Women S Golf Association of Northern California s2

WOMEN’S GOLF ASSOCIATION OF NORTHERN CALIFORNIA

BURLINGAME COUNTRY CLUB

80 New Place Road, Hillsborough, CA 94010

Tournament Arrangement Meeting - WGANC Open Day

Arrangement Meeting: By e-mail

COURSE :

q  Properly identify and clearly mark all out of bounds, hazards and ground under repair.

q  Are there any unusual circumstances? q yes

If yes, explain: Aeration

q  Are directional signs needed? q yes Volunteers and signs (provided by Pro-Shop) from 1 to 2; 2 to 3; 10 to 11; 16 to 17

TEEING GROUND:

q  Markers should be placed to reflect yardage point from which the course was rated.

q  Are tees numbered? q no WGANC tee signs are needed, bring morning of @ 6 am

q  Color of markers to be played are Green

GREENS:

q  Place hole locations six centered, six back, and six forward.

q  Hole placement is identified by colored flag – be specific: __N/A______

BUNKERS:

q  Rakes are to be placed q in bunkers.

SIZE OF FIELD AND FORMAT:

q  Number of players: Maximum 72 Minimum_40______

q  Realistic time to complete the round for outside players 4-1/2 hrs

q  Type of start: shotgun

q  Start time: 8:30 am

q  Cart riders will start on 3, 4, 5, 6, 8, 12, 13, 14, 15, 16 and 17. Caddie holes will start with 1, 2, 10, 11, 7, 9, (18) if needed.

PRO SHOP:

q  Hours open: 7:00 am

q  The Pro Shop will assist with contestants’ bags on arrival q yes

q  The Pro Shop has a portable PA/microphone system q yes

q  WGANC will provide cart signs with players’ names and tee assignments.

q  WGANC will provide alpha and pairing lists with tee assignments.

Lists are needed ___ days on (Month Day) prior to the Open Day.

Can the lists be faxed or emailed? q yes

Fax number: 650-347-0341

q  WGANC Director will be buying golf balls. Cost per ball for preferred balls: _$3.00

CARTS:

q  Carts, walkers and caddies are accepted.

q  Cost per player (including range balls): $18.00; $6.00 pull-cart rental; $85.00w/caddie

q  Number of carts available: 22

q  Cart path requirements: 90 degree; no carts on Hole 9

q  Director will need one cart for marshaling. Will there be a charge? q no

REGISTRATION & CHECK-IN TABLE

q  One 6-foot table and 2-3 chairs for collection of breakfast, bottled water, lunch and cart fees by 18-Hole Women’s Group.

§  Number of host club members needed to collect money: 2

§  Amount to be collected from each player: $69.00 w/golf cart; $57.00 w/rented pull cart; $136.00 w/caddie; $51.00 own pull cart or walking.

q  One Cash Box with change.

q  One 6-foot table for WGANC scorecards (no chairs).

q  Ready by: 6:30 am

q  Location: Inside room to the Breakfast/Card room

SCORING WORKROOM

q  A quiet workroom is available in the Card Room

FOOD SERVICE:

Breakfast:

q  Breakfast will include: Per Event Order dated July 16, 2015___

q  Location: Card Room

q  Time: 7:00 am

Bottled Water:

q Location: Near Registration and Check-in tables

Lunch :

q  Lunch will include: Per Event Order dated _July 16, 2015

q  Location: Main Dining Room

q  Time: 1:00 pm

q  Sit-down

q  No-host bar available – Not available

Inclusive cost to players for breakfast, bottled water and lunch: $_47.00__

q  An alternate menu is available for those with dietary concerns: q yes

q  A podium and microphone are available in the dining room: q yes

q  The Director will notify the Open Day Chair, Golf Pro and Food & Beverage Manager on 10/10/15 (10 days in advance date) regarding the number of entries received, and will notify the Open Day Chair, Golf Pro and Food & Beverage Manager on 10/15/15(5 days before the tournament) the final non-cancellation count.

q  Tables should be set up in rounds of eight. DIC will provide table signs.

WOMEN’S COMMITTEE:

q  Number of volunteers needed to:

#2 Collect money from players for sweeps, carts, and meals.

§  Time: _6:30. $69.00 w/golf cart; $57.00 w/rented pull cart; $136.00 w/caddie, $51.00 own pull cart or walking.

#4 Direct players to tee assignments.

§  Time: 8:15

#2 Direct Players on Course 1 at 1 to 2 and 10 to 11; 1 at 2 to 3 and 16 to 17

§  Time: 8:15

#2-3 Pick up scorecards and deliver to computer room.

§  Time: 1:00 pm

#1 Assist in awarding golf balls at lunch.

§  Time: 1:00 pm

GENERAL

q  Dress Code – Women are required to wear Bermuda-length shorts and or skirts, or slacks. Collared shirt, blouse, sweater or jacket. Shorts and skirts can be no shorter than 5 inches from the middle of the back of the knee. Shirts must not rise above the midriff at any time during the golf swing. No denim. Soft spikes only. Hats and golf shoes are not permitted in the clubhouse.

q  Players must adhere to the host club’s dress code both on the golf course and the premises of the club. The Pro Shop and/or the women’s 18-hole group of the host club will enforce the dress code, not WGANC.

q  No electronic devices, GPS or View Finders allowed. Medi Alerts are available at Holes 4/5; 6/7; 11/14. Cell phones can be used in cases of Emergency only

q  Location of restrooms on course: Ladies Locker Room by Pro-Shop, on course en route to #3, adjacent to #6 tee box and en route to #17. (Entrance code is 421#)

q  Special decorations are not necessary.

Would volunteers please wear designated colors and name badges so that they may be identified as the local committee? Colors: _Navy blue /Khaki___

EMERGENCY PROCEDURE: Please provide a copy of any emergency procedures in place at your club. If there are no emergency procedures, please provide a phone number players are to call in case of an emergency. (This must be a land-line at your club) 650-342-0750

Thank you!

All of us at WGANC are looking forward

to the Open Day at

BURLINGAME COUNTRY CLUB