PROGRESS REPORT FORM

Whole Watershed Restoration Initiative

Form Instructions

1.  Progress Reports are due April 15th (report on activities October 1st – March 31st) and October 15th (report on activities April 1st – September 30th) of each year, as established in the WWRI grant agreement. If there was no project activity during the period, a report should still be filed, explaining why there was no activity and if scope-of-work changes are anticipated.

2.  A report consists of narrative and quantitative statements under Progress Report headings. Please use the attached Progress Report template. Headings are as follow:

I.  Project Intent and Progress to Date

II.  Ecological Benefits

III.  Economic Impacts

IV.  Community Engagement

V.  Timeline

VI.  Permit Status

VII. Monitoring and Maintenance Activities

VIII.  Budget and Expenditures

IX.  Supporting Materials

3.  Summarize project activities undertaken to date, following instructions listed in gray text. You are encouraged to delete all gray text before submitting your report, and to include attachments as appropriate.

4.  Final reports will be comprehensive and cover the entire award period, so you are encouraged to successively build upon previous reports in the narrative sections of this Progress Report. However, please note that some questions explicitly request that you report on activities for just the most recent period.

5.  The report should be signed and submitted via email to . If your report is too large to email, please contact WWRI staff for electronic file transfer options, or you can mail files on a disc to:

WWRI

Ecotrust

721 NW 9th Ave., Ste. 200

Portland, OR 97209

PROGRESS REPORT FORM

Report Period:

Project Number:

Project Title:

Grantee Organization:

Contact Person:

Contact Email:

Contact Phone Number:

Priority Basin:

Focus Watershed:

Project Latitude & Longitude:

Land Ownership (public, private, or both):

Award Start & End Dates:

I.  PROJECT INTENT AND PROGRESS TO DATE

Describe in sufficient detail the goals of the project and the progress and results achieved during the current reporting period, building onto the narrative from the previous report(s).

This should include cumulative information such as:

§  the problems that the project is addressing;

§  the short- and long-term objectives, and how they are being or have been met; and

§  the relevance of the project to enhancing habitat and/or benefitting living marine resources.

It should also include period-specific information on:

§  current status of the project (planning/design phase, implementation, monitoring, or complete);

§  the activities carried out in this reporting period, including the specific restoration techniques and materials used;

§  challenges or potential roadblocks to future progress and whether you anticipate requesting a time extension; and

§  lessons learned during this reporting period.

II.  ECOLOGICAL BENEFITS

Physical Improvements: List the amount of miles or acres improved, opened, etc. during this reporting period, cumulative to date, and anticipated to be achieved by the end of the award. Please estimate long-term benefits if your project entails pre-implementation work (e.g. sediment studies that will lead to future road removal), or if your project includes implementation work that is likely to lead to additional quantifiable ecological benefits in the future.

Benefit / Project Amount Accomplished / Amount to be Accomplished
This Reporting Period / To Date (Cumulative) / By End of Award / Additional Long-term (Within Ten Years After Award End)
Acres improved, by habitat type / Instream
Lake
Wetland
Estuarine
Riparian
Upland
Other (specify)
Miles of stream or river habitat improved
Miles of stream or river opened to fish passage*
Miles of road improved
Miles of road decommissioned or removed
Other (specify)
Other (specify)

*Projects that include fish passage barrier removal also need to fill out the separate NOAA Barrier Removal Report Form

Species Benefitting: List the species that are benefitting from this project and note if species are federally listed as endangered, threatened, candidate and/or species of concern. Add additional columns as necessary.

Species / Status/Listing

III.  ECONOMIC IMPACTS

Employment: What is the total number of hours anticipated to be spent on this project by all partners and contributors? Approximately how much of the total project budget will be spent on paid work? Please list estimated hours and dollar amounts in the appropriate categories.

