Work, Health, and Safety

2

Work, Health, and Safety

Environmental Site Guidelines
for Contractors

Contractor Induction Procedure

1 Download Induction Package from www.bmaus.com.au

2 Read and understand all contents

3 Refer any questions to:

Building Management Australia

Ph. 02 8356 7127

Attn. Operations Manager

4 Print Off all pages and keep with you whilst attending site.

5 Report to Building Manager (BM) before commencing any initial works

6 Initial Induction.

Bring with you:

-  your Downloaded Induction Package

Completed sign-offs on Pg 11 (marked in yellow)

-  Mark on the appropriate site plan ( Pg. 15-18) your proposed work area

-  Copy of your current PLI and WC Insurances

-  Copy of your Safe Work Method Statement ( SWMS)

-  Your Green ( or white ) card

7 Contractors must Report In daily to BM

8 Contractors must Report Out daily to BM or Security and return any keys issued.

2

Site Guidelines for Contractors

INDEX

Emergency Contact Numbers 3

Site Contact Information 3

Introduction 4

OHS Policy 4

Management of WHS 4

Induction 5

Personal Protective Equipment 5

Permit to Work 5

Safety Tags 5

Noise 6

Restricted Access Areas 6

Confined Spaces 6

Fall Hazards 6

Hazardous Materials 6

Safety Signage 6

Housekeeping 7

Plant, Tools and Equipment 7

Dangerous Goods and Hazardous Substances 8

Manual Handling 8

Sharps Management 8

First Aid 8

Emergency Preparedness and Evacuations 9

Reporting Hazards, Incidents and Accidents 9

Induction Checklist and Contractor Sign -Off . 10
Appendix

·  Emergency evacuation plans and procedures 11-18

·  Contractor Induction Site Rules and Signoff 19-20

2

Site Guidelines for Contractors

SITE EMERGENCY CONTACT NUMBERS

EMERGENCY (AMBULANCE, FIRE, POLICE) 000

AMBULANCE (Non-Emergency Transport) 000

FIRE 000

BUILDING MANAGEMENT 04024553336

CLEANERS 0402018506

ALCOHOL & DRUG INFORMATION 02 9361 8000

POISONS INFORMATION 13 11 26

SYDNEY HOSPITAL 02 9382 7111

EMERGENCY DEPT 02 9382 7008

SYDNEY SYDNEY COUNCIL 02 92659333 (Any time)

STATE EMERGENCY SERVICES 13 25 00

SYDNEY WATER EMERGENCY SERVICE 13 20 90

ELECTRICITY EMERGENCY SERVICE 13 13 88

GAS EMERGENCY SERVICE (AGL) 13 19 09

YOUR SITE CONTACTS ARE...

Building Manager

Strata Manager

Name Octavio Zamora John Sarraf

Mobile 0424553336

2

Site Guidelines for Contractors

INTRODUCTION

BMA is committed to ensuring that WHS is managed so as to ensure that the rights of everyone to a safe working environment are respected and maintained. This is regardless of whether they are our employees, employees of contractors, visitors to the property or visitors potentially affected by any works onsite.

These Contractor Site Guidelines have been developed and outline the requirements for contractors undertaking work in or on behalf of The Owners Corporation of SP86180.

WH & S POLICY

BMA is committed to the prevention of injury and illness in the workplace through the development and maintenance of a safe and healthy work environment with an emphasis on preventing accidents and work related illnesses.

Whilst recognizing BMA's legal duty to ensure the health and safety of employees and non-employees in the workplace, BMA aims to achieve higher standards than the minimum stipulated by current legislation.

BMA is committed to promoting and supporting a consultative process between employees, their representatives and management on matters affecting their health and safety.

Employees are not expected to conduct work, which they reasonably consider to be unsafe.

Where a work related injury or illness occurs BMA is committed to providing occupational rehabilitation to facilitate recovery and early safety return to work.

BMA seeks to achieve WHS in the workplace by:

·  Providing and maintaining safe equipment, systems of work and access to and from the workplace;

·  Making and monitoring arrangements for safe use, handling, storage and transport of equipment and substances;

·  Maintaining the workplace in a safe and healthy condition with adequate facilities for employee welfare;

·  Providing information, training and supervision for all employees enabling them to work in a safe and healthy manner;

·  Maintaining information and records relating to employees' health and safety.

