Windsor Public Library Board Meeting Minutes October 21, 2014

Windsor Public Library Board Meeting Minutes October 21, 2014

WINDSOR PUBLIC LIBRARY BOARD

MINUTES OF OCTOBER 21, 2014

The meeting of the Windsor Public Library Board was called to order by the Chair at 4:00 p.m. on October 21, 2014 in the Board Room, Central Library.

Present:Councillor Jo-Anne Gignac, Chair

Dan Lee

Howard Pawley

Margaret Payne

Councillor Irek Kusmierczyk

Chris Woodrow

Laurie Turcotte

Guests:Dana Paladino, joined by Shelby Askin Hager at 4:10 p.m.

CALL TO ORDER

The meeting was called to order by the Chair at 4:00 p.m.

REGRETS

Peter Frise

MOTION TO APPROVE AGENDA

2014/41MOTION by M. Payne, SECONDED by H. Pawley to approve the agenda. CARRIED

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

None

PRESENTATIONS/DELEGATIONS TO THE BOARD

OMEX – Dana Paladino & Shelby Askin Hager

Dana Paladino introduced herself to the Board. She distributed a one page handout on the City’s Risk Management Department. OMEX is the insurance that covers library buildings, Board and staff. Ms. Paladino gave an overview of the types of insurance that the library needs and has in place. She gave examples of the policies and reiterated that the first point of contact should be with the Risk Management Division if any question or concern for liability comes up.

Ms. Gignac thanked Ms. Paladino and Ms. Askin Hager for this informative session.

IN CAMERA

2014/42MOTION by M. Payne, SECONDED by D. Lee to proceed in camera at 4:45 p.m. CARRIED

2014/43MOTION by M. Payne, SECONDED by D. Lee to go back into public session at 5:10 p.m. CARRIED

COMMUNICATIONS

Riverside Staff – Letter of thanks

A Riverside patron sent along a letter of appreciation for the great story time she and her baby had been attending all year with Katie Urquhart.

Mr. Woodrow informed the Board that Ms. Urquhart had been thanked and been made aware of the letter of appreciation. The Board added their thanks to staff for the great job they do.

MINUTES

2014/44MOTION byM. Payne, SECONDED byI. Kusmiercyzk to approve the minutes of September 23, 2014. CARRIED

2014/45MOTION by M. Payne, SECONDED by I. Kusmiercyzk to approve the Executive Committee minutes of September 23, 2014 with the following amendment – add Margaret Payne to the list of members present.

BUSINESS ARISING

None.

CEO REPORT & Questions

Chris Woodrow distributed his written report, highlighting staff member Rob Johnston being honoured at the upcoming 2014 Employee Recognition Banquet for Exceptional Customer Service Award – Rookie of the Year. Mr. Woodrow’s report spoke to the first Jean Foster Award being presented at this years’ Bookfest Windsor and the Library’s participation in the Citizenship ceremony. Mr. Woodrow thanked Howard Pawley for representing Windsor Public Library at the ceremony.

2014/46MOTION by D. Lee, SECONDED by M. Payne to move receipt of the CEO Report. CARRIED

NEW BUSINESS

Circulation Statistics– Chris Woodrow noted there are some discrepancies with 2013. These will be corrected.

Received for information.

Financial Review for the 8 months ended August 31, 2014

2014/47MOTION byM. Payne, SECONDED by H. Pawley to receive the reports as presented. CARRIED

NEXT MEETING

Thursday,November 20, 2014 at 4:00 p.m.

ADJOURNMENT

2014/48MOTION byI. Kusmiercyzk, SECONDED by D. Leeto adjourn the meeting at 5:25 p.m. CARRIED

Approved:

Chair

Secretary-Treasurer