WINTERTON ON SEA PARISH COUNCIL
PARISH COUNCIL MEETING
HELD ON THURSDAY 16th FEBRUARY 2012
AT 7.30PM IN THE VILLAGE HALL
MINUTES
Present:
Cllr M Blake (Chair) / Cllr B Kay (Vice Chair)Cllr C Barlow / Cllr J Simms
Cllr C Shiggins / Cllr D Jones
Cllr B Greenall / Cllr K Harrison
G Lack (Clerk)
9 residents were welcomed to the meeting and it was stated that the meeting was held in accordance with the Parish Council Standing Orders and Code of Conduct
1. To consider apologies:
Apologies were received from Cllr Sharples for the reasons stated. Cllr Jones proposed a Motion that the apologies and reasons for absence be accepted and Cllr Harrison seconded the proposal. After a unanimous vote from the Parish Council IT WAS RESOLVED THAT the Motion be carried.
2. Declarations of interest: Cllrs Jones and Shiggins declared a personal interest in the Village Hall. Cllr Kay declared a personal interest in the allotments.
3. Public discussion:
· Nothing raised
4. To receive a report from the County/Borough Councillors
· None present. Apologies were received from Cllr Weymouth.
5. To receive a report from the PCSO:
· The PCSO was not present but the Chairman noted that three crimes had been reported in the village since the last meeting: two criminal damage and one theft from a vehicle.
6. To agree the minutes of the previous meeting:
· Cllr Jones proposed a Motion that the minutes of the meeting held on 19th January 2012 be confirmed as a true record of that meeting and this was seconded by Cllr Harrison and unanimously agreed by Councillors. IT WAS RESOLVED THAT the Motion be carried and the minutes were duly signed by the Chairman.
7. To report matters arising from the previous minutes:
· There were no matters arising that were not included on the Agenda.
8. To consider planning Applications and review planning permissions: -
Applications:
· 06/12/0054/F Demolition of existing residential dwelling (bungalow) and replacement with new residential dwelling (chalet bungalow). Pebble Lodge, The Craft. No objections
Decisions
· 06/11/0758/F Demolition of original extension and replacement with a new extension. Sunnyview. The Craft. GYBC Approved.
· 06/11/0782/F Erection of 6ft panel on private road to enclose wheelie bins. The Old Tea Room, Kings Street. GYBC Approved.
9. Finance: To agree payments in accordance with the budget:
Cllr Shiggins proposed a Motion that the following payments be made in accordance with the budget. This was seconded by Cllr Barlow and unanimously agreed by Councillors. IT WAS RESOLVED THAT the Motion be carried.
Date of Cheque / Cheque Number / Payable to / Details / Amount £01/01/2012 / DD / BT / Telephone / 20.50
16/02/2012 / 500977 / G Lack / Clerk Salary / 516.22
16/02/2012 / 500978 / P Lynham / Bus shelter cleaning / 40.00
16/02/2012 / 500979 / K Brown / Bus shelter cleaning / 40.00
16/02/2012 / 500980 / P Carver / Litter picking / 25.12
16/02/2012 / 500981 / SLCC / Annual Membership / 110.00
16/02/2012 / 500982 / GYBC / Newsletter printing Jan / 102.40
16/02/2012 / 500983 / Norfolk Pension Fund / Employee & Employer conts Feb 12 / 132.57
16/02/2012 / 500984 / In Bloom / Contribution to Communal planting* / 150.00
16/02/2012 / 500985 / M Blake / Chairman's allowance / 180.00
16/02/2012 / 500986 / ICO / M Blake ICO Notification / 35.00
16/02/2012 / 500987 / Came & Company / Insurance to 24.2.2013 / 1581.42
Total / 2933.23
FINANCE REPORT DOES NOT CONTAIN THESE FIGURES AS THEY HAVE NOT BEEN APPROVED.
Income
Balance of allotments / 202.55
Newsletter ads / 50.00
Total / 252.55
*This payment is made under LGA1972 s137
10. To receive an update on Coastal Erosion.
· Terry Byrnes reported there were no major problems at the moment.
11. To receive an update from the Village Hall Committee.
· Terry Byrnes noted no changes in the users of the hall.
12. To receive an update from the Parish Council Surgery held last month.
· No one attended.
13. Committee Reports
· Finance - It was noted that no finance meeting had been held. However, two issues needed to be agreed:
i. The clerk wished to attend a Health & Safety course on the 14th March at a cost of £95 less bursary. This was agreed.
ii. Two insurance quotes had been received, one from Zurich (current insurers) and one from Came & Company (Aviva). Cllr Harrison proposed a Motion that the Parish Council should accept the Aviva quote. This was seconded by Cllr Greenall and unanimously agreed by Councillors. IT WAS RESOLVED THAT the Motion be carried. (Note: the Clerk was requested to ask Came & Company to match the Zurich quote).
· Planning/Administration.
Ø One planning application had been discussed.
Ø Queens Jubilee Celebrations. A suggestion that a fete could be held had been made by a resident but volunteers were needed to help run such an event and a request to this effect would be put in the newsletter.
Ø Allotments – All allotment holders had now paid their rent for 2012.
Ø Grit bins had been installed at three sites in the village.
· Amenities. Nothing to report. The next meeting would be in March.
