Working with Microsoft Word 2013
Lesson 1
Working with Microsoft Word 2013
New Features
The following new features of Word 2013 are covered in this lesson:
· New Start Screen
· Quick Access Toolbar
· Backstage
· New Save As Screen
· Export a Document to PDF
· Template Options in Backstage
Learning Objectives
Students will learn to:
· Start Word
· Work with Onscreen Tools
· Open Backstage
· Use Microsoft Office Word Help Button
· Create a Document
· Save a Document
· Work with Templates
· Preview and Print a Document
· Close a Document and Word
MOS Skills
· Working with Tools 1.4.3
· Create new blank documents 1.1.1
· Demonstrate how to use Show/Hide 1.4.7
· Save document in alternative file formats 1.5.2
· Maintain backward compatibility 1.5.7
· Create new documents apply templates 1.1.2
· Configure documents to print 1.5.1
· Print document sections 1.5.3
· Set print scaling 1.5.6
Lesson Summary – Lecture Notes
Lesson 1 focuses on the essential information students must understand when working in Microsoft Office Word 2013.
Word 2013 tabs on the Ribbon are now highlighted in blue which will identify it as the active tab. The commands are located on the ribbon, found at the top of the screen along with the File tab. Have students click through each tab to see the relationship of how these are grouped. Explain that each tab is divided into groups of related commands. The commands on the ribbon may change based on the document or object that a student is currently editing.
Something else to note is that the objects on the Ribbon will always be the same, but the size of the icons will vary based upon the size of the display. On a larger monitor, more commands on the ribbon will be displayed as large icons; on a laptop, more commands on the ribbon might be displayed as small icons. Therefore, the icon commands on a student’s ribbon might be different than in the book or on the projector. One easy way to explain or illustrate this is to have the students change their Word document from Full Screen to a smaller Window (by clicking on the “Restore Down” button in the upper right corner (second icon from the right), and notice how the icons on the ribbon change as the size of the window changes.
Several groups of commands contain dialog box launchers. A launcher, which appears as a small arrow, is found in the lower-right corner of groups with related dialog boxes. Click to open at least one dialog box from any group.
Cover the Mini toolbar and shortcut menu found in Word. When text is selected the Mini toolbar appears with some of the popular commands. Have students point to a specific command to show the activate the toolbar. Discuss the basic editing commands that are found on the Mini toolbar. Right-click to produce the shortcut menu on selected text.
The Quick Access toolbar is found in the upper-left corner of the screen (just above the ribbon). Show students the various commands that are located on this toolbar by default. Students will learn how to customize the commands found on this toolbar in Lesson 14.
Keyboard shortcuts that used the Ctrl key in previous versions of Word have remained the same, but those that previously used the Alt key have been changed and now require the use of access keys. Explain how students can use the Alt key to access keys in Word.
The File tab contains additional commands that will allow settings to be change when selecting Options. Student will be able to access their Microsoft account and share files, print, and save a document and much more. Students will use these options with nearly every document they create or edit in Word. Demonstrate the various commands found in Backstage view when accessing the File tab. The Options button that appears at the bottom of the menu will be covered in in Lesson 14 when they learn to customize the Ribbon, Quick Access toolbar or using any of the advanced settings.
Demonstrate how to access Microsoft Office Word Help, both by clicking the icon located by the Ribbon display options button on the upper right side of the screen; or click the question mark in the upper right side of the screen; or by pressing F1. The Help command can be also be found in some of the dialog boxes. Cover the various elements found on this dialog box, including the Connection Status menu in the lower-right corner.
Show students how to create a new document in Word. Cover the non-printing characters and how these are used in a document. Demonstrate how the AutoComplete is used and how it saves time from having to key the information in the document. Discuss word wrap and demonstrate that they should press the enter key to create a blank line at the end of paragraph and not to press the enter key at the end of every line.
Begin by covering the basic layout of a business letter. Students should understand the common elements contained in business letters including the date, delivery information, greeting, body, and closing. Students will be creating a letter and should be aware of using a block style and mindful of when to use the open and mixed punctuation. Default settings are set in Word and can be changed to format the letter in the appropriate business format.
Explain the various options available for saving a document for the first time including clicking the Save button located on the Quick Access toolbar, pressing Ctrl+S, or using the File tab save options. Show students how to display the file extensions on their computer and how file extension displays on the title bar. Also explain how students can save a document using a different file name by using the options found on the Save As dialog box. Demonstrate how to access this dialog box, both from the File tab and by pressing F12. Word 2013 now allows exporting a document to a PDF and editing a document is allowed. Discuss the different file formats when saving a document and how to convert a document created in an earlier version of Word. Students should understand how to navigate to or create folders for organizing saved documents.
Click the File tab then Print. Explain that the Print command enables you to preview your document, print a copy, select a different printer, and change the settings to the document. Demonstrate that when changing the settings, the preview screen will display how your document will look. Explain how to set printer priority, schedule printer access, and create a printer pool.
Discuss how the Quick Print command located on the Quick Access toolbar. This option can be used when students do not need to specify a printer or print options.
Demonstrate that templates are preformatted documents and can be used to create new documents. Different types of templates are available and can also be accessed online.
Finally, click the Close button located in the upper-right corner to close the document. Explain that if there are several Word documents open, clicking this button will close one document at a time. Clicking this button on the final document will close the document as well as Word.
Key Terms
Access keys A tool that replaces some keyboard shortcut from earlier versions of Microsoft and appears as small square labels.
AutoComplete A command that automatically completes text, such as the current date, day of the week and month.
Backstage view A tool that offers quick access to commands for performing many file management tasks all displayed in a single navigation pane that can be customized to meet users’ needs.
Block Style A format style that aligns text along the left margin.
command An instruction users give Word by clicking a button or entering information into a command box.
dialog box A box that displays additional options or information you can use to execute commands.
dialog box launcher A small arrow in the lower-right corner of the group.
groups Collections of related Word commands.
I-beam The large “I” created when users place the cursor near the insertion point.
insertion point The blinking point at the upper-left side of the document where you will begin creating your text.
KeyTips A tool that replaces some keyboard shortcuts from earlier versions of Microsoft.
menu A list of options.
Mini toolbar A small toolbar with popular commands that appears when you point to selected text.
mixed punctuation A style that requires a colon after the salutation and a comma after the closing.
nonprinting characters Symbols for certain formatting commands that can help users create and edit documents.
open punctuation A style that requires no punctuation after the salutation or the closing.
Preview A tool that enables users to visually check your document for errors before printing.
Print To send a document to a printer.
Quick Access Toolbar A toolbar that contains commands that users use more often, such as Save, Undo, and Redo.
Redo A command that repeats a user’s last action.
Ribbon A tool that is divided into eight tabs that contain groups.
Save A button in the Quick Access Toolbar that saves an existing document.
Save As A dialog box that will save a document in a specific format.
ScreenTip A tool that provides more information about commands.
settings An option that enables users to set document properties.
shortcut menu A menu that contains a list of useful commands.
tabs Eight areas of activity on the Ribbon that contain groups or collections of related Word commands.
template Master document that has predefined page layout, fonts, margins, and styles and is used to create new documents that will share the same basic formatting.
Undo A command that allows users to cancel or undo their last command or action.
white space A space between pages in a document.
Word Wrap A tool that automatically wraps text to the next line as it reaches the right margin.