Work for the Dole Activity Proposal Guide

Work for the Dole Activity Proposal Guide

Purpose of this Guide

To provide guidance to Corps Officers, site managers and Divisional Secretaries involved with requesting, negotiating or approving Work for the Dole placements and theHost Agreements. This guide supplements but does not replace the Work for the Dole Handbook that appears on SArmy [to be entered - new site link].

The Salvation Army engagement with Work for the Dole (WfD) is similar across the many TSA sites;but not exactly the same. However, the differences are substantial enough to require considerable time to review each host agreement at the Division and Volunteer Resource level. In an effort to simplify and speed up the review and approval process, we have assembled some standard wording for the key fields in the WfDActivity Proposals which are then submitted to the Department of Employment by WfD Coordinators. Please be aware that the standard wording may need to be tailored to account for variations in the activity orparticular jobseekers, as well as the individual interpretations WfD Coordinators (and jobactives) have of the WfD Guidelines.Please don’t hesitate to contact the Volunteer Resources Team and your region’s WfD Coordinatorto assist.

Work for the Dole Activity Proposal

The Activity Proposal documents the activities, requirementsand number of places you are offering at your site. This formis used to collate the information on the activity so jobactives can find the most appropriate and right number of jobseekers to fill your WfD places. The information contained in thisform is lodgedvia the Department’s WfD portal by the WfD Coordinator in your region. Jobactives will thenapply for these activities based on their caseload of jobseekers and their ability to fulfil the places.

Please note that Proposal forms vary slightly amongst WfD Coordinators but under the agreement from the Departmentall forms will need the same basic information. The following tables outline this standard information required. It is suggested that this version is provided to the WfD Coordinator in your region to ensure they have all the information needed to lodge on the Department’s WfD online portal.

Work for the Dole Activity Proposal Form

SECTION 1 – ORGANISATION DETAILS
Part A: Work for the Dole Coordinator Details
Work for the Dole Coordinator Name
Region
Address
State/Territory / Postcode
Contact Name
Telephone / W) / M)
E-mail
Part B: Jobactive Lead Provider Details
These details may not be known until this proposal is lodged with the Department of Employment
Organisation Name
Organisation Address
State/Territory / Postcode
Contact Name
Telephone / W) / M) / Fax)
E-mail
Type of Activity
For group activities, TSA’s ‘Work for the Dole Group-based Activity Proposal’ form must be completed and approved by the Divisional Board before this form can be started. Individual activities only need this form completed. / Group ☐ / Individual ☐
Is the Host Organisation Related Entity
Answer yes only if EPlus is the WfD coordinator / Yes ☐ / No ☐
Is this an Overarching Activity? / Yes ☐ / No ☐
Part C: Host Organisation Details
Host Organisation Name / The Salvation Army [enter your state here] Property Trust
(Corps name, The Salvation Army)
ABN / Select the appropriate ABN for your state
Victoria 64 472 238 844
South Australia – 13 320 346 330
Tasmania – 94 917 169 560
Northern Territory – 65 906 613 779
Western Australia - 25 878 329 270
Organisation Description / Not for Profit
Which is defined by DHHS as an organisation established through a specific piece of Commonwealth or State / Territory legislation that empowers them to enter into legally binding contracts to undertake the activity
Address / Address of Corps or where the WfD activity is taking place
State/Territory / Postcode
Contact Name
Telephone / W) / M) / Fax)
E-mail
SECTION 2 –WORK FOR THE DOLE ACTIVITY PROPOSAL INFORMATION
Part A: Proposed Work for the Dole Activity
Name of Proposed Activity / This field is the title of the activity only. Each of the following activities/roles are detailed in the Activity Detail section.
Thrift Shop assistant
Warehouse assistant
Receptionist / Administrations / General Assistant
Kitchen hand
Gardening assistant
Cleaner
Expected Start Date / Proposed End Date / Should be 6 months after expected start date
Activity ID / The WfD Coordinatorwill provide the 8 digit code generated by the WfD system / Activity Duration / Six months
Number of placements needed to complete this Activity / What is the Supervisor Job seeker ratio? / Number of supervisors : number of job seekers
Working with Children Check
Refer to the VR Integrity Check Matrix and consult your Division
Yes ☐ No ☐ / Police Check
Refer to the VR Integrity Check Matrix and consult your Division
Yes ☐ No ☐ / Number of hours per week / Option is usually 15 or 25 hours depending on the jobseeker’s requirements and circumstance
Supervisor / Name and contact phone number
Days and Times of Operation / Negotiable during the opening hours of:

• Day(s), time(s)

PPE Required / The Provider to supply:

• Generally the provider leaves the host to supply PPE and allocates budget in the Host agreement.

The Host to supply:

• Generally supplies all the PPE e.g. gloves, boots, safety glasses required for the role. PPE expenses are to be listed in the activity budget.

