IBCS MC-3/Doc.6.1 (1), DRAFT 1APPROVED, p. 6
Global Framework for Climate Services
/ IBCS MC-3/Doc.6.1(1)MANAGEMENT COMMITTEE OF THE INTERGOVERNMENTAL BOARD ON CLIMATE SERVICES / Submitted by: / Chair Management Committee
Date: / 280.X.2015
THIRD SESSION
Geneva, Switzerland, 26–28 October 2015 / Original Language: / English
Status: / ApprovedDraft 1
Agenda Item 6: ACTIVITIES OF THE MANAGEMENT COMMITTEE
Review and approval of the Operational and Resource Plan for the GFCS for the period 2015 - 2018
SUMMARY
DECISIONS/ACTIONS REQUIRED:
Discuss and provide guidance on the operational and resource plan for the years 2015 to 2018 as part of the implementation of the Global Framework for Climate Services.
CONTENT OF DOCUMENT:
The Table of Contents is available only electronically as a Document Map[*].
APPENDIX A: DRAFT TEXT FOR INCLUSION IN THE GENERAL SUMMARY
6. ACTIVITIES OF THE MANAGEMENT COMMITTEE (agenda item6)
Review and approval of the Operational and Resource Plan for the GFCS for the period 2015 - 2018
6.1(1).1 The Management Committee of the Intergovernmental Board on Climate Services recalled Resolution 3 (Cg-Ext.(2012)) – Financing the Intergovernmental Board on Climate Services, Secretariat and implementation of the Global Framework for Climate Services, Resolution 8 (IBCS-1) – Resource Mobilization, Resolution 6 (IBCS-2) – The GFCS budget for 2015 and operational and resource plan for the period 2016-2018, Resolution 62 (Cg-XVII) – Relationship and interaction between the Intergovernmental Board on Climate Services and WMO Constituent Bodies, Resolution 63 (Cg-XVII) – Energy as an additional priority area of the Global Framework for Climate Services, and Resolution 64 (Cg-XVII) – Development of a results-based framework for WMO support to the implementation of the Global Framework for Climate Services.
6.1(1).2 The Management Committee of the Intergovernmental Board on Climate Services stressed the need for on-going cooperation and coordination with the Partners Advisory Committee, WMO Constituent Bodies and other partners to ensure the effective and efficient implementation of the Framework. It noted the need for clarity in structures and roles and responsibilities of the involved actors in terms of resource mobilization, provision of expertise, and in-country implementation needed to advance the Framework. It further analysed the scope of the Operation and Resource Plan for the period 2015-2018 in relation to the activities outlined in the Implementation Plan of the Global Framework for Climate Services and in relation to the geographic scope defined by the Partners Advisory Committee.
6.1(1).3 The Committee also recalled that through Resolution 6, IBCS-2 had requested the Management Committee to further refine and prioritize, in consultation with the Partner Advisory Committee, the Operational and Resource Plan at the first meeting of the Management Committee in 2015.
6.1(1).4 The Committee was pleased that a Task Team comprised of experts designated by WMO Members, partner agencies and WMO constituent bodies was established and that they provided a document containing critical elements for ensuring a functional operational and resource plan for the period 2015-2018, provided as Annex to this paragraph.
6.1(1).5 The Committee discussed the operational and resource plan for the period 2015-2018 and made the following comments/recommendations:
· The Management Committee congratulated the Operational and Resources Plan Task Team on a comprehensive work and approved Part I of the ORP, including the proposed objectives and structure, requesting revisions to the executive summary, activity plans, and budget.
· The MC noted the Terms of Reference for the Task Team were to refine, prioritize, and finalize the Operational and Resources Plan and that important progress has been made. However, the Management Committee agreed the work of the Task Team needs to continue and should be reconvened to prioritize the proposed activities, ensure the development of core capacities are responding to user-needs, ensure that duplications in efforts between Operational and Resources Plan activities and other key initiatives are mapped and managed, and that the document is shortened and streamlined.
· Members strongly noted that the Operational and Resources Plan messaging needs to be reframed to focus on benefits and impacts that investments will result in, focusing on highlighting the additionally of GFCS to fill gaps and add value to the work of IBCS Members and partners.
· The Management Committee recommended that Part II: Budget needs to focus on highlighting funding gaps from existing funding streams, and would benefit from some prioritization of how funding provided to the Trust Fund could be allocated in the future.
