Will This Work s15
New Mexico Dental Hygienist Committee
REGULAR COMMITTEE MEETING
Friday, October 16, 2015
Santa Fe, NM
MEETING MINUTES – DRAFT
1. CALL TO ORDER
At 11:19 a.m. the Committee Chair, Ms. Ermelinda, RDH, called the New Mexico Dental Hygienist Committee Meeting, October 16, 2015, meeting to order.
Kathy Townsend Reporters transcribed a portion of the committee’s meeting, the rule hearing and adoption of rules (agenda item number 5). The transcript of proceedings can be found on the committee’s website (www.rld.state.nm.us).
2. ROLL CALL
MEMBERS PRESENT: Ermelinda Baca, RDH
Denise Teague-Myrick, RDH
Melissa Barbara, RDH
Sarah Thiel, RDH
Paula Jenkins, RDH
Burrell Tucker, DDS
Richard Hatch, Public Member
MEMBERS ABSENT: Jolynn Galvin, DDS
Robert Blewer, Public Member
OTHERS PRESENT: Jennifer Salazar, Assistant Attorney General
STAFF PRESENT: Roberta Perea, Board Administrator
Martha Gallegos, Team Leader
Vanessa Sandoval, Compliance Liaison
Roll Call was taken by Roberta Perea and a quorum was determined present.
3. APPROVAL OF AGENDA
Ms. Melissa Barbara, RDH made a MOTION to approve the agenda as proposed. Ms. Denise Teague-Myrick, RDH SECONDED the motion which was PASSED by UNANIMOUS APPROVAL.
4. APPROVAL OF MEETING MINUTES
July 17, 2015 Regular Meeting
Ms. Denise Teague-Myrick, RDH made a MOTION to approve the minutes of the July 17, 2015 Meeting as written. Ms. Sarah Thiel, RDH SECONDED the motion which was PASSED by UNANIMOUS APPROVAL.
6. REPORTS
A. Chair’s Report – Ms. Ermelinda Baca, RDH
Written Report (Attachment A)
B. Vice Chair Report – Ms. Melissa Barbara
Written Report (Attachment B)
C. Secretary’s Report – Ms. Sarah Thiel, RDH
Ms. Sarah Thiel, RDH reported to the board that from July 4, 2015 thru September 30, 2015 the following licenses were issued:
33 Dental Hygiene licenses issued by Examination
1 Dental Hygiene licenses issued by Credentials
Ms. Melissa Barbara, RDH made a MOTION to enter the Boards Secretary’s report into record and to ratify the approval of licenses issued. Ms. Denise Teague-Myrick SECONDED the motion which was PASSED by UNANIMOUS APPROVAL.
D. WREB Report – Ms. Ermelinda Baca, RDH
Written Report (Attachment C)
E. CRDTS Report – Ms. Ermelilnda Baca, RDH
Written Report (Attachment D)
F. CDCA Report – Ms. Denise Teague-Myrick, RDH
Ms. Denise Teague-Myrick, RDH reported that CDCA’s annual meeting will be January 14-16, 2016 in Orlando, FL.
G. SRTA Report –
No Report
H. CITA Report – Ms. Ermelinda Baca, RDH
Ms. Ermelinda Baca contacted CITA to inquire why we have not been assigned to any examinations. They reported that we have not followed through with filling out an examiner profile on their website. Once we do this we can become an examiner. Cindy Jones, stated that all examinations for 2016 have been assigned, however, she feels we can be worked in if we submit our profiles in a timely manner.
I. ADEX Report – Dr. Robert Gherardi, DDS
No Report
J. AADB Report – Ms. Melissa Barbara, RDH
No Report
K. NM Health Services – Dr. Devi Gajapathi
No Report
L. NMDHA Report – Ms. Catherine Sovereign, RDH
Written Report (Attachment F)
M. UNM Report – Ms. Christine Nathe, RDH
No Report
N. San Juan Report – Dr. Julis Manz, DDS
No Report
O. Dona Ana Community College – Ms. Holly Harper, RDH
No Report
P. Eastern New Mexico University, Roswell
No Report
Q. PIMA Report – Ms. Melissa Plese, RDH
No Report
R. NM Department of Health – Ms. Carol Hanson, RDH
Written Report (Attachment G)
S. Ad Hoc Committees
No Report
7. OLD BUSINESS
A. Confirm Future Meeting Dates and Locations
January Committee Meeting – January 29, 2016, Santa Fe
April Committee Meeting – April 1st or 22nd, 2016, Albuquerque
July Committee Meeting – July 1st, 8th or 29th, 2016, Ruidoso
October Committee Meeting – October ____, 2016, Santa Fe
8. NEW BUSINESS
A. 2015-2016 Open Meeting Resolution – Jennifer Salazar
Mr. Richard Hatch made a MOTION to adopt the 2015-2016 Open Meeting Resolution. Ms. Denise Teague-Myrick SECONDED the Motion. Motion PASSED by UNANIMOUS APPROVAL.
