Appendix A
Working with Content in the LMS Repository
The LMS Repository is a section of the Migration Tool (migrate.nsf) database; on the Notes® workspace, the database title appears as “LMS Repository.” This database is intended only for the storage and maintenance of course content that was migrated from LearningSpace Forum; the content should only be used with migrated Forum course structures and not with courses newly created in the LMS.
If you migrated courses from LearningSpace Forum to the LMS, you may have chosen to leave course content stored in the LMS Repository section of the Migration Tool. This content can still be modified after migration.
Note If you migrated courses from Forum into LearningSpace 4 or 5, the associated content was always stored in the LS Repository. When you migrate from LearningSpace 4 or 5 to the Learning Management System, only the Forum course’s structure is transferred to the LMS database — the course content remains in the original LS Repository (migrate.nsf) and can still be accessed and modified.
Opening the LMS Repository
When you copy the LMS Migration Tool (lmsmigration.nsf) to a server, it doesn’t appear on the Notes workspace
until you open it with the File – Database – Open command. Once it has been accessed this way, the Migration Tool
appears on the workspace as a database icon with the title “LMS Repository.”
In the database, click Repository on the navigator. In the Repository, content is listed by Author, by Category, or by
Title. Click a view to see the list of content documents. Read and edit the documents as you would in any Notes
database.
In the Repository, you can:
• Edit any migrated LearningSpace Forum 3 content.
• Reference Multimedia Library files.
• Use migrated content in an LMS course by pasting the content's URL into an activity while editing the course
structure in the authoring tool.
• Create new course content, which cannot be migrated to the LMS, but can be accessed from LMS courses
with a URL that you paste into an activity.
• Add document links to any new content, or to migrated content.
Linking to other content in the Repository
Within any Repository document, you can add a link to another content document.
1. Open the document in Edit mode.
2. Click Create Document Link.
A list of documents stored in the Repository appears.
3. Select the document you want to link to, and click OK.
4. A link to the selected document appears at the bottom of the document you are editing.
In LearningSpace Forum 3, Schedule documents could link only to MediaCenter documents. In the Repository, there
is no distinction between Schedule and MediaCenter documents, so a document can link to any other document.
Appendix A: Working with Content in the LMS Repository 33
Using Repository content in a course
To associate LearningSpace Forum 3 content with an LMS course activity, open the content document in the LMS
Repository and click Show URL. A separate window displays the highlighted URL for the selected document. Click
the button next to “Copy the URL to the clipboard.” When you create a new course activity in the authoring tool,
you can paste this URL in that activity's properties.
Referencing Multimedia Library files stored in the Repository
You migrate LearningSpace Forum 3 Multimedia Library files to the Shared Media view in the Migration section of
the Repository. In LearningSpace Forum 3, these files contained attachments, such as JPEG or GIF files, which were
referenced within HTML code in Schedule documents.
If any migrated Schedule documents contain HTML code that referencing Multimedia Library files, you need to
change the file reference in the HTML code. The database file name changes from weblib.nsf to migrate.nsf, and the
server name and directory name in the path may change as well.
For example, you could have the following directory path in a LearningSpace Forum 3 Multimedia Library:
/lspace3/courses/weblib.nsf/Container/JPEG+Files/$FILE/Pen1.jpg
In the LMS Repository, the path may change to:
/lms/migrate/lmsmigration.nsf/Container/JPEG+Files/$File/Pen1.jpg
To obtain the path of the LMS Repository, open the Multimedia Library document in the Shared Media view.
Highlight the path in the "Paths for referencing files attached to this document" section, copy it to the Clipboard, and
then paste this path in the HTML code that references the attached file.
Note Make sure that you include the server name before any directory path in an HTML reference.
34 IBM Lotus LMS Release 1 Content Guide
Appendix B
Learning Management System Glossary
ACL (access control list)
A security feature that determines the tasks each user, server, or group of users or servers in a Lotus Notes database
can perform. Not to be confused with permission.
ADL (Advanced Distributed Learning)
A set of standards designed to facilitate the sharing of learning objects across disparate learning management
systems.
AICC (Aircraft Industry Computer-Based Instruction Consortium)
A body responsible for maintaining standards for computer-managed instruction.
assessment
A tool for evaluating student progress, otherwise known as a quiz or test.
audit
As a verb, to attend (a course) without requesting or receiving academic credit. When used as a modifier in such
phrases as audit entry and audit log, the term refers to the mechanism for recording information about system
events, such as enrolling a user or deleting a user record.
audit entry
The data captured for a single event and written to the Auditing database. These data include the ID of the user that
initiated the event, the time that the event started and finished, and a description of the event.
audit log
A collection of audit entries. All entries reside in a single Auditing database.
audit stream
The subset of the entries in the audit log that describe the events initiated by users whose LDAP directory name and
attributes match a given matching string.