· The Management Committee recommended that Part III: Resource Mobilization section should be revised with improved messaging that focuses on the following: expected returns on investment; how GFCS fills existing gaps and enhances other related initiatives and programs, rather than being perceived as duplicating those efforts; the risks to implementation for low resource mobilization.
[Comment: ...... ]
6.1(1).6 The Committee recognized the need for an operational and resource plan that outlines achievable goals by 2018, bearing in mind the Implementation Plan of the Global Framework for Climate Services, its Annexes and Exemplars, and the Monitoring and Evaluation Process (see IBCS-MC3/Doc. 6.2). The Committee also decided to:
- Approve the Operational and Resource Plan for the GFCS for the period 2015-2018,
- Implement the Operational and Resource Plan for the GFCS for the period 2015-2018,
- Update the Operational and Resource Plan for the GFCS for the period 2015-2018 at each Management Committee meeting building on lessons drawn from its implementation in particular through the Monitoring and Evaluation Process.
The Committee expressed the wish that Executive Heads of the GFCS Partners be informed of its decisions and that they facilitate its implementation and follow-up actions.
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APPENDIX B: PROGRESS REPORT FOR INFORMATION – NOT TO BE INCLUDED IN THE GENERAL SUMMARY
Operational and Resource Plan for the GFCS for the period 2015 - 2018
References:
(a) Abridged Final Report with Resolutions of Seventeenth Session of the World Meteorological Congress, Geneva, (25 May – 12 June 2015), WMO-No 1157.
(b) Abridged Final Report with Resolutions of the Second Session of the Intergovernmental Board on Climate Services (IBCS-2), Geneva, 12 – 14 November 2014, WMO-No. 1149.
(c) Abridged Final Report with Resolutions of the Second Session of the Management Committee of the Intergovernmental Board on Climate Services, Geneva, 14 November 2015, WMO-No 1154.
(d) Abridged and Final Report with Resolutions of the First Session of the Intergovernmental Board on Climate Services (IBCS-1), Geneva, 1 – 5 July 2013, WMO-No 1124.
(e) Abridged Final Report with Resolutions of the First Session of the Management Committee of the Intergovernmental Board on Climate Services, Geneva, 15 – 17 June 2014, WMO-No 1144.
(f) Abridged Final Report with Resolutions of the Extraordinary Session of the World Meteorological Congress, Part I (Geneva, 29–31 October 2012), WMO-No. 1102.
(g) Abridged Final Report with Resolutions of Sixteenth World Meteorological Congress (Geneva, 16 May–3 June 2011), WMO-No. 1077.
(h) The Report of the High-level Taskforce for the Global Framework for Climate Services.
Background
(a) The Second Session of the Intergovernmental Board on Climate Services (IBCS-2) through Resolution 7 requested the Management Committee to further refine and prioritize, in consultation with the Partner Advisory Committee, the Operational and Resource Plan at the first meeting of the Management Committee in 2015.
(b) At its second session, the Management Committee discussed the process to finalize the further development of the workplan for the implementation of the GFCS in consultation with the relevant bodies and the establishment of task teams/working groups to support the development of the workplan of the GFCS (as provided in the Annex to this paragraph). The Chair of the Management Committee together with the Co-Vice Chairs and with the assistance of the Secretariat was tasked:
· To prepare a draft workplan for the years 2015 -2018;
· To develop a proposal for establishing working groups and tasks teams to accomplish the goals of the draft workplan with corresponding draft terms of reference (to be shared with IBCS Management Committee members) (see Annex to this paragraph);
· To invite principal members of IBCS and members of PAC to propose experts that could serve in the different technical fields of the substructures;
· To submit a consolidated proposal to the next session of the Management Committee for its consideration; and
· To take into consideration the outcomes of the World Meteorological Congress (Cg-17) in this process, especially with respect to the possible addition of a priority area on Energy.
(c) The first meeting of the Task Team on the Operational and Resource Plan for the Global Framework for Climate Services (GFCS) for the period 2015 – 2018, took place in Geneva, Switzerland on 27 and 28 April 2015. Members of the Task Team were nominated by the principal members of the Intergovernmental Board on Climate Services (IBCS), WMO technical commissions, WMO Regional Centers, and GFCS Partners. The Task Team meeting was attended by a total of 30 participants, including 6 WMO Member States, 6 partner organizations, 4 representatives of WMO Technical Commissions, and 4 representatives of WMO Regional Climate Centers. The Task Team selected as Chair, Ms Meredith Muth of the United States National Oceanographic and Atmospheric Agency (NOAA); and as co-chair, Ms Joy Shumake-Guillemot of the WHO-WHO Joint office for Climate and Health, to lead the work of the Task Team.
