WOMEN’S GOLF ASSOCIATION OF NORTHERN CALIFORNIA
NAME OF CLUB
Tournament Arrangement Meeting - WGANC Open Day
Arrangement Meeting: 12/2/2016 via e-mail
Open Day date: / 02/23/17Club Alpha: / N/A
Revision date to be used: / 02/15/17
Course rating and slope: / 71.9 / 126 Red Tees
Handicap limit: / 45 (40.4)
Starting time: / 8:30 a.m.
Field limit: / 48 players
Type of tournament: / Stableford
Carts (mandatory) / $20 per player
Food (mandatory) / $50 per player
Sweeps: / $3.00
Send entries on: / January 31, February 2, 3
Send entries to: (Name) /
(DIC’s email address) /
( DIC’s phone number) / 415-298-9233
WGANC Committee / NAME & E-MAIL / PHONE
Director in Charge / Sandi Zrnic
/
415-298-9233
Open Day Assistant / Jane Marmor
Club Members & Staff
Club Manager / Tom Schunn
/ 408-402-7474
Food & Beverage Manager / Miriam Issaq
/ 408-402-7472
Director of Golf / Andy Kimball, PGA
/ 408-402-7468
Open Day Chair / Barbara Bleadon
/ 408-348-6898
Ladies Captain / Cathy Oleson
/ 408-656-5688
COURSE :
q Properly identify and clearly mark all out of bounds, hazards and ground under repair.
q Are there any unusual circumstances? _x_ yes __ no
If yes, explain: ______
q Are directional signs needed? _x_ yes __ no If yes, where__#1, #9 , #17
q Closest-to-hole (up to club’s discretion and awards provided by club): tee #_11___
TEEING GROUND:
q Markers should be placed to reflect yardage point from which the course was rated.
q Are tees numbered? _x_ yes __ no
q Color of markers to be played are ___RED______
GREENS:
q Place hole locations six centered, six back, and six forward.
q Hole placement is identified by colored flag or location – be specific: _Hole location chart
BUNKERS:
q Rakes are to be placed out of bunkers.
SIZE OF FIELD AND FORMAT:
q Number of players: Maximum____48_____ Minimum _24__
q Realistic time to complete the round for outside players ___4:30
q Type of start: shotgun
q Start time: _8:30______
q Indicate starting hole ___1___ and moving back to #4
q Tees to double up on _#1, #10, #17______
PRO SHOP:
q Hours open: ____6:30am______
q The Pro Shop will assist with contestants’ bags on arrival _x_ yes __ no
q The Pro Shop has a portable PA/microphone system x yes __ no
q WGANC will provide cart signs with players’ names and tee assignments.
q WGANC will provide alpha and pairing lists with tee assignments.
Lists are needed __2_ days on (Month Day) prior to the Open Day.
Can the lists be faxed or emailed? _x_ yes __ no (Email only)
Email address: _____
WGANC Director will be buying golf balls. Cost per ball for preferred balls: $_2.72 plus tax__
q What time will the range open? 7 am
q Where is the range located? Below #1 Green– shuttles will be provided
q Direct Players to starting holes X__ Pro Shop ____ Ladies’ Club Volunteers
CARTS:
q Carts are mandatory. Yes
q Cost per player (including range balls): $_20.00_____
q Number of carts available: 58
q Cart path requirements: __TBD based on ground conditions______
q Director will need two carts for marshaling. Will there be a charge? __ yes _x_ no
REGISTRATION & CHECK-IN TABLE
q One 6-foot table and 2-3 chairs for collection of breakfast, bottled water, lunch and cart fees by 18-Hole Women’s Group.
§ Number of host club members needed to collect money: __2___
§ Amount to be collected from each player: $_73.00______
q One Cash Box with change.
q One 6-foot table for WGANC scorecards (no chairs).
q Ready by: _6:30 am_____
q Location: _MDR______
SCORING WORKROOM
q A quiet workroom is available in the ___The Cellar______
q Is this room lockable? Yes
q Does this room have Wi-Fi or internet hard line connection? Yes or No
FOOD SERVICE:
Breakfast:
q Breakfast will include____Menu Attached (Continental)_____
q Location: __MDR______
q Time: __7 am______
Bottled Water or Cups of Ice Water:
q Location: On carts 30 minutes prior to start time
Lunch / Dinner:
q Lunch/Dinner will include ___Menu attached______
q Location: ___MDR______
q Time: _____1:15 pm______
q Buffet
q No-host bar available __ yes __ no
§ Payment by __ Cash _x_ Bill back to own Club __ Credit card
Inclusive cost to players for breakfast, bottled water and lunch: $_50.00__
q An alternate menu is available for those with dietary concerns: __ yes __ no
q A podium and microphone are available in the dining room: _x_ yes __ no
q The Director will notify the Open Day Chair, Golf Pro and Food & Beverage Manager on __Febr. 13____(1 week in advance date) regarding the number of entries received, and will notify the Open Day Chair, Golf Pro and Food & Beverage Manager on Feb. 18_
(3 days before the tournament) the final non-cancellation count.
q Tables should be set up in quantities of eight. DIC will provide table signs. Ask club if they can provide stanchions.
WOMEN’S COMMITTEE:
q Number of volunteers needed to:
#2 Collect money from players for sweeps, carts, and meals.
§ Time: _6:45 am______
§ Amount to be collected from each player: $ 73.00__
# Direct players to tee assignments.
§ Time: _Pro-Shop will handle ____
#4 Spotters on holes #___10, 4______
§ Time: _8:30 am – 1 pm______
#4 Pick up scorecards and deliver to computer room.
§ Time: _1 pm______
#1 Assist in awarding golf balls at lunch.
§ Time: _1:30 pm______
GENERAL
q Dress Code – DRESS CODE POLICY OF HOST CLUB (Need a copy)
q Players must adhere to the host club’s dress code both on the golf course and the premises of the club. The Pro Shop and/or the women’s 18-hole group of the host club will enforce the dress code, not WGANC.
q Unless prohibited by the Host Club, cell phones can be used as a distance measuring device provided the only function of the device is for measuring distance. If the phone and “app” has the ability to measure wind, gradient or other functions, the phone cannot be used. Cell phones can be used, however, as a phone in cases of Emergency.
q Location of restrooms on course: _#1, #6, #9 (at turn- Womens locker room) and #14
q Special decorations are not necessary.
Would volunteers please wear designated colors and name badges so that they may be identified as the local committee? Colors: ___TEAM______
EMERGENCY PROCEDURE: Please provide a phone number players are to call in case of an emergency. (This must be a land-line at your club) ___408-395-4220______
Description of club: La Rinconada was founded in 1929. Overlooking the Santa Clara valley, it occupies one of the largest open parcels of the 6,631 acre Rancho Rinconada de Los Gatos. The golf course is a classic design in a parkland setting. Tree-lined fairways, small undulating greens and extensive greenside bunkers make this a shotmaker's delight.
Thank you!
All of us at WGANC are looking forward
to the Open Day at
La Rinconada Country Club