· Personnel.
Ø Nothing to report.
14. Councillor Feedback.
Councillors to report on any residents’ individual concerns/comments or any other item as required.
· Cllr Jones noted that 38 Warm Home packs had already been distributed and hoped to get another 42 for vulnerable residents.
· The posts on the Holway had been reinstated and it was agreed that the owner should be asked to paint them white or put reflectors on them. Cllr Simms to follow up.
· Other items to be followed up were:
i. The two footpaths from Back Road to Beach Road needed attention. Clerk to follow up.
ii. New non-emergency number for police (101) should be put in newsletter.
iii. The Winterton Liaison Committee meeting would be held on 21st March. Any concerns to be raised at that meeting should be addressed to Cllr Harrison.
iv. Cllr Blake noted that a Safer Neighbourhood Meeting had been held and three projects had been earmarked for additional police attention. (1) speeding in all villages (2) parking problems, particularly in Winterton and (3) underage drugs and drinking. It had also been noted that crime in Winterton was very low, with only 12 incidents in the last 4 months.
v. Cllr Blake noted that Parish Council elections would be held on 3rd May 2012 and that the official notice would be displayed from 27th March and nomination forms would be available from the Clerk. These needed to be returned to GYBC by noon on 4th April. All current Councillors needed to complete a nomination form if they wished to stand for re-election but would remain in office until the 8th May when the new Council was formed.
vi. Gardening Scheme. One resident had responded and Cllr Harrison would follow this up.
15. Empsons Loke Development. Following a site meeting held with the Borough Planning Department on 12th January and a subsequent discussion with Mr Warner of the Planning Department on the 26th January it was felt that the Council had not been kept aware of all amendments to plans, particularly with regard to works to the highway. It was agreed that Cllrs Barlow, Blake and the Clerk would draft a letter and send to the Planning Department together with letters to Borough and County Councillors outlining these concerns.
16. Duffles Pond. Cllr Harrison noted that two grant applications would be made, one to NCC and the other to Norfolk Coast Partnership. It was noted that either volunteer time or contributions in kind would be needed as part of the grant conditions and the Clerk would write to organisations and groups, eg Gardening Club, In Bloom and the RSPB requesting their help.
17. Winterton Lifeboat. Cllr Kay reported that Cllr Sharples had visited the boat and it was in good enough condition to transport back to Winterton. She also noted that £1,600 had been pledged so far by residents. It was agreed that a public meeting be held with a view to organising a project team to carry this forward. Cllr Blake thanked Cllr Kay for all the work she had done to date.
18. Correspondence received. Comments/decisions made at meeting are in italics.
ITEM / FROM WHOM RECEIVED / CONTENT / ACTION REQUIRED1 / The Mayor, GYBC / Information on celebrations for Diamond Jubilee
2 / GYBC / Development Control Committee Agenda 7.2.12
3 / The Mayor, GYBC / Invitation to Civic Ball 13.4.12. Tickets £30. In aid of Mayor’s charities
4 / CPRE / Neighbourhood Planning seminars / Completion of booking form.
5 / Broads Authority / Broads Authority Strategic Priorities. / Key elements at www.broads-authority.gov.uk/authority/meetings/broads-authority/2012/01-20.html. Clerk to circulate
6 / GYBC / Section 78 Appeal - Redcliff, Bush Road
7 / Willows / Update re Energy from Waste facility
8 / NCC / “Norfolk Year of Celebration Event Planner” / www.norfolk.gov.uk/events2012
9 / Safe At Home / Minutes
10 / Brandon Lewis / Latest developments relating to flood protection.
11 / NCC / Living Well in the Community Fund / Posters advertising availability of grants. Put on notice board
12 / GYBC / Parish Council Elections Thursday 3rd May. / Timetable and election forms. Deadline for return of nominations Noon on Wednesday 4th April 2012.
Additional items
Brandon Lewis / Notification of charity events.
The Mayor / Details of GY Shows
GYBC / Queen Diamond Jubilee Celebrations / Availability of grants.
19. Items requiring attention/update. Comments/decisions made at meeting are in italics.
No / Details / Action/Item / Update / What has happened1 / Resident / Permissive footpath Mill Farm Bend / Request made to GYBC / In hand.
2 / Resident / Steps on public footpath leading to dunes from Bush Road / Worn / In hand. The Clerk reported that some remedial work had now been carried out to make the steps safe.
3 / Resident / Raised footpath on Black Street / Resident injured knee due to falling off side of path / Highways & Planning informed. Still under investigation by NCC. Clerk to chase
4 / Resident / Curb not lowered on Black Street / New footpath outside school needs to be sloped at both ends. / In hand. Some work had been carried out but not completed.
5 / Resident / Blue circle on ground outside church / Investigation as to why it was marked – concern that it might be for a post. / NCC contacted. Assurance that it is not for the siting of a post but is for services only
6 / Resident / Resident / Injured in Green Courts due to lack of street lighting. / To be discussed. Noted: In response to the Parish Plan questionnaire the majority of residents did not want additional street lights. No action to be taken.
20. Next Parish Council Surgery, Saturday 18th February 2012 at the Village Hall.
21. Date of the next meeting: Thursday 15th March 2012 in the Village Hall from 7.30pm
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