Whitney Oaks Community Association

Whitney Oaks Community Association

WHITNEY OAKS COMMUNITY ASSOCIATION

BOARD MEETING MINUTES

December 14, 2016

The Oaks, Rocklin, CA

  1. CALL TO ORDER: The meeting was called to order at 6:00P.M. by Secretary Rick Jordan at 2801 Springfield Drive, Rocklin, CA

DIRECTORS PRESENT: The following Board Members and management personnel were present as well as approximately10other Homeowners. Agendas were posted at least four days prior to the meeting at The Gables, at the Hillcrest Pool bulletin board, and on the Association’s website.

Bonnie LadermanPresidentAbsent

Bob JonesVice PresidentAbsent

Rick JordanSecretaryPresent

Ryan RosasCFO Present

Chris KrajewskiMember at LargePresent

Melissa BellThe Management Trust

Mikki CooperThe Management Trust

  1. APPROVAL OF MINUTES:

A motion was made and supported, to approve the November 2, 2016 meeting minutes as submitted. Resolved, motion carried 3-0.

  1. MANAGER’S REPORT:A brief report was provided regarding some maintenance items.

1)Executive Session Summary: The Board met in Executive Session to discuss the following items:

  1. Compliance Issues
  2. Formation of Contracts
  3. Collections
  1. COMMITTEE REPORTS
  1. Architectural Review Committee:Eric King reported that at the October meeting there were 18 applications considered for various approval including solar, landscaping, and painting.
  1. Landscape Committee: The landscape committee did not meet in November, no report was presented.
  1. Finance Committee:The finance committee did not meet in November or December. No report was presented.
  1. Trail Committee: The trail committee did not meet in November, no report was submitted.
  1. School Access Committee:Mr. Greg Bindell gave a presentation on a petition that was signed by over 100 residents of the Hillcrest Community. The petition was for the board to consider installing a sidewalk on the west side of the Fitness Center in order to allow access to the High School. According to Mr. Bindell, there are efforts to obtain donations to fund the installation of the sidewalk.
  1. FINANCIAL REPORT

A.Treasurers Report:Ryan Rosas provided a brief summary on the association’s financials dated October 31, 2016. Total operating balance $370,035.73, total reserve balance $4,334,158.67. Year to date net income $43,822.35. There are 129 accounts on the delinquency report with $83,307.63 in accounts receivables that includes collection costs, interest, late fees and assessments.

B.Update Bank Signature Cards: The Board was presented with new bank signature cards to complete.

C.Reserve Expense Authorization for October:The following reserve expenditures were approved so funds could be moved to operating. (i) R.A. Holsinger = $4,136.00 (ii) Progressive Painting = $27,872.00.

D.Bad Debt Write Off: Due to a foreclosure, a request was presented to the Board to write off an uncollectable debt in the amount of $200.00. Motion to approve. Resolved 3-0, motion carried.

E.Lien Resolution: In accordance to Civil Code §5740 the Board of Directors hereby authorizes and instructs the Association’s collection service to record a lien in the full amount of unpaid assessments, late charges, interest, and collection fees and costs against that property owned by the member(s) listed on the association’s delinquency report dated, November 30, 2016 and who are, or become, delinquent beyond 60 days. This authorization shall only apply to those members who have been properly noticed of their delinquent assessment and of their rights as delinquent members in accordance to Civil Code §5740. Motion: The Board authorizes any director to sign and date any and all lien authorization forms as may be required for those delinquent members so noted in these minutes in the form herewith attached and identified by their association account number. Resolved 3-0, motion carried.

  1. UNFINISHED BUSINESS

A.Sidewalk Inspection/Proposal: Precision Concrete Cutting submitted a bid to inspect all concrete pathways within the community. The price for the services shall not exceed the proposed dollar amount. There were two choices of services. Motion to approve survey level 1: Excel line item quotation complete with location description, measurement and itemized cost in the amount of $2,500.00. Resolved 3-0, motion carried.

B.Camera Installation at specific problem gates: Tabled

C.Red curbing on narrow streets:Tabled

  1. NEW BUSINESS

A.Display Case/Hillcrest Pool:Management requested to install another display case at the Fitness Center. The Board recommended a larger display case instead of adding another one. As long as the costs fall within management approval a larger one can be installed.

B.2017 Association Goals:Tabled.

  1. OPEN FORUM:The following items were brought to the Board’s attention:

A.Trespassing in the Hudson Preserve

  1. ADJOURNMENT: There being no further business to discuss, the meeting was adjourned at8:15 P.M. The next Board of Director’s open meeting will be held on January 4, 2017 at 6:00 P.M. at the Oaks in Springfield: 2801 Springfield Blvd., Rocklin, CA.

Respectfully Submitted and Prepared by:

Melissa Bell, CAMEx | CCAM®

I, Rick Jordan, the Secretary of the Whitney Oaks Homeowners Association, do hereby certify that the foregoing is a true and correct copy of the Minutes of the Whitney Oaks Board of Directors Meeting held on December 14, 2016 as approved by the Board Members in attendance of a duly noticed Board meeting.

Signature Date

1 | Page

Top View