Appendix B: Learning Management System Glossary 35
authoring tool
A program installed on a course developer's workstation that is used to import or create course outlines and to
design content pages that are delivered through the Learning Management System.
Authoring mode
A set of tools in the authoring tool that allows course developers to design and build HTML content pages and
assessments to be delivered in the Learning Management System.
auto-enrollment
The process by which all users with the same auto-enrollment profile are automatically enrolled in a course.
calendar
A view used to display one or more schedules. A calendar groups events by the day in which they occur.
CBT (computer-based training)
Courses that are delivered and taken on the computer.
certificate
A statement to the effect that the student has met the requirements of a certificate program.
certificate program
A program made up of course masters, curriculums, or other certificate programs into which a student enrolls in
order to receive a certificate.
classroom course
A course that is delivered outside of the IBM Lotus Learning Management System. The system is used to enroll and
schedule the course offering.
CMI (computer-managed instruction)
Software that allows you to manage record keeping, tracking, enrollment, and related tasks for computer-based
training.
CMS (content management system)
Software that allows you to manage the design and delivery of courseware using the Web.
36 IBM Lotus LMS Release 1 Content Guide
Collaboration server
A server that hosts the Discussion database, Chat, and Live sessions.
content
Any launchable asset referenced by a course master; the physical files (HTML, SWF, AWP, and so on) that make up
a course offering.
Content Aggregation
See course structure.
Course Catalog
In the Student user interface, a screen that shows all courses in which the student is eligible to enroll. In the
Administrator user interface, the Course Catalog screen allows access to the Course Offerings Catalog and the
Course Masters Catalog.
course list
A display showing a series of course names and numbers (for example, all the courses available to a student).
course master
a. The structure and meta-data information that is extracted from a course package to be stored in the database for
use by the application; b. the application's interpretation of the course package; c. the course definition.
course offering
A specific instance of a course, offered at a particular date and time.
course outline
In the authoring tool, a hierarchical representation of learning events and progress tracking items. An item placed
directly under the course plan is a parent; indented items are children of the parent under which they are indented.
Course outlines become uncataloged course masters when they are packaged and sent to the Learning Management
System.
course package
A compressed package interchange file (PIF) containing course structure and meta-data, and possibly course
content. This is the form in which courses are imported into the IBM Lotus Learning Management System.
Appendix B: Learning Management System Glossary 37
course profile
A descriptive term (such as Engineering) used to label a course. The label can then be used as a search criterion in
the Course Catalog to locate the course.
course structure
a. The navigational map, typically presented as a tree, used to combine learning resources into a cohesive unit of
instruction; b. a student outline.
The term originates in AICC. SCORM calls this a Content Aggregation.
Course Tools box
A list of links available from the course content screen. These may include Progress Reports, Schedule List, E-mail,
Chat, Discussion forum, and other items.
curriculum
A grouping of courses into which a student may enroll as a single unit.
customization set
A collection of settings that funnel users identified by a given matching string to an associated custom user
interface.
Delivery Server (DS)
A server that delivers course content to the client, and provides content tracking and navigation features.
disconnected use
The use of the IBM Lotus Learning Management System offline with no Web connection.
Discovery Server
The server component of the Lotus Knowledge Discovery system that hosts the Lotus K-station knowledge portal.
Discussions
The discussion collaboration feature as it is shown in the Student user interface.
38 IBM Lotus LMS Release 1 Content Guide
Distinguished Name
An LDAP attribute that uniquely identifies an entry in the directory. For example, cn=Alban Berg,ou=Berlin,o=IBM
uniquely identifies a user whose common name is Alban Berg, whose organizational unit is Berlin, and whose
organization is IBM.
event
Used in two different senses: (1) learning event and (2) system event.
FTP (file transfer protocol)
The protocol used for sending files to another computer over the Internet. The authoring tool uses FTP to send
course packages to the Learning Management System.
group
A collection of users identified in the LDAP directory.
Help Desk
A mechanism that allows students to send e-mail to administrators concerning problems they are having with the
IBM Lotus Learning Management System.
LCMS (learning content management system)
Software that serves as a repository for shared course content and that supports the creation, storage, retrieval, and
delivery of learning objects.
LDAP (Lightweight Directory Access Protocol) directory
The repository for user and group information that the system uses to identify users and their attributes.
learning event
An activity within an offering that has a start and end time. Events are either physical or virtual. Examples include
seminars, learning lunches, meetings, conferences, apprenticeships, videos, book readings.
learning object
The electronic representation of media, text, image, sound, or other data, or an aggregation of such pieces of data
into a cohesive unit of instruction, that can be delivered to a Web client.
