Dyfed Powys Police Staff Vacancies Guidance Notes on Completion of Application Form
Why it is important to follow these guidance notes:
Dyfed Powys Police wants to make sure that those who apply for roles within the force have clear details on how to successfully complete the application process.
Key points to note before commencing your application.
· Please ensure that you complete all sections of the application form as fully accurate as possible.
· All completed and submitted application forms are subject to the Data Protection Act 1998.
· We do not accept Curriculum Vitaes (CV’s) and we will not consider any received.
· Additional documents should only be submitted when they are specifically asked for.
· Applications submitted after the closing date and time will not be considered.
Things you need to know before you apply.
All persons as a part of the selection criteria will need to comply with the eligibility criteria and also undertake security vetting prior to appointment. It is important you know about this before you apply. If you have any concerns about this, or wish to discuss what this means for you then please email or telephone 01267 226 360.
Eligibility Criteria
· To be eligible for application and/or appointment you must be a British citizen or a member of the European Community or other state in the European Economic area.
· Applicants must have resided in the UK for at least 3 years prior to application. (Where the applicant has resided abroad due to the fact that they have been serving in the British armed forces or on UK Government Service, they are considered to have been resident in the UK).
· Convictions or cautions will not necessarily preclude you from appointment. It will depend on their nature and the circumstances of the offence. Failure to disclose convictions/cautions/reprimands or warnings will, however, result in your application being terminated. You must declare ALL convictions for past offences, formal cautions
by the Police, including cautions as a juvenile i.e. under 18 years and any bind-overs imposed by any court. You should include any traffic convictions such as speeding, drink-drive offences, fixed penalties for motoring or disorder offences and any appearances before a court martial.
· The Police Service has a policy of prohibiting any of their officers or staff from becoming members of the British National Party (BNP), Combat 18 or the National Front, whose aims, objectives or pronouncements may contradict the duty to promote race equality. If you are a member of the BNP or similar, your application will be rejected.
· Tattoos are not a bar to appointment with Dyfed Powys Police. However, some tattoos, could potentially offend members of the public or colleagues, or could bring discredit to the Police Service. It depends on their size, nature and location and sometimes on the extent. If you have tattoos on your face, neck, forearms, or hands, you must indicate their location and provide photographs of each location.
Tattoos are not acceptable if they:
· Are visible on the face, neck (above the collar line) or hands
· Undermine the dignity and authority of the Police Service.
· Could cause offence to members of the public or colleagues and/ or invite provocation.
· Are garish or numerous or particularly prominent.
· Indicate unacceptable attitudes towards women, minority groups or any other section of the community.
· Indicate alignment with a particular group that could give offence to members of the public or colleagues.
· Are considered to be discriminatory, rude, lewd, crude, racist, sexist, sectarian, homophobic, violent or intimidating.
· Dyfed Powys Police has a “Secondary Employment and Business Interest Policy” which means that if you intend to continue with an existing business or employment then it will be necessary to seek upon appointment, written permission from the Chief Constable.
· Financial Position - Members of the Police Service are in a privileged position with regard to access of information and could be considered potentially vulnerable to corruption. Therefore applicants to the police service should not, be under pressure from un-discharged debts or liabilities and should be able to manage loans and debts sensibly.
·
About You:
Your application will not be processed without a National Insurance number.
The Equality Act 2010 prohibits discrimination, victimisation or harassment in employment, including recruitment. Dyfed Powys Police welcomes the recruitment of people with disabilities. In support of your application, please let us know if you believe there are any reasonable adjustments we should be making to enable you to do the job or assist with your application or interview
· Applicants wishing to join Dyfed Powys Police must undergo national security vetting clearance. Please list all names and surnames by which you have been known, including your name at birth.
· Please give details of all addresses at which you have lived over the last 5 years, including the post code of each property. You may need to use continuation pages, which should be clearly marked. Please put your full name at the top of each continuation sheet.
Your Education, Training and Skills
It is not necessary to include all qualifications attained, only include those academic and professional qualifications that the role profile is seeking you to evidence. You will be asked to provide copies of original certificates for the qualifications listed if you attend an interview and these will be retained on file.
Your Employment
In this section please detail your current and previous employer, including full and part time work. Any gaps in your employment must also be evidenced.
We will not make enquiries with your current employer until you have been issued with a conditional offer of appointment.
Attainments
This is an extremely important section of the form and provides you with the opportunity to demonstrate your suitability to the role. Please follow carefully the instructions, (e.g. word limit) as failure to do so may result in your application being rejected.
You must evidence all of the essential attainments i.e. qualifications, skills and experience that are required as essential aspects for the post you have applied for. Please refer to the role profile for a list of the attainments applicable to this post.
An example of a qualification attainment is: Must be educated to degree standard”
You must provide evidence of this qualification through stating the subject of the degree course you attended, the place of study, the dates studied and the grade you achieved upon passing.
Please note for external qualifications proof of qualification will be required to be produced at the interview stage of the process. Failure to do so may result in your interview being delayed or postponed.
If the attainment is asking for a skill or experience, you must provide a detailed example of where you have demonstrated this skill or how you have gained this experience, it is not sufficient to just make a statement. For example:
Must demonstrate a practical approach to problem solving.
Wrong response: My current role requires me to overcome problems on a daily basis.
You would need to provide an example that demonstrates that you have problem solving skills, therefore you need to tell us exactly what the problem was and how you overcame it.
Right response: I was responsible for sending the company’s new brochure to print but our managing director requested significant changes to the design at the last minute and I knew that it would not be possible to meet the printers’ deadline. I had built a strong relationship with the printing company so my first move was to give them a call and explain the situation. It was agreed they would hold off for a few hours but I knew this would still not give the designers enough time."
"I then spoke to the designers and together we worked out what had to be changed and what was quick to change. I approached my managing director and explained that certain amends should be left as their significance was disproportionate to the late fees we would incur. Having secured his sign off, the designers focused on the main issues and we were able to send the brochure to print without being penalised.”
Equality and Diversity Monitoring Form
At the end of the application form there is an Equality and Diversity Monitoring Form.
This form is for monitoring purposes only and will be detached from the completed application form upon receipt. The Equality and Diversity form will be held separately and will not
be seen by the short listing or interview panels.
If successful at Interview what next?
Security Clearance
If you are successful at interview and given a conditional offer of appointment with Dyfed Powys Police, you will then be required to complete a vetting form to proceed to the security clearance part of your selection. Regretfully if you fail to achieve security clearance your appointment will not be progressed.
Functional Assessment/Medical
All conditional offers of appointment with Dyfed Powys Police are subject to a functional assessment analysis; some roles are also subject to a medical dependant on the role in question.
Additional Assessments
Some roles within Dyfed Powys Police may require additional assessments to be undertaken. These can include Welsh Language Assessments, or particular driving assessments as required by the role. You will be made aware of these requirements at the application stage of the process.