1

Word Cheat Sheet

1

Lesson 1

1

Properties

  1. File > Info
  2. To view all properties, click on the Show All Properties link beneath the properties

Password Protect

  1. File > Info > Protect Document > Encrypt with Password
  2. Type in a password, click ok, and reenter the password

Saving

Keyboard shortcut Control S

  1. File > Save or Save As
  2. Choose the location of the file by clicking the folder and then type the name of the file in the File Name box
  3. Click Ok

Save As A Different File Type

  1. File > Save As
  2. Choose the location of the file by clicking the folder and then type the name of the file in the File Name box
  3. Click on the drop down arrow beside the Save As Type box and choose the type of file you want to create

Header

  1. Insert > Header & Footer Group > Header
  2. Choose the Blank Option
  3. Type your text in the header
  4. Click on the Red Close Header and Footer command on the Header and Footer Tools Design ribbon

Template

  1. File > New
  2. Scroll down to view templates or search for a template using the Search bar located at the top of the screen

Minimize/Maximize White Space

  1. Move your cursor to the bottom of the document so that it is hovering over the edge of the page
  2. The cursor will change to a white box with an arrow pointing downwards and a white box with an arrow pointing upwards
  3. Double click to minimize white space
  4. Double click to maximize white space

1

Lesson 2

1

Views

  1. View > Views Group > Click on the desired view

Customize Ribbon

  1. File > Options > Customize Ribbon > Click on commands that you want to add to the ribbon

Zoom

  1. View > Zoom Group > Zoom Command

Split

  1. View > Window Group > Split Command
  2. To remove the split, go to View > Window Group > Remove Split Command

Go To

Keyboard shortcut Control G

  1. Home > Editing Group > click on the drop down arrow beside find
  2. Click on Go To

Find

Keyboard shortcut Control F

  1. Home > Editing Group > Find command
  2. The Navigation Task Pane will appear
  3. Type the word(s) you are searching for in the search box

Replace

Keyboard shortcut Control H

  1. Home > Editing Group > Replace Command
  2. In the Find What box, type the text that you want to replace
  3. In the Replace With box, type the new text that you want to replace the old text with
  4. Click replace to replace one word or replace all to replace all occurrences of the word

Replace (Formatted)

  1. To format the replaced word, click on More on the bottom left hand corner of the Find and Replace dialog box
  2. Click on the Format button
  3. Choose Font
  4. Make any changes that you want to the replaced word
  5. Click Replace or Replace All to make your changes
  6. If you have to replace something else and do not want there to be any formatting, click on the “No Formatting” button at the bottom of the Replace dialog box

Copy

  1. Home > Clipboard Group > Copy

Cut

  1. Home > Clipboard Group > Cut

Paste

  1. Home > Clipboard Group > Paste

Clipboard

  1. Home > Clipboard Group > Click on the dialog box launcher (arrow pointing downward at the bottom right corner of the group

Ruler

  1. View > Show Group > click on the checkbox beside Ruler

Gridlines

  1. View > Show Group > click on the checkbox beside Gridlines

Navigation Pane

  1. View > Show Group > click on the checkbox beside Navigation Pane

1

Lesson 3

1

Font

  1. Home > Font Group > Font drop down arrow

Font Size

  1. Home > Font Group > Font Size drop down arrow

Text Effects

  1. Home > Font Group > Text Effects command

Bold

Keyboard Shortcut Control B

  1. Home > Font Group > Click on the Bold command

Italics

Keyboard Shortcut Control I

  1. Home > Font Group > Click on the Italics command

Underline

  1. Home Ribbon > Font Group > Click on the Underline Command
  2. To change the Underline style, click on the downward pointing arrow beside the underline command
  3. To change the color of the underline, click on the downward point arrow beside the Underline command and choose Underline Color

Strikethrough

  1. Home > Font Group > Click on the Strikethrough command

Subscript

  1. Home > Font Group > Click on the Subscript command

Superscript

  1. Home > Font Group > Click on the Superscript command

Small Caps

  1. Home > Font Group
  2. Launch the Font dialog box by clicking on the dialog box launcher at the right hand corner of the group
  3. Click on the checkbox beside Small Caps

Change Case

  1. Home > Font Group > Click on the Change Case command
  2. Choose what you want to change it to

Highlighter

  1. Home > Font Group > Click on the downward pointing arrow beside the Text Highlight Tool
  2. Choose the highlighter color

Style

  1. Home > Styles Group > click on the downward pointing arrow (More Button) to the right of the styles to view all of the styles
  2. Click on the style of your choice

Style (Modify)

  1. Home > Styles Group > Launch the Styles dialog box by clicking on the dialog box launcher at the right hand corner of the group
  2. Click on the Manage Styles button at the bottom of the Styles dialog box
  3. Click on the Modify button on the Manage Styles dialog box

WordArt

  1. Insert > Text Group > Click on the WordArt command
  2. Choose the desired effect
  3. To modify the WordArt:
  4. Drawing Tools Format Ribbon > WordArt Styles Group
  5. Adjust the text Fill, Outline, and Effects