Location of Activity / Site name and address
Activity Description: Please describe your Work for the Dole Activity, including specific goal or deliverable for a group activity. What are the Activity outputs and main tasks of the Activity, including the work skills job seekers will learn?
For suggested wording please see the Activity Descriptions section below
What is the placement objective: benefit to the jobseeker
Suggested wording:

• Improve the work-readiness of jobseekers
• Improve and enhance communication skills, motivation and dependability
• Provide an opportunity to build confidence and be part of a team
• To be able to work independently and develop skills that help them secure employment

What types of training may be required and will result in benefitting job seekers undertaking this Activity?
For suggested wording please see the Activity Descriptions section below
What is the community benefit of this proposed Activity?
For suggested wording please see the Activity Descriptionssection below
Activity Supervision Requirements
For suggested wording please see the Activity Descriptions section below
Activity Equipment Requirements
For suggested wording please see the Activity Descriptions section below
Physical Requirements
This section informs the initial risk assessment and may help with assessing PPE and / or training requirements
Task / Performed frequently / Performed sometimes / Never / Rarely performed
More than 2 hrs in a day or continually for 30 mins / Less than 2 hours in a day / Infrequent use / activity
Sitting (extended periods)
Walking / standing
Driving car / utility / tractor / truck / bus
Remove vehicle that is not applicable
Lifting / carrying duties (light) <10 kg
Lifting / carrying duties (light) >10 kg
Pushing / pulling tasks (light) <10 kg
Pushing / pulling tasks (light) >10 kg
Chopping / Digging tasks
Bending / kneeling requirements
Climbing (stairs, ladders / scaffold)
Remove the climbing that is not applicable
Handling grease / oils
Exposure to dust / dirt / hazardous materials
Exposure to chemicals and / or detergents
Stress – difficult customers
-Tight deadlines
Exposure to hot / cold temperatures
Exposure to noise / required to wear hearing protection
Other
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Work for the Dole Activity Proposal Guide

Activity Descriptions

The following table provides standard wording for the roles most frequently available in WfD programs throughout TSA. These blocks of text include descriptions from several WfD Host Agreements. So please feel free to add or remove phrases that aren’t relevant to your situation. That being said, standard wording can be processed and approved more quickly at DHQ. Calculations that support the indicative budget are found in the section “The Budget”

Activity Description / Activity Supervision Requirements / Activity Training Requirements / PPE required / Activity Equipment Requirements / Benefit to the Community
Thrift Shop Assistant
Indicative budget $850 / Participants will participate in the retail operations of the store that provides welfare support to the public in need and assist The Salvation Army, deliver this vital service.
-Customer service / point of sale
-Accurately record customer queries
-Manage inventory and control
-Price, sort and tag
-Assist in rotating stock and distribute in appropriate store space
-Clean (e.g. vacuum, dust, clean amenities, etc.)
-Assist with moving furniture in store
-Assist in merchandising and display of stock
-Receive donations
-Operate cash registers and provide correct change
-Operate eftpos machine / Store manager and other staff available to train, guide and support participants in the operation of a retail business in readiness for employment. / On the job training
-workplace health and safety
-Volunteer code of conduct and Zero Tolerance
-correct use of cash registers and merchandising / Disposable gloves
Dust mask
Apron / Participants to dress in neat clothing (collared shirt, pants and enclosed shoes) but where participants do not own such items, we would like to organise distribution of appropriate clothing/ shoes. / All profits from the sale of goods at the store contributes to invaluable community programs and support through the Salvation Army.
A core value of the Salvation Army is to support the basic needs of individuals and communities.
Warehouse Assistant
Indicative budget $850 / To develop skills to perform a range of warehousing tasks under supervision which may encompass:
-Sort donated stock items
-Clean donated stock items (e.g. shoes, bags and toys) prior to packing
-Bag up and weighing 10kg bags of rags
-Complete customer orders
-Operate rag cutting machine
-Price donated items
-Use a price tagging gun
-Sort and pack donated goods including clothes, linen, books, shoes, toys and bric-a-brac
-Record customer queries accurately / Warehouse manager and other warehouse staff available to train, guide and support participants in warehouse operation in readiness for employment / On the job training
-workplace health and safety
-Volunteer code of conduct and Zero Tolerance
-equipment safety training / Gloves
Steel capped boots
High visibility safety vest / Participants to dress in sturdy clothing (long-sleeved shirt, full length pants and enclosed shoes).Where participants do not own such items, The Salvation Army could provide appropriate clothing and shoes. / The activity will provide much needed support to a not for profit organisation in a position that is not currently funded.
This assistance will generate funds from the sale of goods in the opportunity shop allowing the Salvation Army to assist individuals and families experiencing personal or financial hardship.
Receptionist / administration / general assistant
Indicative budget $850 / -answer phones
-file
-do reception duties (more information required guide visitors to the correct room, )
-prepare documents, enter and retrieve data using current computer packages
-photocopy
-stock the food pantry
-process food donations
-Respond to or redirect emails to the appropriate personnel
-Use bulk SMS online application to deliver reminders etc.
-Update site calendar online as required
-Prepare and collate materials needed for programs/courses/sessions as required
-Store, organise and archive materials from programs
-Keep personal work areas tidy and organised
-Monitor and immediately report any health and safety concerns to supervisor / Corps Officer / Site manager available to train, guide and support participants in office administration skills, phone skills, computer skills in readiness for employment / On the job training
-workplace health and safety
-Volunteer code of conduct and Zero Tolerance
-Training on office software (Word processing, spreadsheet and PowerPoint) and computer / Participants to dress in neat clothing (collared shirt, pants and enclosed shoes). Where participants do not own such items, The Salvation Army could provide appropriate clothing and shoes. / Help with the administration and welfare function of the local Salvation Army
A core value of the Salvation Army is to support the basic needs of individuals and communities.
Kitchen Hand
Estimated budget $800 / -Receive order for tea/coffee from other workers or clients at the site and serve
-Ensure food on the bench is wrapped
-Keep kitchen clean
-Prepare required morning tea for groups using the site
-Assist with unpacking food from food pick-up and delivery as requested by Supervisor
-Monitor and rectify any health and safety concerns within the premises
-Assist with preparing, cooking serving meals to participants in congregational activities or community feeding programs as directed by the Kitchen Supervisor / Experience in:
serving customers
food handling
working in kitchen / On the job training
-workplace health and safety
-Volunteer code of conduct and Zero Tolerance
-food handling
-tool and equipment safety training / Disposable gloves for hygiene
Oven mitts / Participants to dress in long-sleeved shirt, full length pants and enclosed flat rubber-soled shoes).Where participants do not own such items, The Salvation Army could provide appropriate clothing and shoes. / A core value of the Salvation Army is to support the basic needs of individuals and communities.
Gardening Assistant
Estimated budget $800 / -Prepare the garden as required in conjunction with the host site management
-Clean up the site and remove all potentially hazardous materials
-Plant, prune and weed garden beds
-Distribute mulch
-Construct and maintain worm farms/compost heaps
-construct of pathways using local gravel and other materials
-Identify vegetable / herb varieties
-Mow grassy areas
-Cut overgrown plants around fences and trees
-Remove moss from grounds
-Care of vegetable beds including; weed, water and control of pests.
-Care and maintain tools and equipment including playground equipment and toys
-Pick up any litter
-Empty communal bins / ashtrays on a regular basis
-Clean and tidy BBQ
-Sweep/blow clean all pathways and concrete areas
-Regularly wash slides and playground
-Monitor and rectify any health and safety concerns within the premises / Site manager / garden supervisor available to train, guide and support participants to plan, implement and manage a project, gain confidence, self-esteem and self-respect. Introduction to basic tools, ability to identify and plan basic modifications to work sites, identify and purchase the most appropriate tools required for the project, identify any WHS concerns in the workplace and an introduction to work ethics and be confidence to participate in community activities. / On the job training
-workplace health and safety - including manual handling
-Volunteer code of conduct and Zero Tolerance
-Tool / equipment safety training
-Basic horticulture / Sturdy gardening gloves
Sturdy shorts or long pants
Steel capped boots
Hat,
Sunscreen,
and Long-sleeved shirt for sun protection.
Own water bottle to prevent dehydration / Basic tools and equipment required to plant, prune, cultivate plans and repair playground and garden equipment
Mulch
Gravel or other paving materials
Worm farm materials
Compost materials
Vegetables and herb seeds / seedlings / Providing vegetables to the Corps and local community.
A core value of the Salvation Army is to support the basic needs of individuals and communities.
Cleaner
Indicative budget $800 / Perform cleaning duties at the host site required in specified locations:
Kitchen:
-Wash dishes
-Dust
-organise the storage
-defrost the refrigerator
-keep benches free of clutter
-empty and clean all bins
-Clean floors and pressure mats.
Office areas:
-vacuum carpet or mop floors
-wipe desks
-empty bins
-wipe computer screens and white boards
-dust
-Clean windows (inside and out), sills and skirting boards etc.
Foyer:
-Wipe all tables and chairs
-Clean glass areas (inside and out), sills, walls and skirting boards
-wipe desks
-clean monitor screens
-empty bins
-sweep and mop floors
Bathroom/toilet areas:
-Clean toilet bowls inside and out
-Clean urinals and ensure urinal cakes are present
-Clean all basins
-Polish mirrors
-Refill soap dispensers, paper towels & toilet rolls
General interior of the building:
-Vacuum
-Clean carpets,
-Sweep / mop
-Dust
-Clean / wipe walls
-Remove cobwebs etc.
Equipment at the host site:
-including, but not limited to: BBQ, trolleys, bins and exterior signage
-Monitor and rectify any health and safety concerns within the premises / Corps officer / Site manager available to train, guide and support participants to complete cleaning duties / On the job training
-workplace health and safety - including manual handling
-Volunteer code of conduct and Zero Tolerance
-MSDS for use of chemical cleaners
-Equipment safety / Gloves
Mask
Boots / Vacuum
Mops / buckets
Brooms
Cleaning chemicals
Brushes
Clothes / sponges / A core value of the Salvation Army is to support the basic needs of individuals and communities.
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Work for the Dole Activity Proposal Guide

The Host Agreement