Prevention Works! A Community Coalition of Clallam County

Board Meeting MINUTES

May 2, 2008

In attendance: Minnie Whalen, Karen Meyer, Jill Dole, Florence Bucierka, Norma Turner, Jim Borte, Susan Hillgren, Pam Arnott, Ida Carroll, Patty Bell, Ellen Fetchiet.

Chair Minnie Whalen opened the meeting at 8 am. Norma Turner introduced a method of time setting and time keeping that we’ll try out for this meeting and decide if we’d like to continue using it.

1. Unfinished Business

§  Tobacco Work plan Update – Jill Dole. Because PW is the Tobacco Coalition, Jill is able to provide a training to the community through the TPFC (who will fund). Jill asked for ideas about training needs. Norma suggested something beyond just why smoking is bad and Florence gave some examples of other types of appropriate trainings, such as Donna Beagle on interrupting generational poverty. Jill mentioned other parts of her work plan:

o  Clallam County has 98% compliance rate (for not selling tobacco to minors)

o  Following up on citizen complaints

o  Looking at what other county’s are doing re: enforcement

o  Starting to with the homeless population and their high rate of tobacco use

o  Working on other parity issues w/ insurance companies, so that tobacco cessation is considered similarly to other abused substances

o  OMC, Cancer Center and VM are going smoke free on November 28, 2008.

o  Training on “brief tobacco intervention” for the medical community

o  MD’s will be required to offer referrals to cessation programs and tools , including the patch or Chantix to participants being admitted to the hospital

§  Fiscal Procedures Update – Jill and Florence gave an overview of the progress on this. It is still in flux and they will report again at the next meeting.

Old Business

§  Laptop Update – Jennifer has ordered and it is on its way

§  Proclamation - Jim shared the County proclamation that was presented and signed on April 15th re: Child Abuse Prevention Month.

New Business

o  Review 4.4.08 PW BOD Minutes - M/S/P – as amended

1. From Board Planning Committee:

M/S/P to approved Policies #1 and 2 with the words “accepted by the Board of Directors on May 2, 2008” added.

M/S/P to approved Policies 3, 4 and 5 as submitted (Policy #4,1.b. will be re-written to read: “ Additional signatories shall be approved by the Board of Directors”)

Policy #6 will be presented to the Board at an upcoming meeting and Policy #7 will be sent to the Board for approval via email.

2. Committee Reports

§  Parenting Education, Karen Meyer – A Guiding Good Choices training of facilitators occurred on April 23 and 24th, with 10 participants. Serenity House and PCHMC will sponsor a cycle of Incredible Years beginning May 14th.

§  Board Planning, Karen Meyer – Florence reported that Kim Kettel is interested in participating on the Board, but is training a new employee. Florence will talk to her again in September. Paula Cunningham will not be joining the Board.

§  Education/Outreach, Jim Borte - see minutes on website.

o  M/S/P – 2 scholarships will be offered through Peninsula College, other details decided on February 29, 2008 remain

o  M/S/P to print 500 business cards using micro-perforated purchased sheets of business cards. Will be printed at the County at no cost to PW.

o  Norma has drafted the introduction to the Prevention Plan. POE committee will continue to work on it until its ready for broader review. Next meeting: May 23rd at Norma’s home.

o  The Committee is interested in having some note cards made that would have a prevention related quote on the front that could be used for thank you’s, recognition or acknowledgement of prevention activities in the community.

§  Home visiting, Pam Arnott – see minutes on the website. Patti Bland will be speaking on June 6th.

§  Membership, Minnie Whalen – no report

§  Nominating Committee, Cynthia Martin – no report, but information will be sent out via email.

§  Annual Meeting - Minnie has drafted an agenda and four discussion questions. Slight revisions were made to the wording of the questions. Minnie, Florence and Karen will meet to finalize details.

§  Retreat – The summer planning retreat will be held on either July 18, 24 or 25. We will ask Cynthia if she is willing to host again.

§  Meeting format – we will attempt to use an Action Item format – Board member need to submit items requiring action to Minnie ahead of Board meetings, so they can be included in the agenda.

Announcements:

Karen announced that a social norms review and planning meeting will be held in Linkletter Hall on May 29th from 2 – 5 pm and all are welcomed to attend.

Meeting was adjourned at 10 am

Next Prevention Works Board Meeting: May 30, 2008, 8am- 10 am, Renaissance Café