MANAGEMENT OF WH & S

BMA is accountable for the health and safety performance of their contractors. This responsibility includes:

·  Informing the contractor of any hazards likely to be encountered when carrying out the work.

·  Ensuring the contractor has been inducted and issued with a valid Induction Card prior to the commencement of work.

·  Issuing Permits to Work for hot works, confined space entry, excavation works and other works identified as requiring such permits.

·  Establishing and maintaining communication with the contractor as and when required.

·  Monitoring contractors to ensure work is conducted in a safe manner.

Contractors, sub-contractors and their employees are responsible for ensuring:

·  Adherence to BMA WHS&E procedures as outlined in this document, all statutory requirements and their own policies and procedures.

·  Supervision and training of employees.

·  Contact with the Building Manager or other BMA representative is made on arrival to the building / buildings.

2

Site Guidelines for Contractors

Prior to the commencement of work, contractors are required to identify WHS hazards associated with the work and appropriate control strategies. Depending on the type of work the contract entails, contractors may be requested to complete a Tender/Contractor WHS Questionnaire and provide supporting documentation detailing the management of WHS within their business. The contractor may also be requested to submit a WHS plan for the works. The Building Manager or other BMA representative will indicate whether this is relevant. Further information on BMA WHS&E procedures is located in the WHS&E Manual for the Strata Plan.

INDUCTION

Prior to the commencement of work, all contractors shall attend a site induction that covers:

·  Review and explanation of the WHS&E Site Guidelines

·  On-site hazards and site specific WHS&E information

This induction will be revisited in the event of a change in contractor's representative or a significant change in the operating conditions within the property.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

The contractor shall:

·  Supply PPE appropriate for the WHS hazards encountered.

·  Supervise the use and maintenance of this PPE.

·  Ensure all PPE complies with the relevant Australian Standards.

·  Ensure that PPE is worn in accordance with signs in the property e.g. designated hearing

Protection areas.

PERMITS TO WORK

Permits to work shall be obtained prior to undertaking the following:

1.  Hot work conducted outside any designated hot work area

2.  Confined space entry

3.  Excavation work

4.  Work likely to affect fire systems (Norms Impairment notice to cover)

5.  Other works identified by BMA management

On completion or suspension of the works, these permits shall be returned to the Building Manager.

SAFETY TAGS AND ISOLATION PROCEDURES

No work shall be carried out on any of the Owners Corporation equipment without first ensuring that all energies have been disconnected and secured. Isolation shall occur in the following circumstances:

·  When machinery/plant is undergoing repairs or requires repairs.

·  Where building work may affect electrical supplies or switchgear.

·  Where any person may be in danger of injury from exposure to energy sources or stored energies during a maintenance operation or due to equipment faults.

·  Under the supervision of the Building Manager or Operations Manager.

2

Site Guidelines for Contractors

NOISE

Noisy works are not permitted Monday to Friday before 8am and after 5pm.

The Building Manager shall be informed of any anticipated noise levels that may affect residents, employees, tenants or the general public.

RESTRICTED ACCESS AREAS

Areas throughout the building posing OHS risks have been defined as restricted access areas and where practicable, they have been locked. These areas may include plant and equipment rooms, roofs and cleaners rooms. Access to these areas shall be arranged through the Building Manager.

CONFINED SPACES

Under no circumstances shall confined spaces be entered without the authorization of the Building Manager and the issuing of a Permit to Work for confined space entry.

All work in confined spaces shall be in accordance with the Australian Standard 2865 Safe working in a confined space.

FALL HAZARDS, HIGH LEVEL ACCESS AND ROOF WORK

Areas below work being conducted at a height shall be roped off or barriers positioned with appropriate signage displayed to protect the safety of others.

Where the risk of falling is identified appropriate control strategies shall be implemented and these control strategies shall be in accordance with relevant statutory requirements. Staff shall be trained in the selection, use and maintenance of fall arrest and prevention devices.

No material shall be thrown, dropped or left unsecured from/on elevated levels.

HAZARDOUS MATERIALS

There is an asbestos and PCB management plan in place and a Hazardous Materials Register located with Building Management that details the location and condition of such materials.