Format Painter

  1. Home > Clipboard Group > Format Painter
  2. Click on the command one time to in order to copy the formatting to one item
  3. Double click on the command in order to copy the formatting to multiple items

Clear Formatting

  1. Home > Font Group > Click on the Clear Formatting command

1

Lesson 4

1

Indents

  1. Home > Paragraph Group > Launch the Paragraph dialog box by clicking on the dialog box launcher at the bottom right hand corner of the group
  2. Make sure that you are on the Indents and Spacing Tab (at the top)
  3. Adjust the left and right indent numbers

First Line Indent

  1. Home > Paragraph Group > Launch the Paragraph dialog box by clicking on the dialog box launcher at the bottom right hand corner of the group
  2. Make sure that you are on the Indents and Spacing Tab (at the top)
  3. Under Special , click on the drop down arrow and choose First Line
  4. Adjust the indent by changing the number below the By box.

Hanging Indent

  1. Home > Paragraph Group > Launch the Paragraph dialog box by clicking on the dialog box launcher at the bottom right hand corner of the group
  2. Make sure that you are on the Indents and Spacing Tab (at the top)
  3. Under Special , click on the drop down arrow and choose Hanging
  4. Adjust the indent by changing the number below the By box.

Negative Indent

  1. Home > Paragraph Group > Launch the Paragraph dialog box by clicking on the dialog box launcher at the bottom right hand corner of the group
  2. Make sure that you are on the Indents and Spacing Tab (at the top)
  3. Under the Indentation section, in the left or right box, type a – (negative sign) before the number

Horizontal Alignment

  1. Home > Paragraph Group > choose the option that you desire
  2. Align Left:
  3. Align Center:
  4. Align Right:
  5. Justify:

Vertically Center On a Page

  1. Page Layout > Page Setup Group > Launch the Page Setup dialog box by clicking on the dialog box launcer at the bottom right hand corner of the group
  2. Click on the Layout tab at the top of the dialog box
  3. Under the Page section, click the drop down arrow besidre vertical alignment and change it to the desired alignment

Paragraph Shading

  1. Home > Paragraph Group > Click on the Shading Command

Paragraph Border

  1. Home > Paragraph Group > Click on the Borders command
  2. Choose how you want the border to display
  3. To view more options for the border (border setting, border style, border color, border width) click on the drop down arrow beside the border and click on Borders and Shading… at the bottom of the menu

Line Spacing

Keyboard shortcut:

Single space-Control 1

Double space –Control 2

1.5 space – Control 5

  1. Home > Paragraph Group > Click on the Line and Paragraph Spacing command
  2. To change the line spacing to other options , go to Home > Paragraph group > Launch the Paragraph dialog box using the dialog box launcher at the bottom right hand corner of the group
  3. Under Line Spacing, click on the drop down box and choose the necessary option
  4. Under the At box, adjust the amount of spacing that is needed

Before and After Spacing

  1. Home > Paragraph Group > Launch the Paragraph dialog box by clickin g on the dialog box launer at the bottom right hand corner of the group
  2. Change the numbers in the Before box to adjust the spacing before a paragraph
  3. Change the numbers is the After box to adjust the spacing after a paragraph

Bulleted List

  1. Home > Paragraph Group > Click on the Bullets Icon
  2. To change the style of the bullet, click on the downward pointing arrow beside the bullet icon and choose a option in the bullet library or click on Define New Bullet
  3. If you choose Symbol, change the font to Wingdings or Webdings to find an appropriate symbol
  4. If you choose picture, locate an image stored on your computer or on the Internet
  5. To adjust the Indent spacing of a the bulleted list (spacing between the bullet and the accompanying text), right click on the bulleted item and click on Adjust Lists Indents from the shortcut menu
  6. To create a sub-bullet (demote an item), click on the bullet, then click on the Increase Indent Icon
  7. Home > Paragraph Group
  8. To move a sub-bullet so that it is a main bullet (promote an item), click on the bullet, then click on the Decrease Indent Icon
  9. Home > Paragraph Group

Numbered List

  1. Home > Paragraph Group > Click on the Numbering Icon
  2. To change the style of the numbers, click on the downward pointing arrow beside the Numbering icon and choose a option in the library
  3. To promote and demote numbered items, go to Home > Paragraph Group > choose the Increase Indent or Decrease Indent commands

Tabs

  1. Home > Paragraph Group > Launch the Paragraph dialog box by clicking on the dialog box launcher at the bottom right hand corner of the group
  2. Click on the Tabs button at the bottom left hand corner the Paragraph dialob box
  3. The Tabs dialog box should now be open
  4. Type the number in the Tab stop position box
  5. Under alignment, choose what type of tab you want to set
  6. Under leader, choose the type of leader that you want (if you need one at all)
  7. Click on the set icon.
  8. To delete all of the tabs, choose Clear All.
  9. If you need to delete one tab, click on the number that appears below the tab stop position box and click on the Clear button.

