WITTENBACH BUSINESS SYSTEMS
POSITION DESCRIPTION
TITLE: Controller
DEPARTMENT: Administration / Accounting
REPORTS TO: Chief Financial Officer
JOBS REPORTING TO POSITION: Accounting Assistant
Accounts Payable Clerk
JOB SUMMARY
· The Controller position is a managerial position responsible for the oversight of all general accounting functions within the organization. Responsible for maintaining and ensuring the accuracy of all general ledger accounts including inventories of equipment, parts and supplies. Performs and oversees the monthly closing process including the preparation of financial statements.
JOB QUALIFICATIONS
Education: Bachelors Degree in Accounting
Experience: Minimum 5 year accounting background
Skills:
· Managerial / Administrative Skills
· Analytical Accounting Skills
· Strong Computer Skills
· Strong Communication Skills, Both Verbal and Written
· Team Leadership Skills
· Ability to Manage Multiple Priorities in a Fast Paced Environment
WITTENBACH TEAM CONCEPTS
The following principles are representative of the ideals and behavior required of all Wittenbach employees:
Harmoniously work with others in order to promote teamwork. Assist team members in developing and achieving goals for improving productivity and skill levels. Assist Supervisors by reporting any problem areas concerning Safety, Security, or Regulatory or Disciplinary infractions. Resolve any problems at the individual level, when applicable, through positive interactive communications. Assist other departments in routine/special assignments.
JOB DUTIES
The following job responsibilities are intended to reflect the major responsibilities of the job, but do not describe the minor duties or other responsibilities that may be assigned from time to time. Requirements are representative of minimum levels of knowledge, skills, and/or abilities. Incumbent will be required to satisfactorily perform all essential functions of the job, with reasonable accommodation considerations for those individuals covered under the Americans With Disabilities Act (A.D.A.)
RESPONSIBILITIES
Profitability
· Identify cost savings mechanisms throughout the organization and make recommendations for implementation.
· Identify areas to improve cash flow within the organization.
Employee Relations
· Present Accounting Department issues to Management.
· Handle employee relations issues within the Accounting Department, utilizing Human Resources as appropriate.
· Responsible for the human resource functions of hiring, firing, and performance management to include coaching, and progressive disciplinary actions.
· Promote teamwork within the Department and the Company.
Month End Closing Schedule
Coordinate and oversee all month end posting activity within the company to properly close the books on a timely basis. Includes the preparation and review of journal entries as well as review of all subsidiary ledgers associated with:
· Receivables
· Income
· Expenses
· Inventories
Monthly General Ledger Analysis
· Responsible for the preparation and review of all general ledger account analysis. Including the delegation of selected general ledger accounts to staff.
· Review results with CFO on a monthly basis.
Inventory vs. Sales Comparisons
· Monitor and maintain control over sales and supply inventories through tracking logs and issuing of new product numbers. Prepare inventory valuation reports. Monitor physical inventory counts.
· Reconcile all inventory accounts to the General Ledger.
Daily Cash Deposit
· Oversee the preparation of daily deposits to operating bank accounts.
· Oversee the cash application process to ensure actuate and timely posting of all cash receipts.
· Maintain cash control logs for all Operating Cash Accounts on a daily basis and provide CFO with daily balances.
Monitor Accounts Receivable
· Monitor all accounts receivable activity with the organization to ensure the accuracy of the subsidiary ledgers.
· Provide guidance over the collection processes within the operating divisions.
· Review and approve all adjustments to Accounts Receivable as necessary.
· Prepare Tax adjustments as necessary
Monthly State Tax Filings
· Responsible for the preparation of all monthly sales tax returns on a timely basis to ensure that all reporting deadlines are met.
· Coordinate with state auditors during Sales Tax Audits.
Payroll Administrator
· Responsible for all biweekly posting to the payroll system for the generation of pay. Includes the posting of all adjustments to pay as related to the payment of commissions, bonuses, on-call pay, etc.
· Coordinates with H.R. Director to ensure that all necessary payroll information is posted and/or updated to the payroll system.
· Oversees the distribution of pay on a biweekly basis.
Bank Reconciliation’s
· Responsible for the preparation of all monthly bank reconciliation’s to company bank accounts.
· Provide CFO with completed bank reconciliation’s monthly.
401(k) Preparation
· Responsible for the preparation of 401K remittances to Lincoln National on a monthly basis. Includes remittances associated with deferrals as well as loan payments.
WBS Team
· Provide leadership and instill high company morale for all employees.
ESSENTIAL PHYSICAL-MENTAL FUNCTIONS AND ENVIRONMENTAL CONDITIONS
· Able to effectively verbally communicate with customer base of internal and external customers.
· Able to properly lift up to 25 pounds occasionally, up to 5 pounds frequently. The highest point of any lift – overhead; the lowest point of any lift – the floor.
· Able to move up to 25 pounds occasionally, up to 5 pounds frequently.
· Able to sit continuously, up to 8 hours per day.
· Must be able to manipulate small objects with close eye-hand and arm-hand coordination for entire shift.
· Able to perform motor skills such as grasping, finger manipulation, pinching, bending, reaching out, twisting, turning, reaching up, wrist turning/torquing continuously for entire shift.
· Able to see objects closely, discriminate colors, perceive depth continuously.
· Able to remember multiple tasks/assignments given to self and others over long periods of time continuously.
I understand the expectations set forth for the position,. and will abide by the requirements outlined above.
SIGNATURE DATE
Controller
Position Description
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