B. Approval of Regional Board Exams – Ms. Ermelinda Baca
1. WREB
2. CRDTS
3. CDCA/NERB
4. CITA/ADEX
5. SRTA
Mr. Burrell Tucker, DDS made a MOTION to approve all exams listed on the agenda for 2016 with the exception that WEREB and SRTA have provisional approval upon adding the Extra Oral/Intra Oral assessment as a graded component of their exams in 2017. Ms. Sarah Thiel, RDH SECONDED the Motion. Motion PASSED by UNANIMOUS APPROVAL.
C. Appoint Board Member/Committee Member to attend the American Association of Dental Boards Mid-Year Meeting in Chicago, IL on April 10th -11th
Ms. Ermelinda Baca, RDH made a MOTION to appoint Ms. Sarah Theil, RDH to attend the American Association of Dental Boards Mid-Year Meeting in Chicago, IL on April 10th -10th, 2016. Melissa Barbara, RDH SECONDED the Motion. Motion PASSED by UNANIMOUS APPROVAL.
D. Dental X-rays/HIPPA – Ms. Melissa Barbara
FYI - No Action Taken
E. Public Comment
None
9. EXECUTIVE SESSION
Mr. Burrell Tucker, DDS made a MOTION that the New Mexico Dental Hygienist Committee close this meeting in order to enter into Executive Session to discuss the items listed in the agenda. Pursuant to Sections 10-15-1 H (1) of the Open Meetings Act authorizing closed sessions for matters related to issuance, suspension, renewal, revocation of a license. Ms. Sarah Thiel, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
Chair: Would the Board Administrator take a roll call vote to enter into Executive Session?
Roll Call Vote:
Ermelinda Baca, RDH - Yes
Denise Teague-Myrick, RDH - Yes
Melissa Barbara, RDH - Yes
Paula Jenkins, RDH - Yes
Sarah Thiel, RDH - Yes
Burrell Tucker, DDS - Yes
Richard Hatch, Public Member - Yes
The motion was approved by a unanimous approval. At 12:15p.m. the Committee entered into closed session and the recorder was turned off.
Back in Open Session
The New Mexico Dental Hygienist Committee returned to open session at 12:27p.m Pursuant to 10-15-1. H (1) of the Open Meetings Act, the matters discussed in the closed meeting were limited only to those specified on the agenda pertaining to licensing matters.
10. COMMITTEE ACTION ON MATTERS DISCUSSED IN EXECUTIVE SESSION
Consider Request for Inactive Status:
Alicia Sharpe, RDH
Ms. Sarah Thiel, RDH made a MOTION to accept inactive status pending applicants submission of continuing education. Mr. Richard Hatch SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL with Dr. Burrell Tucker, DDS, abstaining.
11. ADJOURNMENT
There being no other business to come before the Committee, Ms. Denise Teague-Myrick, RDH made a MOTION at 12:29p.m. to adjourn the Dental Hygiene Committee meeting. Ms. Paula Jenkins, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
Submitted by: ______
Roberta Perea, Board Administrator Date
Approved by: ______
Ermelinda Baca, RDH Chair Date
(Attachment A)
NEW MEXICO DENTAL HYGIENIEISTS COMMITTEE
Chair Report
October 16, 2015
ACTIVITIES SINCE JULY 17, 2015 AS CHAIR:
· Attended the CRDTS annual meeting in Kansas City, MO-Aug 22 thru Aug 23, 2015
· Attended the CRDTS Steering Committee Meeting- Aug 22 and 23, 2015
· Anesthesia examiner for WREB -September 10, 2015 (Spokane, Washington)
· Complaint Committee Meeting -September 25, 2015
(Attachment B)
Vice Chair Report
Melissa A. Barbara RDH
Board Meeting
October 16th, 2015
Since last meeting:
1. WREB exam (3 days) Aptos, CA
2. Appointed to Dental Hygiene Exam Committee starting 2017-2021, four-year term, four other members on committee, replacing Rebecca Howard RDH from New Mexico. They committee meets every year in October in Phoenix at the main office.
3. AADB meeting: Monday November 2-3rd, Washington DC.
I did submit the information needed to acquire some reimbursement from RLD and with Roberta’s help we did hear back and I have been approved for some reimbursement, which will help with some of the expenses incurrent on the trip.
(Attachment C)
WREB REPORT
HYGIENE EXAM REVIEW BOARD MEETING
JULY 23, 2015
SALT LAKE CITY, UT
SUBMITTED OCTOBER 16, 2015
BY
ERMELINDA BACA, RDH (COMMITTEE CHAIR)
HERB REPRESENTATIVE
Beth Cole updated the board in regards to external factors that affect WREB. She also discussed changes to WREB's internal environment which includes a new information operating system.
Sharon Osborn Popp, PhD, WREB'S psychometrician , presented year to date candidate pass rates and examiner performance. Noting no significant difference year to date between onsite and conventional retake passing percentage for dental hygiene. She also detailed the collaboration of WREB staff and the Restorative Committee regarding future restorative retakes.
