What do you do on the start of a new sprint?
Each time you start a new sprint (aka iteration) you should have the 2 key reports (Burndown and Stories Overview) automatically sent to the team’s inbox each night. Let’s look at how you do that:
Figure: Right click <Project Name> | Team Project Settings | Areas and Iterations…
Figure: Add a new sprint
Figure: Right click Team Queries | New Folder
Figure: Add new iteration
Figure: Open a sprint and copy the “Sprint Backlog” and “Sprint User Stories” to new sprint.
Figure: Right click the Iteration Backlog | Edit Query
Figure: Edit Sprint Backlog and link the iteration path to your new sprint
Figure: Click “Save Query” and then “Refresh”.
Figure: Right click Sprint User Stories | Edit Query, then link to current sprint.
We have setup our queries. Now let’s add some tasks!
Figure: Add work items to your new “Sprint Backlog”
We have some work. Now let’s setup the reports!
How to schedule the 2 key reports to be emailed to the team each evening?
Figure: Find the reports by right clicking Reports | Show Report Site…
Figure: Click “Project Management” on the report website
Figure: Click “Burndown and Burn Rate”.
Figure: Click “Subscriptions”
Figure: Click “Edit”
Figure: Edit email address to add or delete subscribers. Then, change the subject and set the schedule
Figure: Set the appropriate dates on the Schedule details page
Figure: Go back to “Subscription: Burndown and Burn Rate” page and modify “Report Parameter Values”.
Congratulations!
Now you need to do it again for the other report
Figure: Go back to “Project Management” page and click “Stories Overview”
Figure: Click “Subscriptions”
Figure: Click “Edit”
Figure: Edit email address to add or delete subscribers. Then, change the subject and set the schedule.
Figure: Click “Select Schedule”
Figure: Set the appropriate schedule dates
Figure: Go back to “Subscription: Stories Overview” page and set “Report Parameter Values”
Congratulations, you have setup the reports to be sent to your inbox!
You will get two reports in your inbox in each evening.
Figure: The report of “Burndown and Burn Rate “
Figure: The report of “Stories Overview“
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