LearningSpace 5.x
Refers to all versions of Lotus LearningSpace 5: (5 and 5.01).
Appendix B: Learning Management System Glossary 39
Live session
A session conducted using the Web in real-time (using the Lotus Virtual Classroom) where students and instructor
can simultaneously view a Whiteboard, share applications, and, if they have audio-visual components in place, see
and hear each other.
LMS (Learning Management System) Server
The server that manages the IBM Lotus Learning Management System Core operations.
LMS (learning management system)
A software package that supports the design and deployment of computer-based curriculums, as well as the ability
to register users in courses and keep records of their progress.
logon name
The name a user enters to log in to the IBM Lotus Learning Management System. Not to be confused with user ID.
LVC (Lotus Virtual Classroom) Server
A server that hosts Live sessions and Chat.
master layout
In the authoring tool, the design, properties, and objects that are preset for every page in a set of content pages or
assessments.
masters catalog
The service that lists and manages course masters.
masters manager
A person who creates classroom and learning event masters through the Administrator interface; a person who
manages the sum of learning content in the system.
matching string
An expression that identifies a user or group of users in an LDAP directory. For example, the string
*/Cambridge/IBM matches all ou=Cambridge,o=IBM entries in the LDAP directory; learningAdmins matches all
users in the group learningAdmins; and Arnold Schoenberg/Cambridge/IBM matches the user cn=Arnold
Schoenberg,ou=Cambridge,o=IBM.
40 IBM Lotus LMS Release 1 Content Guide
meta-data
Information about a course or its items. SCORM meta-data, which can be added to a course in the authoring tool,
are predefined tags that describe parts of a course in a uniform way that allows them to be cataloged and searched
for with consistent results across courses.
objective
What a student is expected to learn or achieve by completing a course or element of a course.
offering
An enrollable item made available through the offerings catalog. These include course offerings, curriculums,
learning events, certificates.
offerings catalog
The service that lists and manages offerings.
offerings manager
A person who creates offerings.
Offline Learning Client
A version of the client software used for working offline.
page
A screen that contains information or activities for students. Pages are created or imported into the authoring tool
and are delivered through the Learning Management System.
permission
The authority granted to users with a given user role to gain access to the IBM Lotus Learning Management System
features or functionality. Not to be confused with ACL.
Planner mode
A set of tools in the authoring tool that allows course developers to import courses, build course outlines, set up
objectives, and establish course sequencing and rollup rules.
profile
The IBM Lotus Learning Management System supports two distinct kinds of profile: course profiles and user
profiles.
Appendix B: Learning Management System Glossary 41
question
One assessment item, which receives a score when answered by the student.
question pool
A group of questions that are available for random placement in assessments.
Recorded Session
A Live session that is recorded for future playback.
resource
An assignable entity required for completing or accessing an offering. Resources can be finite or depletable. A finite
resource is a fixed resource with definable limitations, such as an instructor, projector, or classroom. A depletable
resource is a resource that can be reduced in number and quantity; that is, materials such as pencils, paper, and
chalk.
role
See user role.
rollup rule
In the authoring tool, determines how student results are tracked for multiple items in a course. Results from course
items are calculated (rolled up) into the results for each parent item, such as a topic or a main activity that contains
sub-activities. Results for parent items are calculated into the results for the course.
roster
As a verb, to add one or more user records to the IBM Lotus Learning Management System database. As a noun, the
set of user records in the database.
scheduled activity
Any activity that must be done at a specific time, such as (but not limited to) Live sessions.
scheduled offering
An offering with a start and end date that contains one or more learning events.
SCORM (Sharable Content Object Reference Model)
A set of standards that define a Web-based learning content aggregation model and run-time environment for
learning objects.
42 IBM Lotus LMS Release 1 Content Guide
self-enrollment
The process by which users can enroll in a course without administrative intervention.
sequencing
A model that defines the relative order in which learning objects are to be presented and the conditions under which
a learning object is selected or skipped in the presentation.
system event
An action in the IBM Lotus Learning Management System, such as enrolling a user in a course or modifying a
student progress record, that changes the system's state.
ToolTip
A message that the system displays when the cursor is on an icon or hot link. Otherwise known as hover or
mouseover help.
tracking
The capability that a learning management system provides to capture student progress and interaction data
produced by content for storage in, and subsequent retrieval from, a data store.
unscheduled offering
An offering with no start and end date, and no events. Self-paced offerings are unscheduled.
user ID
A string stored in the IBM Lotus Learning Management System database that uniquely identifies a registered user.
Not to be confused with logon name.