· Janet Ingrao reported results of a study recently completed that tested a streamlined process for examiner standardization and calibration. The test was highly successful and the new process will be implemented starting in 2016 with the move to electronic calibration proposed for 2017.
HERB members reported that their states do not have written statues or rules requiring a clinical extra/intra oral examination for initial licensure in their state. however, the New Mexico representative stated that their Dental Hygienists Committee will be proposing language requiring an extra/intra oral examination which may become effective next year, if passed by the Committee and ratified by the Board. I would like to note that Wyoming does have requirements for initial licensure examination content for Dental Exams.
The following recommendations were approved by HERB and will be presented to the WREB Board of Directors:
Local Anesthesia
Require only one examiner to validate on contaminated needle. One examiner may see the contamination when the other examiner is busy. Currently recapping/sharps disposal requires only one examiner to validate.
DENTAL HYGIENE
For the purposes of he WREB examination, Candidates may submit any combination of the following diagnostic radiographs for the evaluation of WREB criteria for treatment submission:
· Vertical, horizontal or extraoral digital BW exposed within twelve months of the exam date
· Panoramic exposed within thirty six months of the exam date
· Periapicals exposed within thirty six months of the exam date
Beginning in 2016 it will no longer be a patient rejection for non-diagnostic radiographs, but a four point penal will be assessed. In addition a three point peaty will be assessed for each technique error, with a maximum of ten points combined for Radiographic Evaluation.
RESTORATIVE
Language will be added "Altering the WREB-marked assigned prep" to the list of reasons for dismissal under the Improper performance section of the WREB Policy Guide.
Utilize electronic scoring for examiner standardization and calibration exercise (2017). In 2016, unsuccessful candidates will reeve a more detailed report, listing the specific areas of deficiency.
FUTURE EXAM CONTENT
To reflect current scopes of practice, the board discussed future exam content and the feasibility of adding addition assessment components. Beth Cole and Kelly Reich reported that the Extra/Intra oral component may not be added back into the exam until 2018. Reasons cited were the expense of adding it to the computer software for grading, writing the portion of the exam and beta testing.
Diane Klemann, RDH was elected as the Dental Hygiene member -at-large representative to the WREB Board of Directors.
The next HERB meeting will be held in Phoenix, AZ on Friday, March 11, 2016.
(Attachment D)
CRDTS STEERING COMMITTE REPORT
AUGUST 21, 22, 2016
SUBMITTED BY ERMEINDA BACA, RDH
Following are the meeting highlights:
· The Dental Hygiene Exam fee for the 2016 exam season will remain $995.00 for the 2016 exam season.
· There will be essentially no changes to the Dental Hygiene Exam in 2016.
· Nebraska reported that they will be accepting the WREB Dental Exam for initial licensure, however the will not be accepting the WREB Dental Hygiene exam due to the lack of the extra/intra oral exam content.
(Attachment E)
CDCA Report - Denise Teague Myrick
CDCAAnnual Meetingwill take place on January14-16, 2016, and will be held once againat Disney's Yacht and Beach Club Resort in Orlando, FL. Invitations to the CDCA Annual Meeting will be sent out to all active (voting) CDCA members, as well as consultant members who serve on the CDCA Standing Committees or who are Chief Examiners or Captains, at the end of September/early October. Please be sure to register as soon as you receive your invitation.
Also, there is anew policy (went in effect July 2015) from CDCA is that there is no longer a master account for hotel stays with CDCA. During the June Steering Committee meeting, I discussed this with Jack Feldesman, and explained to him that this may create a hardship for examiners. He told me thathe understands, but that "most companies are moving away from this" and that this email went out to 800 people and that I was only the 4th person to have an issue with it. He stated that the direct deposit and electronic uploading of receipts should make it possible to receive reimbursement before your credit card bill comes. I asked him about making last minute flight arrangements to be able to do this, and he stated that booking a flight a couple weeks before is fine.
This ispart of the letter that was sent out to the membership:
"This is to advise you that the CDCA is modifying the hotel reimbursement policy for all examinations and meetings effective
July 1, 2015.
In the past, members have had two options for hotel reimbursement. The first option was to pay for their hotel room with a personal credit or debit card and then submit this expense to CDCA in combination with their other exam/meeting reimbursable personal expenses. The alternative was to have their hotel room expensed on the CDCA Master Account, which was paid directly by CDCA, and then submit other exam/meeting reimbursable personal expenses separately.
The alternative of being placed on a Master Account will no longer be an option beginning July 1, 2015.
This new policy was recently discussed and approved by the CDCA Board of Directors in consultation with the CDCA Finance Committee.
The primary driver of this policy adjustment is to eliminate occurrences of duplicate billing (i.e., the hotel billing both the CDCA and the member). This also serves to simplify administrative procedures for both members and central office as part of hotel room registration processes.
This policy change was also made in consideration of recent process improvements to our payment system resulting in a typical expense reimbursement cycle time of less than ten days for expense reports filed electronically and paid by direct deposit. For best results, all members are encouraged to participate in the direct deposit program.