Smart Car Ohio
Smart Car has decided to open several new branches of their European-based company. Although their product is not yet widely sold in the United States they are working hard to build a strong brand identity here.
They have chosen Avon Lake, Ohio, as their new midwest hub. They will be transferring a team from Europe in addition to hiring an Ohio based sales and marketing staff. Currently they do not have office space in Avon Lake and are working with you as their designer as well as with their real estate broker to purchase the former library to convert into their office spaces.
The focus of Smart Car’s space will be their employee workspace. As a European company they require that all of their employees have access to natural light from their personal workspaces. They desire a workspace that reflects a flat organization, requiring only 3 private offices in the entire space. They are hoping to attract a young, vibrant, diverse marketing and sales staff and their space will be used as a marketing tool to attract top employees.
Workstations and Private Offices
All employees are to have ergonomic task chairs and ergonomic keyboard trays plus cpu holders at each computer.
Workstation A
This workstation requires:
14 lineal feet of worksurface
8 lineal feet of lockable overhead storage
1 box/box/file pedestal
1 file/file pedestal
6 lineal feet of filing
(1) 2-high x 36”W lateral file cabinets
Workstation B
This workstation requires:
8-12 lineal feet of worksurface
6 lineal feet of lockable overhead storage
1 box/box/file pedestal
6 lineal feet of filing
Office A
This office requires:
A 6’-0”+ long primary worksurface (p-top)
A 42” return
A 6’-0”+ credenza
1box/box/file pedestal
12 lineal feet of filing
14 lineal feet of shelving
2 guest chairs
Executive task chair
Office B
This office requires:
10 lineal feet of worksurface
1box/box/file pedestal
12 lineal feet of filing
20 lineal feet of shelving
1 guest chair
Smart Car Midwest’s Departments
Executive
Finance
Office Services/Human Resources (HR)
Marketing
Sales
Supply Services
Information Technology (IT)
The Executive Department should be located directly adjacent to the Finance Department. Office Services/HR does not have any direct adjacencies and would be best placed in an area that is not high-traffic (so that employees needing to speak with HR are not highly visible). Marketing and Sales should be located next to each other. Sales and Supply Services should be located next to each other. Information Technology should be directly adjacent to the server room and workbench.
Shared Support Spaces
Lunchroom Requirements:
The Lunchroom will be used primarily by employees and is expected to be a space that encourages collaboration and informal interaction and play. It should be located directly adjacent to the open office area.
Lunchroom
1 oversized refrigerator (Sub-zero)
1 dishwashers
2 microwaves (built-in above the counter)
1 4-burner stove with oven below
1 double sink
1 island
4 built-in trash receptacles
2 built-in receptacles for recycling
20 lineal feet of open counter space for food preparation and catering staging
1 vending machine for soda
1 vending machine for snacks
1 large coffee machine 24”W x 18”D x 24”H
Cabinet and drawer storage for dishware, glassware, silverware, paper products
Seating requirements are for 20 people and should be flexible (have the ability to put tables together to seat 12 people or pull apart to seat groups separately)
A locked storage closet for beverages and non-perishables – 30 sf
An area for brainstorming and collaboration soft seating and mobile seating maybe included
A “chill zone” should also be incorporated where video games and other chill activities may be carried out
Reception
1 receptionist’s station
1 flat screen monitor
1 printer
1 phone
1 box/box/file ped
(1) 2-high x 36”W lateral file cabinet
Approximately 5+ lineal feet of transaction surface
Reception (continued)
seating for 6 visitors
Coat storage for 12 guests
Conference Rooms
Conference rooms are primarily for employees and should be designed as integral parts of the open office space. Client meetings will also take place in conference rooms. Smart Car encourages clients and potential clients to freely walk through their space. They do not believe in having separate zones for employees vs. clients.
Three conference room types are required.
Large Conference Room (12 people)
Enclosed for acoustical privacy
Soft seating/mobile lounge furnishings for an informal and collaborative meeting environment
Undercounter fridge for beverages
Cappuccino machine 24”W x 18”D x 18”H
Ceiling mounted projector
8’-0” long ceiling mounted (recessed into ceiling) projection screen
As much whiteboard surface as possible
Credenza for serving beverages and food
Storage for paper and pens/supplies
Medium Conference Room (8 people)
Semi-enclosed, no door
Ceiling mounted projector
6’-0” long ceiling mounted (recessed into ceiling) projection screen
8 lineal feet of whiteboard
Credenza for serving beverages and food
storage for paper and pens/supplies
Small Conference Room (4-6 people)
Semi-enclosed, no door
6 lineal feet of whiteboard
Space for mobile serving cart for serving beverages and food
Toilet Room
One ADA accessible toilet room is required for use of Smart Car’s guests. The toilet room should be easily accessible to the Reception area without having visual access.
Copy Rooms
Two copy rooms are required and should be easily accessible to the workstation zones. Each copy room will have:
1 copier (3’ x6’ footprint with an 8’ x 8’ service area) the copier also serves as the fax machine
1 printer (on counter) 30”W x 20”D
10 lineal feet paper storage (under counter)
Bulletin board/cork surface for employee notices
10 lineal feet supply storage in overhead cabinets
Trash
Recycling
Mail Room
The mailroom should be located directly adjacent to reception. The receptionist should have easy access to the mailroom and should be close enough to her desk so that she can hear her phone.
1 printer (on counter) 30”W x 20”D
10 lineal feet storage for fed ex/ups/mail supplies
10 lineal feet open counter space for sorting mail and for wrapping packages
Trash
Recycling
Satellite Coffee/Pantry
One satellite coffee/pantry stations should be provided adjacent to reception for client.
1 coffee machine 20”W x 15”D
1 sink
1 water filter/dispenser – sits on counter 24”W x 18”D
1 trash
1 recycling
Storage for paper products (napkins, cups, coffee)
10 lineal feet counter space
Filing and Storage
300 lineal feet of filing is required
75 lineal feet of locked storage cabinets are required for office supplies
30 linear feet of open shelving is required
Marketing Workroom
The Marketing Workroom should be located within easy walking distance from the Marketing department.
75 lineal feet of filing
A graphics production space with 2 pcs and a color printer (30”W x 24”D)
Color copier (3’ x6’ footprint with an 8’ x 8’ service area)
10 lineal feet counter height space for collating marketing brochures
30 lineal feet of letter-size paper units for storage and easy access of marketing brochures (should be directly adjacent to collating counter)
Server Room
A 300 sf server room is required.
IT Workbench
A Room with a workbench for IT to fix/update computers is required. 15 lineal feet of counter space 30” deep is required to fix machines. 30 lineal feet of filing is required for storage. 30 lineal feet of open shelving is required for manuals. The workbench should be directly adjacent to the Server Room.
IDF Closet
50 sf
One IDF closet should be placed at the far ends of the space (not adjacent to the Server Room)
Employee coats
Should be located near the employees and separate from the guest coats. Coat storage may be divided between several closets/locations if necessary.
General Storage
50 sf, no adjacency requirements
.