WISCPHR BOD Meeting Minutes

May 19, 2015

Chula Vista, Wisconsin Dells

Attendees: Terresa Bubbers, Lance Maerz, Carolyn Verhage, Tammy Riebe, Thorne Wittstruck, Shana Steele, Susan Kindschi, Diana Rohloff, Carol Boe, Bonnie Anderson, Krista Gullickson, Karel Ochs, Julie Lee, Tammi Smith, Colleen Voll, Lisa Michaels- Bilgrien, Shannon Riley, Heidi Ramsey, Kacie Vergeront

On the Phone: Dawn Hoff, Nicole Fischer, Chad Johnson, Beth Salko, Adria Kuberski, Megan Justman

Announcements from the President:

1. Congratulations to Lance Maerz who will serve as President-Elect.

2. Transition of Board of Directors will take place June 1st, 2015.

Reports:

  1. Secretary’s Report- Kacie Vergeront reporting for Rebecca Blake
  2. Motion made to approve February 2015 BOD meeting minutes- Lance Maerz
  3. 2nd- Julie Lee
  4. Passed
  5. Discussed the importance of having a member assigned to the responsibility of taking meeting minutes for the Annual Conference Planning Committeemeetings (no official decision was made)
  6. Treasurer’s Update – Tammy Riebe
  7. New treasurer as June 1st, 2015
  8. Finances from 2015 Annual Conference are settled
  9. Reimbursement Update – Sandy Zemke
  10. No update
  11. AACVPR Program Certification and Professional Certification Update – Bonnie Anderson
  12. Program certification application initial reviews should be completed by the end of the week. Following this process, a five-person committee will review any initial denials. Finally, Bonnie looks over each denied application an additional time.
  13. Information regarding program certification will be distributed by the end of August.
  14. There will be no contact with programs until the very end (when you are notified of your application status), so do not anticipate hearing from your reviewer.
  15. 224 people took the CCRP exam in April across the United States
  16. 78.57% pass rate on tests taken in April
  17. Notifications will be sent this week regarding scores
  18. Regional Rep Reports- Individual reports were provided for annual conference
  19. NW: Julie Lee, Dawn Hoff, Shari Durch, Heidi Ramsey
  20. Meeting 5/5/15, meeting minutes will be posted soon
  21. Heidi will be rotating in to replace Julie
  22. SW: Adria Kuberski, Lance Maerz, Kacie Vergeront
  23. Meeting 5/14/15, meeting minutes will be posted soon
  24. As a side note, Lance was contacted from a director of a program who inquired about program membership rather than individual membership

Would an organization be more open to supporting a program fee rather than an individual fee?

This may help with the concern of sharing information with non-members

  • Conversation will be tabled until the board meets with AACVPR to discuss affiliation

**Discussion to be added to the September Agenda, and Thorne will put together numbers for this meeting

  • NC: Kelly Shields
  • No report
  • NE: Kayla Hine, Krista Gullickson, Karol Ochs
  • Meeting in March with a small turnout
  • SE: Stephanie Jackson, Nicole Fischer, Beth Salko
  • Meeting was held after annual conference that included an open discussion regarding ITPs
  1. Committee Reports
  2. Annual Conference – Shana Steele
  3. 223 attendees at 2015 conference, and surveys have been reviewed
  4. April 22nd-23rd, 2016 are the dates of the next conference in Madison

Discussion continues regarding Friday night FAQs vs. Roundtable vs. Speed Topics

Large list of speaker names and topics to review for 2016 conference

  • Budget & Finance – Tammy Riebe
  • Budget document circulated by Tammy Riebe and reviewed at meeting with input from various committee chairs (see attached budget- at end of minutes)
  • Motion made to approve 2016 budget as just created- Thorne Wittstruck

2nd- Tammy Riebe

Passed

  • Telecommunications – Chad Johnson
  • Website is out of date and in need of an upgrade
  • Meeting held with Dave Conner, our current website contact

System based on Content Management System (CMS) which could be drastically updated to improve user friendliness and display enhancements

A report should be back from Dave Conner in the first week of June, and the Telecommunications Committee will review at that time

Anticipated cost is between $5,000-$15,000 for modifications, and these wouldn’t begin until January

  • Discussion regarding the possibility of searching for an additional quote before moving forward with this process
  • Health Promotion and Education – Megan Justman/Heather Grant
  • 2 webinars this year with CEUs
  • Leadership & Nominations– Leadership committee representative
  • No meeting since Leadership Workshop
  • The chair of the committee has resigned, so Sue Kindschi will contact participants of the Leadership Committee to discuss moving forward
  • Membership – Karel Ochs
  • Team approach is needed for Annual Conference registration process- more than one person needs to know how to handle this responsibility
  • Recommendation of establishing criteria that determines wave of fee for the Annual Conference for individuals heavily involved in planning process
  • Motion made to raise late fee for Annual Conference Registration from $35.00 to $50.00-Adria Kuberski

2nd- Beth Salko

Discussion- Moving forward, information regarding Annual Conference needs to be dispersed at an earlier date to allow individuals time to review before registering

Passed

  • Product Sales – Rachel Kenitz
  • Amazon Associates income is updated quarterly
  • It was suggested that a few minutes at the Annual Conference is devoted to teaching individuals how to use this feature
  • Reimbursement – Sandy Zemke
  • No update
  • CEP Licensure – Lisa Wenzel (Update from Bonnie Anderson)
  • Bill was informally circulated by Senator Schilling
  • Deadline for senators to cosponsor was May 18th

The goal was to release the bill so there was conversation with the senators and encouragement to cosponsor the bill

  • There will be two more opportunities to bring this information around for the year

Members encouraged to talk to their senators

  • Goal is to have a “Day on the Square” to facilitate people’s face-to-face conversations with senators this fall

New Business

  • American Lung Association has asked WISCPHR to be a vendor on May 28th, 2015 at the Lung Force Expo
  • Motion made to participate by having a WISCPHR booth at the Lung Force Expo- Sue Kindschi

2nd- Bonnie Anderson

Passed!

Old Business

  • Bylaws-due for review
  • Voting members need to review on the website, as the board will be voting on this at the September meeting
  • Innovation award will be a subcategory of the Leadership Committee
  • P&P book
  • Sue, Shana and Thorne will continue to move forward with this

Induction of the new President, Diana Rohloff- Passing of the gavel!

Upcoming WISCPHR BOD meeting dates at the Chula Vista, WI Dells:

Tuesdays: 9/22/15, 11/17/15, 1/26/16

WISCPHR
Budget vs. Actuals: WISCPHR 2016 - FY16 P&L
January-December2016
Total
Actual / Budget
Income
AmazonAssociates / 50.00
Membership / 8,800.00
ProgramIncome
AnnualConference-Vendor/underwriters / 9,000.00
AnnualConferencefeeincome / 22,000.00
LateFees / 1,000.00
LeadershipWorkshop / 2,800.00
Students / 1,700.00
TotalAnnualConferencefeeincome / 0.00 / 27,500.00
TotalProgramIncome / 0.00 / 36,500.00
TotalIncome / $0.00 / $45,350.00
GrossProfit / $0.00 / $45,350.00
Expenses
AACVPR-
AACVPRAffiliateForum / 500.00
Sponsorship[ / 500.00
WISCPHRPresidentConferenceFee / 450.00
TotalAACVPR- / 0.00 / 1,450.00
AnnualConference / 25,000.00
Awards/Recognition / 160.00
LeadershipWorkshopExpense / 2,500.00
InnovationAward / 300.00
TotalLeadershipWorkshopExpense / 0.00 / 2,800.00
PayPalFees / 600.00
Printing/Postage / 1,700.00
Speakers / 5,000.00
SuppliesExpenses / 200.00
WNA-educationcredits / 310.00
TotalAnnualConference / 0.00 / 35,770.00
BODmeetings-WIDells / 1,280.00
Conferencing / 2,800.00
DayontheHill-Event / 3,500.00
Dues / 900.00
EducationalGrants / 500.00
HealthPromotion(HOGG) / 500.00
Insurance-EventCancellation / 550.00
Insurance-Liability / 500.00
InsuranceOfficers / 1,060.00
LegalProfessionalFees / 2,000.00
Postage / 100.00
WebinarProject / 1,100.00
Website / 15,000.00
TotalExpenses / $0.00 / $67,010.00
NetOperatingIncome / $0.00 / $-21,660.00
OtherIncome
InterestEarned / 0.00
TotalOtherIncome / $0.00 / $0.00
NetOtherIncome / $0.00 / $0.00
NetIncome / $0.00 / $-21,660.00
This report was created using QuickBooks Online Plus.