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GFCS Operational and Resource Plan for the period 2015 – 2018
DRAFT
Table of Contents
Executive Summary 3
About this Document 6
1.1. Necessity of a GFCS 2015-2018 Operational and Resources Plan 7
1.2. The Unique Role and Contribution of the Global Framework for Climate Services 8
1.3. Three Phases of GFCS Implementation 109
1.4. Scope and Purpose of the ORP 1110
1.5. Identification of GFCS 2015-2018 ORP Activities 11
1.6. Strategic Objectives of the ORP 12
PART 2: THE GFCS OPERATIONAL PLAN FOR 2015-2018 15
Objective 1: Investing in Mechanisms for User Engagement and Service Delivery 16
Objective 2: Supporting Climate Service Applications in the GFCS Priority Areas 22
Objective 3: Enhancing Core Technical and Scientific Capabilities for User-Driven Climate Services 29
PART 3: BUDGET AND RESOURCE PLAN 37
Revised Budget for 2015 37
Proposed Budget for 2016 38
Resource Plan for 2015-2018 41
Annexes 43
Annex 1: Glossary of Terms 43
Annex 2. Criteria for GFCS Projects and GFCS Contributing Projects 44
Annex 3. Roles, Responsibilities and Expectations of GFCS Implementing Partners 46
Executive Summary
The Global Framework for Climate Services (GFCS) was established to enable better management of the risks of climate variability and change and adaptation to climate change, through the development and incorporation of science-based climate information and prediction into planning, policy and practice on the global, regional and national scale. Now in its second phase of implementation (2015-2018), the GFCS is strategically positioned to serve as a platform that can catalyze and strengthen global cooperation and knowledge transfer to enhance decision making in climate-sensitive areas. The GFCS operates as a distinct and diverse partnership that uniquely responds to the information needs of five priority sectors, and services the many existing programmes and initiatives with technical expertise and know-how on climate information and services. The GFCS builds on existing capacities and potentials of its partners, and provides momentum and tangible progress in helping climate sensitive sectors better understand, access, and use tailored climate information to respond to the risks of climate variability and change. The GFCS provides the needed structure for coordinating partners and investments to deliver climate services, so that the vast scale of global investments in climate change adaptation, disaster risk reduction, and sustainable development can be better informed and supported.
The GFCS 2015-2018 Operational and Resource Plan (ORP) is intended to (1) make meaningful and sustained progress towards the GFCS vision; (2) communicate the strategic priorities for climate service development with GFCS stakeholders; (3) guide necessary investment strategies and decisions to fund the prioritized activities needed for the Framework to meet its intended goals; and (4) provide a basis for monitoring and evaluating progress on key elements of the Framework.
This ORP is a vehicle for focusing support in 2015-2018 to accelerate Phase II of GFCS Implementation. It concentrates on select actions that serve as the core building blocks required to enable the expansion of more advanced user-driven climate services. In this phase, three high-level strategic objectives guide the indispensable planning, coordination, and technical advisory services to enhance climate-sensitive activities undertaken by the GFCS partners. Activities within this plan will be implemented through the GFCS Trust Fund. Activities undertaken by GFCS Partners can, in part, be found in the work-plans of partners. These, together with the core activities outlined in this Operation and Resource Plan, make up all actions under the GFCS priority areas and pillars.
The three ORP Objectives are:
Budget and Resource Plan. In the first phase of GFCS implementation (2012 to 2014), roughly 11 Million CHF were spent to build its governance structures and initiate early demonstrations of user-driver climate services. The budget of Phase II of GFCS Implementation (2015-2018) will focus mostly on sustaining investments already made and up-scaling activities. Overall, the GFCS Operation and Resource Plan foresees expenditures in the order of 62.5 Million CHF over the 4 year period. These core activities are suggested to be funded from a set of similar sources as the expenditures that were incurred in the past, i.e. GFCS extra-budgetary resources and the World Meteorological Organizations Regular Budge. For 2016 and the years that follow, a considerable amount of extra-budgetary resources will be required in order to sufficiently finance the increase in GFCS-related project activities. Partner agencies are encouraged to seek and contribute funding to the ORP activities in order to maximize implementation of the Framework.
Activities contained in the ORP represent a subset of activities to build a Proof of Concept needed to expand climate services to all 70 countries identified as not having the required capacities for effective development and application of climate services in support of climate-sensitive decision-.making. To address all the 70 countries more investments are needed