Any work on hazardous materials shall only be undertaken by an appropriately licensed person and in compliance with statutory requirements.

If any asbestos or asbestos-like material is found or suspected, work shall cease immediately and the Operations Manager shall be notified.

SAFETY SIGNAGE

All safety signs, notices and instructions displayed on-site shall be adhered to.

Any safety signage required to be displayed as part of the works shall comply with the Australian Standard 1319 Safety signs for the occupational environment.

2

Site Guidelines for Contractors

HOUSEKEEPING

Work areas, stairways, passages and emergency exits shall be maintained in a clean and safe state. If required, the contractor shall barricade off work areas and display appropriate warning signage.

Owners & builders are responsible for cleaning the lift(s) and corridors by 5pmevery day (not 5:01pm or 5:30pm - at 5pm they must be clean). If you don’t, we will arrange cleaning at the owner’s or builder’s expenses.

Electrical extension leads shall at all times be kept clear of the floor and shall not obstruct walkways or stairs.

It is the contractor's responsibility to maintain their materials, tools and other equipment in an orderly manner on-site.

The contractor shall remove waste resulting from the contractor's activities.

PLANT, TOOLS AND EQUIPMENT

The contractor shall be responsible for ensuring:

Employees required to use plant, tools and equipment are trained and competent in their use and where appropriate, hold relevant certification.

·  All plant, tools and equipment are maintained and used in a safe working manner, complying with appropriate statutory requirements for the safe operation of plant.

·  The Owners Corporation plant, equipment or services are not used without permission from building management or a representative of the Owners Corporation.

Plant Rooms

·  Housekeeping standards are to be adhered to and plant rooms shall not be used for storage. Storage of combustible or hazardous material is strictly prohibited in the plant rooms and back of house areas. In an event of any such storage becoming an unavoidable circumstances prior permission must be sorted from the Building Manager or the Operations Manager. The chemicals and materials must be stored in a bonded area with proper signage that meets Australian Standards.

There is a first aid kit located in building managers office.

Building Maintenance Units

·  Shall only be installed and used by competent personnel.

Lifting Equipment

·  Lifting equipment loads shall be within the load bearing capacity of the equipment.

Machines and Safety Guards

·  Exposed and hazardous machinery parts shall be guarded and comply with the Australian Standard 4024 Safeguarding of machinery.

Batteries

·  Emergency eye wash facilities are in close proximity to batteries.

Welding Equipment

·  A Permit to Work for hot works shall be issued for any welding conducted outside designated hot work areas.

·  Gas cylinders used for oxy-acetylene or oxy-LPG welding must be securely fixed in an appropriate trolley and kept upright at all times.

·  The above-mentioned welding equipment shall be fitted with flashback arresters.

Electricity, Electrical Equipment and Hand Tools

·  Where practical, electrical shall be isolated prior to work commencing. In the event that isolation is not practical or there is the risk of contact with live parts, a risk assessment shall be conducted. As a minimum, risk control strategies shall include the provision of protective equipment such as insulated tools and gloves as well as the presence of a competent assistant.

2

Site Guidelines for Contractors

·  Electrical equipment shall be tested and tagged by a licensed electrician and fitted with earth leakage devices.

Compactors

·  Under no circumstances shall a compactor be entered (this may not be appropriate e.g. servicemen repairing jammed compactor).

Vehicles, Mobile Equipment, Mobile Scaffolding, Forklifts, Elevating Work Platforms, Scissor Lifts, Boom Lifts and Cherry Pickers

·  Load bearing capacities shall be adhered too at all times.

·  As far as practicable, loads shall not be suspended or travel over people below.

·  Loads being transported shall be restrained.

·  Scaffolding shall comply with Australian Standard 1576 Scaffolding; be erected, maintained and dismantled by suitably qualified scaffolder if the height exceeds 4 metres; have edge protection; safe access and egress; be inspected and marked by a suitably qualified scaffolder before use, after any alteration or at intervals no greater than 30 days.

·  Compressed Air

·  Eye protection shall be worn.

·  Ladders: All ladders brought on-site shall comply with the Australian/New Zealand Standard 1892 Portable ladders.

DANGEROUS GOODS AND HAZARDOUS SUBSTANCES (DGHS)

Where DGHS are required to be used, stored or handled on-site, the contractor shall be responsible for: