What Every Supervisor Needs to Do

Supervisor Self Assessmentv-re1

What Every Supervisor Needs to Do

Below is a list of activities expected of a supervisor. Check those that you routinely do.

DEFINE & DISTRIBUTE WORK

__ I identify and communicate the mission (purpose) of our work

__ I set goals for individuals and team

__ I communicate expectations

__ I give direction

__ I fairly distribute the work across the team

__ I ensure my employees have the materials and equipment needed to do the job right

SET STANDARDS TO ENSURE QUALITY

__ I determine measures for productivity, customer service, accuracy, etc. as appropriate

__ I communicate standards to the team and to management

__ I hold others accountable for meeting standards

MANAGE PERFORMANCE

__ I set expectations and goals for each employee

__ I observe and document individual and team performance

__ I give feedback to each individual

__ I coach and train

__ I write and deliver annual performance reviews.

__ I take corrective action in a timely manner

__ I acknowledge and praise good performance

MOTIVATE STAFF

__ I communicate the importance of each individual’s job

__ I determine what motivates each member of the team

__ I communicate 1-on-1 with each member as appropriate

__ I provide opportunities for each member to do what they do best

__ I facilitate team-building activities/
conversations

__ I communicate the importance of each individual’s job

CREATE A CULTURE THAT ALLOWS PEOPLE TO DO THEIR BEST WORK

__ I encourage input and participation of all staff

__ I build trust

__ I encourage creativity and innovation

__ I celebrate successes

__ I maintain open lines of communication and encourage 1-on-1 discussions when appropriate

__ I provide training and development opportunities for all staff

__ I treat all employees with respect and civility

__ I address behavior that does not demonstrate respect and civility immediately

GIVE AND RECEIVE FEEDBACK

__ I encourage feedback from each employee.

__ I provide feedback to each employee

__ I solicit feedback from my manager

__ I give feedback to my manager

DEVELOP STAFF

__ I help staff members write individual development plans

__ I coach staff on career development

__ I check on the progress of development plans

__ I revise plans as necessary

__ I acknowledge accomplishments

__ I communicate potential opportunities when I see them

MANAGE PERSONNEL ACTIONS

__ I am familiar with current personnel policies, contracts, and laws

__ I manage absences according to policy and/or contracts

__ I consistently follow corrective action rules and policies

__ I deal with problem performance quickly

ENSURE SAFE & HEALTHY WORKING CONDITIONS

__ I hold my staff accountable for required health and safety training

__ I ensure my staff participates in all required safety training

__ I encourage ergonomic assessments

__ I insure my staff has the necessary safety equipment

__ I post and inform staff of emergency procedures

PREVENT & MANAGE CONFLICT

__ I create conditions that help minimize conflict

__ I appreciate different work styles

__ I proactively address potential conflicts to avoid negative impact on employees and the work environment

__ I manage conflicts that occur in a timely and consistent manner

PRESENT INFORMATION

__ I share relevant information with staff orally and in writing

__ I give staff the “big-picture” view

__ I attend required training, model what was taught & share information with staff as appropriate

__ I give effective status reports to my manager

INTERVIEW & HIRE

__ I work with HR to update job descriptions as a job evolves

__ I work with HR to insure positions are posted appropriately

__ I serve effectively on search committees

__ I do an effective job of interviewing candidates

__ I make effective and fair hiring decisions

__ I always follow AA/EEO guidelines in the hiring process.

MAKE ETHICAL DECISIONS

__ I make decisions according to relevant laws, policies, campus principles, and precedent

__ I act as a steward of University resources to ensure minimum waste and maximum utilization

__ I ensure that team members understand and adhere to the code of conduct

__ I report ethical breaches

MANAGE CHANGE

__ I work to understand the purpose of the change so that I can explain it clearly.

__ I communicate changes in a timely manner

__ I effectively communicate the reason for change.

__ I identify inefficient areas within the unit and generate new ideas and recommendations.