1

Lesson 5

1

Margins

  1. Page Layout > Page Setup Group > Margins Command
  2. To do custom margins, launch the Page Setup Dialog box by clicking on the dialog box launcher in the bottom right hand corner of the group

Page Size

  1. Page Layout > Page Setup Group > Size

Orientation

  1. Page Layout > Page Setup Group > Orientation

Breaks

  1. Page Layout > Page Setup Group > Breaks
  2. Choose Continuousto balance columns
  3. Choose Columnsto make text move on to the next column

Hyphenation

  1. Page Layout > Page Setup Group > Hyphenation

Line Numbers

  1. Page Layout > Page Setup Group > Line Numbers

Nonbreaking Space

  1. Insert > Symbols Group > Symbol
  2. From the menu, choose More Symbols
  3. Click on the Special Characters Tab
  4. Choose Nonbreaking Space

Keep Lines Together

  1. Home > Paragraph Group > Launch the Paragraph dialog box
  2. Click on the Line and Page Breaks tab in the dialog box
  3. Click on the checkbox beside Keep Lines Together

Columns

  1. Page Layout > Page Setup Group > Columns
  2. Choose More Columnsat the bottom of the menu to access all of the column options

Insert Blank Page

  1. Insert > Pages Group > Blank Page

1

Lesson 6

1

Table by Dragging

  1. Insert > Tables Group > Table
  2. Move your mouse of the grid and choose how many rows and columns are need, then click

Table Dialog Box

  1. Insert > Tables Group > Table
  2. Click on Insert Table at the bottom of the menu

Draw Table

  1. Insert > Tables Group > Draw Table
  2. Hold the mouse down and drag to create a square
  3. Use the mouse to draw lines for columns and rows within the table

Quick Table

  1. Insert > Tables Group > Quick Table
  2. Choose the table you like

Table Style

  1. Table Tools Design > Table Styles Group > Select a Style
  2. To change the Table Style Options go to Table Tools Design > Table Styles Option Group > click on the appropraite Checkboxes

Table: Resize Columns/Rows

  1. Table Tools Layout > Cell Size Group
  2. To change the row height, type a number in the box beside Height
  3. To change the column width, type a number in the box beside Width

Table: AutoSum

  1. Table Tools Layout > Data Group > Formula

Table: Autofit to Contents

  1. Table Tools Layout > Cell Size Group > AutoFit > AutoFit to Contents

Table: Cell Alignment

  1. Table Tools Layout > Alignment Group > Choose one of the alignment options

Table: Sorting

  1. Select the text that you want to sort
  2. Table Tools Layout > Data Group > Sort

Table: Merge Cells

  1. Select the cells that you want to merge
  2. Table Tools Layout > Merge Group > Merge Cells

Table: Split Cells

  1. Click in the cell that you want to split
  2. Table Tools Layout > Merge Group > Split Cells

Table: Cell Margins

  1. Table Tools Layout > Alignment Group > Cell Margins

Table: Text Direction

  1. Table Tools Layout > Alignment Group > Text Direction

Table: Convert Table to Text

  1. Table Tools Layout > Data Group > Convert to Text

Table: Convert text to Table

  1. Select the text
  2. Insert > Tables Group > Table > Insert Table

Table: View Gridlines

  1. Table Tools Layout > Table Group > View Gridlines

Table: Borders

  1. Table Tools Design > Borders Group > Borders

Table: Shading

  1. Table Tools Design > Table Styles Group > Shading

1

1

Before and After Spacing, 5

Bold, 2

Breaks, 6

Bulleted List, 5

Change Case, 3

Clear Formatting, 3

Clipboard, 2

Columns, 6

Copy, 2

Customize Ribbon, 1

Cut, 2

Draw Table, 6

Find, 2

First Line Indent, 4

Font, 2

Font Size, 2

Format Painter, 3

Go To, 1

Gridlines, 2

Hanging Indent, 4

Header, 1

Highlighter, 3

Horizontal Alignment, 4

Hyphenation, 6

Indents, 4

Insert Blank Page, 6

Italics, 2

Keep Lines Together, 6

Line Numbers, 6

Line Spacing, 5

Margins, 6

Minimize/Maximize White Space, 1

Navigation Pane, 2

Negative Indent, 4

Nonbreaking Space, 6

Numbered List, 5

Orientation, 6

Page Size, 6

Paragraph Border, 4

Paragraph Shading, 4

Password Protect, 1

Paste, 2

Properties, 1

Quick Table, 6

Replace, 2

Replace (Formatted), 2

Ruler, 2

Save As A Different File Type, 1

Saving, 1

Small Caps, 3

Split, 1

Strikethrough, 3

Style, 3

Style (Modify), 3

Subscript, 3

Table by Dragging, 6

Table Dialog Box, 6

Table Style, 6

Table: Autofit to Contents, 7

Table: AutoSum, 7

Table: Borders, 7

Table: Cell Alignment, 7

Table: Cell Margins, 7

Table: Convert Table to Text, 7

Table: Convert text to Table, 7

Table: Merge Cells, 7

Table: Resize Columns/Rows, 6

Table: Shading, 7

Table: Sorting, 7

Table: Split Cells, 7

Table: Text Direction, 7

Table: View Gridlines, 7

Tabs, 5

Template, 1

Text Effects, 2

Underline, 2

Vertically Center On a Page, 4

Views, 1

WordArt, 3

Zoom, 1

1