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BOARD OF TRUSTEES

201 S Kankakee St, Wilmington IL 60481

Minutes

Regular Monthly Meeting

March 19, 2018.

7:00 P.M.

Roll Call Attendance

Policy Committee Meeting: President Smith called roll and a quorum was established. Trustees present: Clennon, Reigh, and Smith. Also present: Library Director Meachum and Recording Secretary Parsons. Absent: Zolecki-Browning.

Board Meeting: Secretary Quigley called roll and a quorum was established. Trustees present: Clennon, Fitzsimmons, Quigley, Reigh, Rezabek, Smith and Zolecki-Browning. Also present Director Meachum and Recording Secretary Parsons.

Call to Order

President Smith called the Policy Meeting to order at 6:30. President Smith called the Board meeting to order at 7:30.

Pledge of Allegiance

The Pledge of Allegiance was said.

Introduction of Visitors and public comment

None

Corrections or Additions to the Agenda

None

Continued Business

No quorum was established for the February 19, 2018 meeting. A discussion only meeting was held. No action was taken. Director Meachum explained the Library is moving to a VOIP phone system. The new system allows voicemail and a recorded message and also allowed us to expand the system so that everyone could have a phone at their desk and we now have two phones at circulation. A cordless can be added if needed.

Job descriptions for Circulation Manager, Adult Services Manager, Adult Services Assistant, and Administrative Assistant were reviewed at the Kjanuary meeting where we did not have quorum. No action was taken at that time it has been tables until April. No action taken.

Discussion and Action for Conference Travel Expense for YALSA 2018 was also tabled until the April meeting.

New Business

Policy Committee Report: ALA Library Freedom to Read Statement, ALA Freedom to View Statement, ALA Library Bill of Rights,Community Room Policy, Community Service Policy, Computer Use Policy, Confidentiality of Library Records, Corporate Credit Card, Disposal of Surplus Library Materials, and Exhibits were reviewed and approved as was. Bloodborne Pathogens was tabled. Conduct, Equipment Policy, and Finance Policy wereamended pending consultation with attorney.Motion to approve the changes to the preceding policies was made by Treasurer Clennon and second by Trustee Quigley. Motion carried by roll call vote with 7 ayes. Ayes: Clennon, Fitzsimmons, Quigley, Reigh, Rezabek, Smith and Zolecki-Browning.

The Library is eligible to renew Career Online High School for 5 scholarships at a cost of $6,000, to be paid in FY19. Motion to approve the renewal was made by VP Zolecki-Browning and second by Trustee Reigh. Motion carried by roll call vote with 7 ayes. Ayes: Clennon, Fitzsimmons, Quigley, Reigh, Rezabek, Smith, and Zolecki-Browning.

Approval of Minutes of Previous Meeting

The January 2018 minutes were approved as presented and will be filed for audit.

Finance Report

Treasurer Clennon reviewed Budget numbers. Discussed and reviewed financial reports for January and February.

Payment of Bills

Trustee Clennon moved, seconded by Quigleyto pay the January operating expenses in the amount of $21,143.04 and the payroll expenses in the amount of $36,874.24 and theFebruaryoperating expenses in the amount of $22,691.44 and payroll expenses in the amount of $31,469.10. Motion carried by roll call vote with7 ayes. Ayes:Clennon, Fitzsimmons, Quigley, Reigh, Rezabek, Smith,and Zolecki-Browning.

Report of the Staff

Director Meachum, Adult Services Manager Healy, Youth Services Manager Matters, submitted written reports in the packet.

Correspondence

None

Announcements

None

Adjournment

President Smith adjourned the meeting at 7:57.