Type of Work / Description / Total Hours
Paid Work / Total Spent on Labor ($)
Equipment-intensive watershed work / Constructing stream habitat features, excavating floodplain and wetland features, removing fish passage barriers, etc.
Equipment-intensive forestry work / Forest thinning, small-diameter and selective logging, and mowing and masticating ground fuels
Labor-intensive work / Site preparation, tree and shrub planting, cutting small trees and brush by hand, installation of fencing, injecting knotweed, performing community outreach
Technical planning and design work / Conducting field surveys, engineering, monitoring, and writing planning documents
Project support and permitting work / Contract administration, project management, reporting, attaining permits, and completing other general paperwork
TOTAL

Locality of Spending: Approximately what amount of your total project spending on labor, equipment rental, materials, etc. do you anticipate spending locally? Local is defined as either in the same county as the project site or by a 50-mile radius from project site depending on which is more relevant. Please mark which definition of local you are using. When added together, the two listed dollar amounts should total the complete project cost.

Check One Box Below / Estimated Project Expenses to be Spent Locally ($) / Estimated Project Expenses to be Spent Outside of Community ($)
50-mile radius from project site
Same county as project site

IV.  COMMUNITY ENGAGEMENT

Partners: List all partners involved in this project and briefly describe their involvement. Possible partners may include organizations, private landowners, and public entities. Add additional columns as necessary.

Partner / Contribution Description

Outreach Activities: Describe any outreach or educational activities related to the project (e.g. trainings, brochures, videos, press releases or public events).

Volunteer Involvement: Describe community support and any public involvement in the project, including the specific roles of volunteers in project activities. List past and estimated future volunteer contributions in the table below.

Volunteers / This Reporting Period / To Date (Cumulative) / By End of Award
Number of Individuals
Number of Hours

Other Community Benefits: Describe additional community benefits expected to be generated by this project, if any (e.g. safety improvements).

V.  TIMELINE

Provide an updated timeline of major project tasks spanning the complete award period. State whether or not the project is on schedule and if you anticipate needing a time extension.

VI.  PERMIT STATUS

List the permits and approvals required for this project and their status (e.g. not applied yet, pending, obtained).

VII.  MONITORING AND MAINTENANCE ACTIVITIES

Describe monitoring and maintenance activities that have taken place and/or procedures that are being used to evaluate the relative success of the project in achieving its goals and objectives, with particular attention to the monitoring plan that was agreed upon in the award document. Include a summary of monitoring results to date, if available.

VIII.  BUDGET AND EXPENDITURES

Complete the below table according to the following instructions:

§  Column one, Total Budgeted Grant Expenditures should show the approved budget from the signed grantee agreement or approved budget revision. Please update the budget category names to match the categories listed in your agreement.

§  In column two, Grant Funds Expended This Report, enter funds spent within each budget category during this reporting period only.

§  In column three, Grant Funds Expended Cumulative, enter the total of current expenditures, plus expenditures for all previous reporting periods.

§  In column four, Total Budgeted Non-Federal Match and Source, enter the amount and source of non-federal match from the signed grant agreement, approved budget revision, or Non-Federal Match Form.

Budget Deviations: Please explain any deviations from the approved budget (note that most budget changes require prior approval).

IX.  SUPPORTING MATERIALS

Please include supporting materials related to the project, such as project maps and photographs depicting the site before, during and after restoration. “Before” photos are required of all projects before grant funds can be released. High resolution electronic files with captions are appreciated.

Please also share electronic copies of, or links to, news articles, related web sites, evidence of WWRI support (e.g. photographs of signs at project sites, funding credit on outreach materials, press releases, etc.), as well as any brochures, educational curricula, etc. that are produced as part of the project.

The undersigned verifies that the descriptions of activities and expenditures in this progress report are accurate to the best of my knowledge, and that the activities were conducted in agreement with the grant contract. I also understand that matching fund levels established in the grant contract must be met.

Grantee Signature: ______

Printed Name: ______

Date: ______

1 / Progress Report Form – Whole Watershed Restoration Initiative – Revised September 2014