advantage of natural light and to provide daylight harvesting.

  1. Plumbing, Fire Protection and Specialized House Systems are existing.

Combination fire protection and domestic cold water piping may be extended from the campus potable water system into any additions to the building. Domestic cold water will be supplied to new restrooms and service sinks. Water saver fixtures will be installed in new restrooms. Low flow faucets will be used on all new service sinks, restroom sinks and break room sinks. Water conservation principals in accordance with LEED and campus sustainability goals will extend to outside the building: e.g. there will be no irrigation at any portion of any additions to the building.

  1. Building Materials

Offices and Conference Rooms:[_____Describe requested finishes in rooms (i.e. floor coverings and wall base, ceiling materials, door and frame materials, etc)_____]

Corridors and Doors:[_____Describe requested finishes in rooms (i.e. floor coverings and wall base, ceiling materials, door and frame materials, etc)_____]

Exterior Envelope[if applicable to scope]:Compatible with existing concrete and brick.

Exterior envelope of any additions will be required to meet Ohio Building Code requirements for energy efficiency.

[Provide other specific space type as required]: as described in the following Room Data Sheets.

H.CONSTRUCTION DELIVERY METHOD

The project will be constructed using the [FPD to decide delivery method]delivery method.

I.PROGRAM INFORMATION

The following Program includes spaces that are deemed to be a priority by the academic departments.

J.SUMMARY OF DESIRED SPACES BY CLASSIFICATION

The space breakdown in this section provides allocations for [___Provide different uses, groups, departments, etc. _____ Provide basis of space designation. _____] updated by Wright State University staff and Facilities Planning to reflect current and future needs for effective space utilization and adjacency requirements. Future growth has been accommodated by providing additional space and updated equipment in the programs which require additional resources.

The functional requirements for assignable space to be covered under the renovation/expansion project totals[FPD to complete square footage calculations]gross square feet with Priority 1, 2 and 3 spaces included, and a 65% efficiency factor for the new space. Much of the current building will be left as-is under this project, with limited cosmetic improvements envisioned for common areas.

[___PROJECT NAME___] AFFECTED AREA (NASF)

[FPD to provide square footage breakdown based on summary of desired spaces]

  1. SUMMARY OF DESIRED SPACES BY ROOM TYPE (ROOM DESCRIPTIONS)

The following compilation of individual spaces and their specific requirements has been summarized from interviews completed by Wright State University Facilities Planning Department,withthe key staff associated with each department. The followingdescribe the current intended function/use of each space, and in some cases, original program spaces were changed or eliminated, and new ones were added. More detailed room, mechanical, and equipment needs were also noted for some spaces. The information will need to be supplemented with a more detailed inventory of needs during design.

In the following space-by-space listing, the word “standard” is frequently noted, particularly for utilities. The A/E may assume that this term implies the generally accepted WSU building standards for office and non-office areas, such as for type of utility service, levels of finish, and appearance. Other assumptions are made as well. All staff office areas and most office support and assembly areas will be carpeted. Therefore, carpeting is only cited under “special requirements” in areas where this norm does not apply. Other norms include “drop,” acoustical tile ceilings, fluorescent lighting, gypsum wallboard partitions, telephone (and data communications), and other obvious campus standards. The A/E is expected to comply with these norms throughout the cost estimating and design of the project.

Final program information has been determined by Wright State University Facilities Planning based on a prioritized needs analysis compared with available funding. Spaces listed as Priority 4 or 5 have not been included in this project due to budget constraints, but the Room Description Sheets are included for reference. Discussions with key staff and outside consultants resulted in the following Program of Requirements.
ROOM DESCRIPTION INDEX:

[Department]:

Index No.: / Department: Room Name / Page No.:
1.01 / [Room Name] / ##
1.02 / [Room Name] / ##
1.03 / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##
1.0x / [Room Name] / ##

[Department]: